Cooking, Travelling, Badminton,Yoga, Team building games, Team Outing, Dancing
Deepa Yadav
HR Manager
Gurgaon
Work Preference
Summary
Accomplished HR professional with over 9 years of experience in HR and payroll management, specializing in tax payment, HRIS software utilization, KEKA HRMS recruitment, onboarding, and end-to-end employee lifecycle management across regions including India, the US, Canada, the UK, Germany, and beyond. Proven track record in leading high-performing teams while streamlining HR and payroll processes to enhance operational efficiency and ensure compliance with legal standards. Expertise in SAP software, advanced Excel functions, and GDPR monitoring has enabled the accurate management of HR and payroll for over 1,000 employees across EMEA, LATAM, and APAC regions. Dedicated to implementing HR strategies that align with business objectives to drive organizational success.
Overview
10
10
years of professional experience
2
2
Certifications
2
2
Languages
Work History
HR Manager
Kanak Tollways Buildtech Pvt. Ltd.
01.2022 - Current
- Payroll input preparation for PAN India, EMEA, UK and NI, Spain, Sweden, Italy, US and Canada, APAC, and LATAM. PF, ESIC, gratuity, bonus, and other compliance contributions.
- Onboarding process. Preparation of employment contracts, review from clients, sharing with employees, and collecting documents for payroll set-up within a defined SLA.
- Compensation and benefits setup for employees.
- Track commission, bonus, ad-hoc expenses, and other related payments to workers.
- Working on SAP SuccessFactors, Global Unity, DEEL, Safeguard Pay, ALT Module, ADP, Workday, HRone, KEKA Hrms, and Activpayroll tools.
- Tracking leaves and attendance of workers.
- Preparing benefits data and insurance data.
- Lead a team of over five employees, overseeing task execution, goal setting, and responsibility allocation to drive team productivity and performance.
- Letter preparation, such as Transfer Letter, Employment Letter, Increment/Promotion Letter, and Termination Letter.
- Review of the internal and external escalation matrix. Review the RCA for the client.
- Adjusted payroll records for bonuses, increments, and deductions, reflecting changes accurately and promptly.
- Grievance handling or help desk via the ticketing system, Zendesk, and OTRS.
- Coordinate with Background Check and Medical, via a local vendor, of countries.
- Ensure data accuracy, compliance, and audit readiness through real-time updates and controls.
- Collaborated effectively with auditors, providing accurate, reliable payroll records, and documentation.
- Liaised with our team to update employee records, ensuring an accurate reflection of leave, benefits, and salary adjustments.
- Processing Termination and Resignation. Inform the payroll team to process the worker's F&F.
- Tracking sick leave, maternity leave, and bereavement forms, and maintaining related files.
- Provide reporting and analytics on HR metrics, team performance, and process effectiveness.
- Guided leaders and employees on company policies, programs, benefits and salary administration.
- Managed employee disputes by employing conflict resolution techniques.
- Streamlined HR processes for increased efficiency with the use of HRIS systems.
- Monitored and handled employee claims involving performance-based and harassment incidents.
- Facilitated organizational change through effective communication and collaboration with senior management.
- Enhanced employee retention by implementing effective onboarding and training programs.
- Maintained payroll and benefits for employees in various locations and diminished financial discrepancies through expert program management.
- Promoted a culture of continuous learning through the coordination of professional development opportunities and workshops for employees at all levels within the organization.
- Facilitated onboarding sessions and on-the-job training for new hires, bolstering employee job position knowledge and skillset.
- Ensured legal compliance with labor laws by conducting regular audits and updating policies as necessary.
- Reduced recruitment costs by establishing strong relationships with job agencies and universities.
- Oversaw legal compliance with federal, state and local laws and regulations in addition to compliance with company policies and procedures.
- Maintained payroll and benefits for employees in various locations, minimizing financial discrepancies through detailed program management.
- Recruited top talent to maximize profitability.
- Collaborated with legal and compliance teams to review paperwork, obtain feedback, and procure available information for new training processes.
HR Manager
Zast Logistics
04.2019 - 12.2021
- Recruitment via Applicant Tracking Systems (ATS).
- Onboarding process. Preparation of employment contracts, review from clients, sharing with employees, and collecting documents for payroll set-up.
