Delita Denia Roche

Month-End Closing Activities Handled (6 Units)

Month-End Activities & Reconciliations:

• Coordinated nd executed month-end close for six business units.
• Ensured timely and accurate preparation of key account reconciliations

General Ledger (G/L) Activities:

• Reclassification entries between Profit Centers and Cost Centers.
• Review of Prepaid G/L accounts and posting of recurring entries.
• Created and posted inter-unit transfer journal entries.

Accruals & Provisions:

• Prepared provisions for: Operating Costs, Travel Expenses, Employee Bonuses, Electricity, Power & Fuel, CO₂ (Carbon Emissions-related costs)
• Reviewed and transferred cost card provisions

Inventory & Stock Adjustments:

• Processed physical verification entries based on reports from the Physical Inventory Team.
• Reviewed obsolete stock and posted necessary adjustments.
• Posted breakage and ED (Excise Duty) valuation entries.

FOH (Factory Overhead) calculation and adjustments

Duty & Compliance Reconciliations:

• Performed duty reconciliations to ensure compliance and accuracy in reporting.

Accounts Payable & Invoice Processing

• Process raw material and service invoices through the Purchase Order (PO) system. Verify service bills received from the Store and User Departments. Scan and forward verified bills via E-Scan to the Accounts Payable (AP) team for further processing.
• Handle freight bills for both inward and outward logistics.
• Handling operational cost bills via the Non-PO (NPO) process Ensuring bills are as per agreements and scanned with NPO barcode for AP processing
• Ensure timely payments of local excise duty, export duty, label registration fees, and property taxes.

Statutory Compliance & Taxation

• Process all statutory payments,

Bank Guarantees & Vendor Management

• Manage issuance and tracking of bank guarantees.
• Maintain proper accounting of vendor advances and ensure timely adjustment against purchase invoices.
• Perform vendor, customer, duty, and scrap reconciliations.

Financial Reporting & Budgeting

• Prepare and maintain prepaid expenses schedules.
• Review and monitor the trial balance and all General Ledger (GL) accounts.
• Prepare operating costs and personnel cost budgets.
• Monitor actual expenses against budgeted figures and provide variance analysis.

Accounts Payable & Invoice Processing:

• Processing ATL bills through the Purchase Order (PO) system Verifying invoices in line with SOP and approving GRNs or SES, Scanning bills via E-Scan and forwarding to the Accounts Payable (AP) team for processing.
• Handling operational cost bills via the Non-PO (NPO) process, Ensuring bills are as per agreements and scanned with NPO barcode for AP processing.

Employee Reimbursements & Petty Cash:

• Checking and processing employee travel claims.
• Managing and verifying petty cash claims.

Month-End & Year-End Activities:

• Creating provisions for ATL, BTL, and Operating Costs at month-end and year-end.
• Generating cash payment and receipt vouchers.
• Preparing monthly cash count sheets.
• Preparing bank reconciliation statements.
• Creating debit notes and credit notes.

Audit Support:

• Assisting with various audits including, Stock Audit, Statutory Audit ,Internal Audit ,External Audit ,Tax Audit,
• Responding to audit observations (both internal and statutory).

Vendor & Customer Management:

• Preparing vendor credit balance reports daily and scheduling payments based on due dates.
• Preparing customer debit balance reports and following up on collections.
• Sharing payment details with vendors and collection updates with the marketing office.

Reconciliations:

• Reconciliation of KSBCL & TSBCL accounts.
• Ensuring proper accounting of vendor advances and subsequent adjustment against purchase invoices.
• Vendor, customer, duty, and Draught customer reconciliations.

Statutory Compliance & Taxation:

• Processing payments for:Excise Duty, Import fee, label Registration Fees
• Handling all statutory payments including: Professional Tax, Provident Fund ,ESI, TDS & TCS, GSTR-1 and GSTR-3B (returns and payments)
• Preparing quarterly TDS and TCS returns.

Financial Reporting & Budgeting:

• Reviewing trial balance and monitoring general ledgers.
• Preparing and monitoring: Operating Cost Budget & Personnel Cost Budget
• Ensuring expenses are within budgeted limits.

Audit Schedules & Financial Reporting:

• Preparation of audit schedules quarterly basis.