Deepesh Arya

Lead Document Controller

Pune,Maharashtra

Summary

Proactive Purchasing Manager helping businesses meet fulfillment obligations through reliable vendor partnerships and streamlined ordering processes. Performs detailed research in supplier selection, sourcing and value assessment to form best overall strategy for long-term gain. Manages purchasing budget to determine feasibility of contracts and exceed savings goals.

Overview

years of professional experience

years of post-secondary education

Languages

Work History

Lead Document Controller

Prodair Airproducts

Pune, Maharashtra

2022.12 - Current

Completed paperwork, recognizing discrepancies and promptly addressing for resolution.
Strengthened communication skills through regular interactions with others.
Identified issues, analyzed information and provided solutions to problems.
Proved successful working within tight deadlines and a fast-paced environment.
Paid attention to detail while completing assignments.
Participated in team projects, demonstrating an ability to work collaboratively and effectively.
Skilled at working independently and collaboratively in a team environment.
Demonstrated leadership skills in managing projects from concept to completion.
Worked with internal team members to remedy issues with preemptive solutions.
Established, improved and reinforced document management systems to handle current and expected requirements.
Maintained organized and efficient document flows by using excellent planning and multitasking skills.
Provided assistance with inbound and outbound document processes, document sorting, logging and work order creation.
Supported end-user access requirements by establishing compliant systems and effective access policies.
Uploaded company procedures and policies to EDMS, routing for approval and training.
Strengthened system efficiency by identifying lagging operational processes and implementing optimal solutions.
Prepared documents for projects in accordance with project manager, team, or client specifications.
Carried out in-depth needs assessments to determine document management requirements at department and individual user levels.
Performed document reproduction, printing documents from electronic sources such as email attachments, PDF files and cloud storage.
Compared incoming data against quality, integrity and accuracy expectations, identified faults and affected timely remedies.

Procurement Manager

Hands On Trades Private Limited (BlinkIt)

Gurgaon, Haryana

2021.12 - 2022.07

Create and implement regional procurement strategies that are innovative, cost-effective, and incorporate the growing complexities and challenges within the industry
Build long-term relationships with vendors in the industry
Compare proposals for price and specifications
Negotiate with vendors to reduce costs
Review contract specifications on behalf of the company
Communicate with vendors to ensure that the product arrives in a timely fashion
Build and maintain long-term relationships with critical suppliers
Manage technological systems that track the shipment, inventory and supply of materials
Lead transformational activities to build procurement organizational capabilities and improve procurement efficiency
Prepare daily, weekly and monthly procurement report
Ensure adherence to all safety, health, and environmental rules and regulations
Created, Managed and Operated Control Tower for daily operational issues resulted in saving of time, better customer services and time bounded resolution to operational issues.
Evaluated supplier quotes based on purchasing procedures and competitiveness in quality, price and delivery.
Developed and maintained relationships with key suppliers for smooth communication and to meet required expectations.
Monitored company inventory to keep stock levels and databases updated.

Deputy Manager-Techno-Commercial

Adani Green Energy Ltd.

Ahmedabad, Gujarat

10.2021 - 12.2021

Procurement of O&M Admin Services (Manpower, Housekeeping, Facility, Tools, Spares)
Implementation and training new procedures.
Preparation of Contract Deliverables
Handling of Bank Guarantee
Updating new vendor records to Ariba and SAP
Issuance of RFP through Ariba
Initiating Push PO in SAP through Ariba
Drove operational improvements which resulted in savings and improved profit margins.
Worked within applicable standards, policies and regulatory guidelines to promote safe working environment.
Saved INR 4,80,00,000/- by implementing cost-saving initiatives that addressed long-standing problems.