- Led decision-making and implementation of HR policies, procedures, programs and functions.
- Oversaw payroll functions, ensuring accuracy while maintaining strict confidentiality standards for sensitive employee information.
- Implemented performance management systems, providing constructive feedback and coaching opportunities for employees.
- Gross-to-net file preparation. Expense reimbursement to workers.
- Compensation and benefits set-up for employees.
- Invoice creation and sharing with the client for approval.
- Keep track of funding in the local bank for salary payments.
- Working on SAP Success Factor, Global Unity, ADP, and Workday Tools.
- Co-ordinate with Background Check and Medical, via a local vendor, of countries.
- Generating reports and sharing them with the client.
- Managing a team of more than five employees.
- Grievance handling or helpdesk via the ticketing system Zendesk.
- Letter preparation such as Transfer Letter, Employment Letter, Increment/Promotion Letter, and Termination Letter.
- Client handling with review of internal and external escalation matrix.
- Preparing weekly and monthly dashboard for client and management.
- Served as customer service team lead, enforcing company policies, answering co-workers' questions and training new staff.
- Conducted detailed audits of payroll accounts to identify and correct discrepancies, maintaining financial integrity.
- Adjusted payroll records for bonuses, increments, and deductions, reflecting changes accurately and promptly.
- Managed payroll processing for over 500 employees.
- Processing maternity, paternity, and sick pay in accordance with statutory requirements.
- Reconciled payroll general ledger accounts monthly, ensuring accurate financial reporting and analysis.
- Liaised with our team to update employee records, ensuring accurate reflection of leave, benefits, and salary adjustments.
- Coordinated with external auditors during financial audits, supplying necessary payroll records and explanations as required.
- Processed sick leave, maternity leave and bereavement forms and maintained related files.
- Worked with legal team on policy issues, compliance concerns, grievances and employee complaints.
- Handled employee queries regarding pay, tax codes, and deductions.
- Handled data relating to additional ad hoc payments for bonuses, commissions and overtime hours.
- Developed comprehensive training programs, empowering employees to reach their full potential within the organization.
- Facilitated onboarding sessions and on-the-job training for new hires bolstering position knowledge and skillset.
- Fostered positive work environment through comprehensive employee relations program.
- Streamlined HR processes for increased efficiency with the use of HRIS systems.
- Enhanced employee retention by implementing effective onboarding and training programs.
- Collaborated with legal and compliance teams to review paperwork, obtain feedback, and procure available information for new training processes.
Team Leader
PeopleStrong HR Services Pvt Ltd
02.2017 - 03.2019
- Led recruitment processes, including job postings, interviews, and candidate selection, to build a robust workforce.
- Coordinated performance appraisal processes, providing constructive feedback and setting objectives for continuous improvement.
- Leave and attendance of workers.
- Promoted diversity and inclusion within the workplace through policy development, targeted recruitment efforts, and employee education programs.
- Advised senior management on HR issues, providing strategic input to support decision-making and organisational growth.
- Preparing payroll input and sharing it with the finance team to maintain funds in the account.
- Managed exit interviews and offboarding procedures, gathering insights to reduce turnover and improve employee satisfaction.
- Conducted regular performance reviews, providing constructive feedback and career development advice.
- Managed recruitment processes from advertising vacancies to interviewing and selecting candidates.
- Oversaw payroll administration, ensuring accurate and timely processing of salaries and benefits.
- Managed redundancy processes with sensitivity, ensuring support for affected employees.
- Streamlined HR processes through the adoption of new technology and software.
- Maintained up-to-date employee records, complying with legal and regulatory requirements.
- Reduced labor law violations by staying up-to-date on relevant legislation changes and providing timely updates to management teams.
- Supported departmental goals by collaborating with managers to identify staffing needs and develop tailored job descriptions.
- Conducted thorough exit interviews to gather insights from departing employees, identifying trends to improve retention and engagement efforts.
- Improved overall company culture by organizing team-building events, workshops, and open forums for employees to voice their concerns.
- Completed human resource operational requirements by scheduling and assigning employees.
- Developed disaster and recovery strategy to prepare company for hazardous weather conditions, nuclear accidents and terrorist attacks.
- Coordinated implementation of people-related services, policies and programs through departmental staff.
