Deepak Raju
Bangalore
Summary
Dedicated administrative professional with successful experience in fast-paced office settings. Hardworking team player with expertise in completing various clerical tasks and offering staff support. Responsible, punctual, and productive professional when working with little to no supervision.
Overview
9
9
years of professional experience
1
1
Certification
Work History
Administrative Assistant
Boeing India Pvt Ltd.
12.2020 - 12.2023
- Maintaining budgets for Opex and Capex, Building relationships with leaders & cross-functional teams, Providing cost impact to the business leader for decision making
- vendor transition for staff welfare, Supporting the maintenance of buildings & analyses provision of services, PAN India AMC tracker and management
- Analysis of the portfolio, developing workplace planning, RTO headcount report out for business leaders and project cost/benefit analysis, strategy development for execution
- PAN India corporate credit card insurance with MIS reporting Initiating productivity to reduce man hours, process improvement, project enablement for IT Platform with ServiceNow request workflow
- Planning and execution of new office setup working with cross-functional business, teams, and partners (IT, Security, HR, Corp functions, GRE),
- SLA improvement for Purchase orders creation of JIRA tool with dashboard for timely contract renewal adhere to compliance, PAN India NDC collection & help the internal team to provide timely provision to finance for cost allocation for service invoices
- Flexible work program worked enabling 1.2 lakhs Sqft transition to tech platform, IT & Non-IT emergency preparedness planning as per safety protocol
- Sustainability projects and spreading awareness among employees of sustainability Events like Zero Emission Day, Earth Day, Providing
- scoring to internal team validators accountable for respective MIS timely report outs Provide KPI scoring for facility services,
- Understanding business requirements for LAB setup modifications & maintain adherence to policy and protocols
- Conduct inspection tours of facilities and general maintenance services.
- Manage and assign maintenance and operations end to end process of invoice related to operational, Air & ground transportation
Senior Executive- Administration
Quess Corporation & CBRE - Deputy to NTT
11.2019 - 07.2020
- Led and coordination with the team of working in project management, communication, administration, and finance
- Managed the office administration and procedures, organized & oversaw daily operations in the office with more than 1000+ employees
- Preparing MIS Monthly/Annual reports for vendor expenses as per the invoice received and keeping a daily tracker of the third-party supplier’s service
- Supporting transport services & transition to technology platform for self-rostering, booking of tickets & hotel in the most cost-efficient manner, Certifying all invoices relating to general services Landlord, communication, tour & travel transport along with toll pass & trip sheet as per contract,
- Budget preparation Involvement in the preparation of annual/monthly budgets for administration expense, supplier evaluation, transition, and reconciliation in coordination with external stakeholders (legal, procurement, supply chain, HR)
- Study & coordinate with existing FM processes and bring in best practices from the industry to improve Ensure of operations
- cost control & overhead, Effectively managing all landlord-tenant coordinator and contractor relationships to successfully resolve any disputes or conflicts that may arise
- Logistics management for inventory control, material handling schedules transportation support
Executive – IT & Administration
Fujifilm India Pvt Ltd / IKYA
04.2017 - 01.2019
- Effectively Manage all Landlord – Tenant coordination & contractor relationships and resolve any disputes or conflicts that may arise,
- Successfully safeguarding the office premises in terms of manpower, materials & FAR records information, standardizing vendors & materials, and services like Pantry stationery and housekeeping items,
- Logistics management for inventory control, and material handling with safety protocol necessary supporting documents, schedules, employee’s transportation support
- Certifying all invoices relating to general services landlord, communication, tour & travel arrangement, and team outing, with all necessary supporting documents toll, trip sheet, as per contract,
- PR-PO processing with the right budget, followed by using the correct charge line to stakeholder, BU’s Head for cost allocation, Timely submission of provision to finance for upcoming expenses, as per contract within net payment terms sharing quarterly TDS certificates with suppliers
- Procurement of IT & Non-IT assets with business overheads, Troubleshooting network issues, Wi-Fi routers to user end, and connective issue’s with default IP or static IP has been changed and will be reassigned to the devices, Creating domain user for laptops Installation of Operating system (OS) software, an application like McAfee, Sophos, disaster recovery, arc server online backup
- Repair and replace components in desktops and laptops maintaining projectors & video conference setup for meetings and presentations from various locations, handling Avaya IP telephonic manager to allow users to make intercom, local, STD, ISD
- Attending broadband issues and ISP lines with services escalation, sharing internal communication with employee’s downtime for internet breakdowns, Creating certification for mail to access laptops and mobiles phones through a secured application
Admin Assistant
Eraser FMS
12.2014 - 01.2017
- Handling internal & external customer quires and escalation are meet, Managing housekeeping & security personal, Deploy facilities teams to maintain and support operations, Ensure basic facilities pantry beverages etc.
- Snacks & coffee vending machines are well maintained, Keeping track of housekeeping, stationery and dress codes and other company joining kits are monitored and issued appropriate SPOC, Monitoring front office operations, Performing regular checking and testing of FAS, fire extinguisher, support for training and evacuation during fire mock drill,
- Ensure all the equipment’s are well maintained without affecting the OEM regulations, Assets management obtaining asset request form from internal customers for purchasing
- New assets & tagged in FAR records before allocating to users, Ensure request forms has necessary approval from the department head before raising PR’s,
- Conduct assets audit quarterly across the locations and update tackers, Executing repair and maintenance, plumbing works, regular checks furniture’s and fixtures random audit on the loss and prevention process during office and non-office hours,
- Ensure builder annual shutdown activities hassles free, pre-thermographic audit and earthpit, checking any hotspots, repair or replace the spares following the process,
- Prepare compliance documents as per minimum wage action and salary revising as government circulation in the wage increase,
- Ensure driver induction is completed dual check PVC train assign driver for company executive & directors
- Restocked supplies and placed purchase orders to maintain adequate stock levels.
- Scheduled office meetings and client appointments for staff teams.
- Executed record filing system to improve document organization and management.
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Received and sorted incoming mail and packages to record, dispatch, or distribute to correct recipient.
Education
B.COM - Commerce
SRN College
Bangalore 07.2014
Skills
- Automation
- Negotiation
- Cost control
- Teamwork
- Vendor transition strategy
- Stakeholder Management
Personal Information
- Father's Name: Raju (Late)
- Date of Birth: 05/28/92
- Nationality: Indian
Languages
Kannada
English
Telugu
Tamil
Accomplishments
Pride points 15 times, Appreciation received from Business stakeholders for Operational support including delivering Projectors.
Certification
- Advance MS Offices
- Lean six sigma
- Stakeholder Management
- AI tools
Hobbies and Interests
- Traveling
- Reading books
- Cricket
- Snooker
- Swimming
- Running
Timeline
Administrative Assistant
Boeing India Pvt Ltd.
12.2020 - 12.2023
Senior Executive- Administration
Quess Corporation & CBRE - Deputy to NTT
11.2019 - 07.2020
Executive – IT & Administration
Fujifilm India Pvt Ltd / IKYA
04.2017 - 01.2019
Admin Assistant
Eraser FMS
12.2014 - 01.2017
B.COM - Commerce
SRN College
- Advance MS Offices
- Lean six sigma
- Stakeholder Management
- AI tools
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