Summary
Overview
Work History
Education
Skills
Certification
Additional Information
Languages
Affiliations
Timeline
Generic
Devaraj Kumar

Devaraj Kumar

Doha

Summary

Senior Document Controller who responds to shifting business needs and priorities in a systematic and effective way. Excels at implementing operational assessments and conducting functional requirements analysis for businesses of all sizes. High-energy Business Analyst effective at developing and implementing operational processes and systems. Quickly grasps business priorities to identify optimal personnel and engineering solutions. Organized and efficient highly skilled in office administration, data organization, proofreading, database management and word processing. Results-oriented data entry professional with 16 years managing clerical, communication and project management tasks in corporate environments.

Overview

9
9
years of professional experience
1
1
Certification

Work History

Senior Document Controller

Petroserv Limited
City
06.2020 - Current
  • Coordinate all activities related to the Document Control procedure, including technical documents, drawings, and commercial correspondence.
  • Verifying attachments, Revision number etc. for any document to ensure the completeness and distribute to the concerned department/personnel.
  • Distribute all the technical documents issued by the Contractor/Consultant to all relevant Engineers as well as Department Heads.
  • Handled the tasks of preparing records and keeping files by using paper-based and electronic Systems (Electronic document management systems (EDMS)).
  • Creating, Updating, Tracking, Controlling & Maintaining the standard registers (Log) for various document submittals and Input document data into the standard registers ensuring that the information is accurate and up to date.
  • Responsible for Control/Track/Issue of complete project documentation such as incoming and outgoing (correspondence, Material Submittal/Approval &, Method Statement, Pre-qualification, ITP-Inspection & Test Plan,, RFC, NCR -Non-conformance Report , Shop Drawings, Red-Mark drawing, As-Built Drawing, RFIT-Request for inspection &test, MIR-material Inspection Request ,Work Notification )., etc...Submittals and other forms of pertinent documents from the client and subcontractors.
  • Upload Documents Project wise and SharePoint as per client requirement.
  • Make sure that controlled copies of latest approved documents and drawings are given to the appropriate staff, subcontractors, and suppliers as applicable.
  • Responsible for managing emails, queries and distributing to the concerned personnel for their information and action.
  • Maintain the documents and drawings in the Document Control office under safe custody without any damage or deterioration with easy traceability.
  • Perform document quality check in accordance to company policy.
  • Effectively follow the Company's Standard Operating Procedure in submissions of documents.
  • Maintain confidential records and files.
  • Maintain and arrange schedule of weekly meetings. Duty includes set-up and coordinate meetings.
  • Provide training & assign responsibilities to the new joining members
  • Checked accuracy and completeness of documents to identify deficiencies and recommend corrective actions
  • Evaluated current document processes, suggested methods for change and implemented successful improvements
  • Monitored due dates and deadlines and worked to submit all documents on time or early
  • Checked blueprints and drawings for accuracy and completeness
  • Maintained document archive and file server of approved documents and drawings to provide easy traceability and retrievability
  • Allocated unique document numbers to internal documents and incoming external documents and tracked in database

Sr. Document Controller

QD-SBG Construction Company
City
10.2016 - 05.2020
  • Maintained office services by organizing office operations and procedures; preparing payroll; controlling correspondence; designing filing systems; reviewing and approving supply requisitions; assigning and customer bids and contracts Responsible for input into employee performance reviews Identify and develop process improvements to support core business functions Analyst work processes, measure and report on performance Maintained office efficiency by planning and implementing office systems, layouts, and equipment procurement.
  • Designed and implemented office policies by establishing standard and procedures; measuring results against standards; making necessary adjustments.
  • Scheduling and assigning employees; following up on work results.
  • Maintaining all social media for advertisement
  • Planned, directed, coordinated and assigned manpower to meet aggressive production schedules.
  • Addressed all personnel issues promptly and professionally.
  • Provided support for document controls and worked with contract documents.
  • Checked blueprints and drawings for accuracy and completeness.
  • Monitored due dates and deadlines and worked to submit all documents on time or early.
  • Managed technical documentation flow of engineering, project management and construction activities.
  • Checked accuracy and completeness of documents to identify deficiencies and recommend corrective actions.
  • Maintained document archive and file server of approved documents and drawings to provide easy traceability and retrievability.
  • Evaluated current document processes, suggested methods for change and implemented successful improvements.
  • Liaised with project teams, vendors and third parties on documentation flow, handover and project close-out.
  • Coordinated document exchange between departments, contractors, suppliers and customers.
  • Scanned, filed and transmitted various documents and adhered to digital filing procedures.
  • Created project control documentation to support needs of important projects.
  • Oversaw creation, routing and data input of bills of materials, ECOs, ECRs and ISO documents.