HR Executive
Alivenet Solutions
04.2016 - 01.2017
- Managed full recruitment cycle, from job advertisement to final candidate selection, optimising hiring quality and efficiency.
- Administered payroll operations, accurately processing wages, tax deductions, and benefit allocations.
- Conducted exit interviews with departing employees, gathering insights to inform retention strategies and improve recruitment processes.
- Scanned and filed employee contracts, documentation and other records.
- Established feedback mechanisms, capturing employee insights to inform continuous improvement in HR practices.
- Streamlined onboarding procedures, reducing time-to-productivity ratios and increasing operational efficiency.
- Monitored and evaluated trainee progress through assessments and feedback mechanisms, adapting strategies for optimal learning outcomes.
- Spearheaded regional HR initiatives, aligning strategies with business goals to enhance organisational performance.
- Partnered with line managers to address performance issues, implementing improvement plans to elevate productivity.
- Streamlined HR processes through the implementation of HRIS systems, enhancing data accuracy and operational efficiency.
- Analysed recruitment metrics and reports to identify trends, making data-driven recommendations for process improvements.
- Liaised with regulatory bodies, submitting required documentation and reports to maintain company compliance.
- Skilled at working independently and collaboratively in a team environment.
- Worked well in a team setting, providing support and guidance.
- Self-motivated, with a strong sense of personal responsibility.
- Assisted with day-to-day operations, working efficiently and productively with all team members.
- Proved successful working within tight deadlines and a fast-paced environment.
- Learned and adapted quickly to new technology and software applications.
- Participated in team projects, demonstrating an ability to work collaboratively and effectively.
- Strengthened communication skills through regular interactions with others.
- Demonstrated respect, friendliness and willingness to help wherever needed.
Education
B.Tech in Computer Science - Computer Science
Kurukshetra University
Kurukshetra, India 04.2001 -
MBA - Human Resources Management
Guru Jambeshwar University
Hissar, Haryana 04.2001 -
Senior Secondary
Summer Fields School
Gurgaon 04.2001 -
Secondary -
Summer Fields School
Gurgaon06-2006
Skills
Onboarding processes
Payroll management
PF ESIC and Gratuity payment
US & Canada, LATAM EMEA & APAC payroll
Team target forecasting
Team Handling
GDPR compliance monitoring
Hiring and firing
Business Intelligence (BI) data visualisation
Client support
Other HR portals
SAP HRM, Payroll knowledge
Payroll processing
PMS
Process Improvement
Data analysis
Leadership excellence
Invoice processing
Time and attendance systems (TNA)
Tax regulation understanding
Payroll reconciliations
Payroll query resolution
Discrepancy resolution
BACS payment processing
Payroll auditing
Sick leave tracking
HMRC reporting
Project planning
Written communication
Idea development and brainstorming
Interpersonal skills
Professionalism
Problem-solving aptitude
Continuous improvement
Organizational skills
Excellent communication
Adaptability and flexibility
Self motivation
Team collaboration
Multitasking Abilities
Time management
MS office
Leadership
Employee training
Onboarding and orientation
Conflict resolution
Evaluating employee work
Coaching and mentoring
Team motivation
Teamwork and collaboration
HR leadership
HRIS management
Corrective action planning
Microsoft office proficiency
Training and mentoring
Recruitment and hiring
Training development
Human resources operations
Certification
HRO certified
Interests
Accomplishments
- Independently handled the most processes in the organisations since joining.
- Awarded with Best Team Leader for Consecutive 3 Quarters.
- 1st Prize for handling most of the client with highest revenue.
- Received recognition twice from the management for achievement and contribution towards department.
- Completed HR Domain Certification.
- 100+ performance achieved in consecutive 17 months.
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Software
Keka
Timeline
HR Manager
Kanak Tollways Buildtech Pvt. Ltd.
01.2022 - Current
HR Manager
Zast Logistics
04.2019 - 12.2021
Team Leader
PeopleStrong HR Services Pvt Ltd
02.2017 - 03.2019
HR Executive
Alivenet Solutions
04.2016 - 01.2017
B.Tech in Computer Science - Computer Science
Kurukshetra University
04.2001 -
MBA - Human Resources Management
Guru Jambeshwar University
04.2001 -
Senior Secondary
Summer Fields School
04.2001 -
Secondary -
Summer Fields School