Supply Chain Coordinator Cum Procurement Executive

SB Energy Private Limited

Delhi, Delhi

10.2017 - 10.2021

Process purchase orders and requisitions for requested items/services.
Communicate with prospective vendors to determine terms and availability.
Responsible for training staff using tailored training program.
Responsible for developing new procedures, maintaining and implementing procedures to maximize department effectiveness.
Devise purchasing instructions and policies, and ensure proper procedure from both company and vendors.
Prepare reports for costs and market conditions.
Work with other staff members to generate product specifications.
Resolve issues with contracts and supplies.
Maintain thorough records of orders.
Develop and implement organizational policies for department.
Recommended new methods to improve internal controls and operating efficiency.
Responsible for keeping and maintaining records generated for SCM
Responsible for conducting internal audits and producing audit reports which comprised evaluation of internal control systems.
Responsible for onboarding of vendor which includes auditing of documents / signing of NDA and maintaining vendor records for change management.
Responsible for developing new procedures, maintaining and implementing procedures to maximize department effectiveness.
Led proposal preparation, negotiation, and administration of contracts.
Built supplier relationships to mitigate risk and establish effective purchasing arrangements with indirect and logistics customers.
Maximized performance by monitoring daily activities and mentoring team members.
Responsible for Procure to Pay cycle (generating RFI's, issuing RFP's, creating required budget approval, issuing award, invoice coordination, invoice clearance/reconciliation followups).
Prepared documents, such as contracts, statements of work, budgets, non-disclosure agreements and appendices.
Led development and review of contractual documents binding relationship between company and clients, partners, vendors and employees.
Uploaded company procedures and policies to EDMS, routing for approval and training.
Managed team of 16 employees, overseeing hiring, training, and professional growth of employees

Senior Document Controller

Fluor Daniel India Pvt. Ltd

Gurugram, Haryana

08.2011 - 09.2017

Provided support for document controls and worked with contract documents.
Proofread filenames, titles and submittal details to streamline submittal and avoid rejection.
Created project control documentation to support needs of important projects.
Managed technical documentation flow of engineering, project management and construction activities.
Monitored due dates and deadlines and worked to submit all documents on time or early.
Enforced use of standardized forms and templates to achieve uniformity of communications across departments and functions.
Evaluated current document processes, suggested methods for change and implemented successful improvements.
Checked accuracy and completeness of documents to identify deficiencies and recommend corrective actions.
Maintained document archive and file server of approved documents and drawings to provide easy traceability and retrievability.
Liaised with project teams, vendors and third parties on documentation flow, handover and project close-out.
Allocated unique document numbers to internal documents and incoming external documents and tracked in database.
Transmitted documents, organized revisions and tracked changes.
Verified continuity among corporate and divisional work teams by documenting and communicating actions, irregularities and continuing needs.
Maintained document control system including work instructions, procedures and associated databases.
Contributed to design and implementation of overall corporate documentation standards, numbering conventions and templates.
Created data books in physical, digital and CD formats.
Provided assistance with document processes, both inbound and outbound, including document sorting, logging and work order creation.
Oversaw creation, routing and data input of bills of materials, ECOs, ECRs and ISO documents.
Compared incoming data against quality, integrity and accuracy expectations, identified faults and affected timely remedies.
Uploaded company procedures and policies to EDMS, routing for approval and training.
Prepared documents for projects in accordance with project manager, team or client specifications.
Monitored and created control reporting to track performance of system and process integrity, vendors, internal workflows and SLAs.
Created and implemented new process to reduce cycle time in approving design plans and engineering change requests.
Reviewed document management protocols and user activities against internal records policies and document management standards.
Completed transmittal logs and stored in files for specified durations.
Completed, configured, and revised engineering change orders.

Document Controller

Alstom Projects India Ltd

Noida, Uttar Pradesh

04.2008 - 07.2011

Preparing various report – Man-hour, Team Performance, Recording workload in particular project.
Handling Incoming & Outgoing Mails
Data Management - Preparing MIS Reports
Document management/control for Tendering Activities, Engineering Activities, & Integration activities.
Access control/management for database.
Preparing presentations for meeting, seminar & workshop.
Preparing Escalation Charts, Maintaining Database for same.
Collecting and consolidating database. Making reports and presentations.
Taking care of internal meetings and conference calls as per requirement, coordinating for Telecom.
Making Monthly records of events and sending invitations to rest of team for appointments.
Prepare Presentations for upcoming meet & send invitations to concerned departments and make arrangements for internal & external meetings.
Printing & Preparing O&M Manuals hardcopy's.
Scanned, filed and transmitted various documents and adhered to digital filing procedures.
Evaluated current document processes, suggested methods for change and implemented successful improvements

Education

BBA - Business Administration

Sikkim Manipal University - Distance Education

Sikkim

05.2015 - 03.2019

Skills

Documentation and control

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