Document Specialist

Larson & Tubro
City
05.2014 - 07.2016
  • Work with customers to understand project requirements and assess impact on QA Document Control resources and procedures.
  • Expertise in Quality Systems, including strong working knowledge of Documents, or other electronic document management systems.
  • Maintain software databases supporting quality system data.
  • Responsible for maintaining the Engineering Change Order system.
  • Changes will include product improvements, design corrections and new product development.
  • Responsible for interfacing between Engineering, Manufacturing, Operations, Marketing ensure the appropriate changes are documented Timely distribution of latest revision level documentation to all appropriate users and ensure that obsolete documentation from distribution.
  • Maintain a computer database of all filed documentation that ensures fast retrieval of documents.
  • Assist in setting departmental goals and develop staff to attain these goals..
  • Maintained and communicated daily productivity and shipment reports for all departments.
  • Verified that all process control parameters were being documented and followed at all times.
  • Addressed all personnel issues promptly and professionally.
  • Created project control documentation to support needs of important projects.

Education

Professional Graduate Programme in Mechanical Eng - Mechanical Engineering

International Institute of Management & Technical
Ceritified By UK, IIMT (GUJART)
01.2023

Diploma in Mechnaical Eng - Mechaniacal Eng

Sri Karpaga Polytechnic COLLEGE, DOTES, Chennai.
Kanchipuram,Tamilnadu, Chennai.
05.2014

Skills

  • Strong leadership abilities
  • Blueprint interpretation expertise
  • Engineering/project management experience
  • Excellent planner and coordinator
  • Works well under pressure
  • Social media knowledge
  • Project planning
  • Interviewing
  • Training programs development
  • Document Distribution
  • Preventive Maintenance
  • Adobe Acrobat
  • Microsoft applications skills
  • Extremely quick learner
  • Customer service-oriented
  • Flexible
  • Conference planning
  • Microsoft Excel certified

Certification

ISO 27001:2013 - Information Security Management (INTERNAL AUDITOR) Certification No: ISM-IA-27001-17-10.


Certified and successfully passed AUTO DESK -2018 Professional Workshop.

Additional Information

· MS Office Package (Excel, Word, PowerPoint).

· Auto Desk –Revit -2018.

· Adobe Acrobat Professional.

· SAP

· Ashghal PM-WEB portal

· Ashghal FCTS

· Ashghal PMIS

· Ashghal APMS

. Aconex

Languages

English
Malayalam
Tamil
Hindi

Affiliations

· Date Of Birth - 08-Oct-1994

· Nationality - Indian

· Gender - Male

· Marital Status – Married

· Passport No – M7801792

. Notice Period - 1 month (Transferrable NOC)

. Visa Status - Residence

Timeline

Senior Document Controller

Petroserv Limited
06.2020 - Current

Sr. Document Controller

QD-SBG Construction Company
10.2016 - 05.2020

Document Specialist

Larson & Tubro
05.2014 - 07.2016

Professional Graduate Programme in Mechanical Eng - Mechanical Engineering

International Institute of Management & Technical

Diploma in Mechnaical Eng - Mechaniacal Eng

Sri Karpaga Polytechnic COLLEGE, DOTES, Chennai.

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Devaraj Kumar