MS Office (Word, Excel, Powerpoint)
Dhanajayan Rajaram
Executive Assistant
Madipakkam
Summary
Highly organized and detail-oriented professional with 15+ years of experience assisting with work of high-achieving executives. Track record supporting professional needs with well-organized precision. Successfully manages high-volume workloads in rapidly changing environments. Exceeds expectations for maximizing group performance and overseeing calendars. Operates well with minimal supervision to meet demanding objectives.
Overview
16
16
years of professional experience
3
3
years of post-secondary education
4
4
Languages
Work History
Executive Secretary
Technicolor Connected Home India Pvt. Ltd
Chennai
10.2019 - Current
- Organized and updated schedules for executives.
- Answered high volume of phone calls and email inquiries.
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
- Orchestrated successful conferences and associated travel for speakers and attendees.
- Handled scheduling for executive's calendar and prepared meeting agenda and materials.
- Produced accurate office files, updated spreadsheets, and crafted presentations to support executives and boost team productivity.
- Interacted with vendors, contractors and professional services personnel to receive orders, direct activities, and communicate instructions.
- Transcribed phone messages and relayed to appropriate personnel.
- Updated spreadsheets and created presentations to support executives and boost team productivity.
- Documented and distributed meeting notes to identify, analyze, and improve workflows.
- Assisted in preparation of financial reports, budgeting and forecasting for executive office.
- Developed and implemented office policies and procedures to facilitate smooth workflow.
- Collated and distributed agendas and minutes for all executive meetings.
- Handled confidential information in professional manner.
- Coordinated travel arrangements and bookings for executive staff.
- Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations.
- Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
- Coordinated events and worked on ad hoc projects.
- Took notes and dictation at meetings.
- Updated and maintained confidential databases and records.
- Promoted team productivity by keeping supplies organized and well-stocked.
- Worked with senior management to initiate new projects and assist in various processes.
- Streamlined operations and prioritized tasks, allowing senior staff to increase productivity.
- Used QuickBooks to produce monthly invoices, reports, and other deliverables.
Personal Secretary
Chemfab Alkalis Limited
Chennai
09.2007 - 08.2019
- Supported company leaders by managing budgets, scheduling appointments and organizing itinerary.
- Assisted coworkers and staff members with special tasks on daily basis.
- Identified and recommended changes to existing processes to improve accuracy, efficiency, and quality service.
- Continually sought methods for improving daily operations, communications with clients, recordkeeping and data entry for increased efficiency.
- Completed forms, reports, logs and records to quickly handle all documentation for human resources.
- Facilitated timely delivery of special projects to meet organizational and departmental objectives.
- Interacted with vendors, contractors and professional services personnel to receive orders, direct activities, and communicate instructions.
- Transcribed and organized information to assist in preparing speeches and presentations.
- Volunteered to help with special projects of varying degrees of complexity.
- Created and maintained detailed administrative processes and procedures to drive efficiency and accuracy.
Education
Bachelor of Science - Mathematics
Thiruvalluvar University
Kallakurichi, Tamil Nadu, India 05.2004 - 05.2007
Skills
Master calender management
Additional Information
Achievements:
- As a member of the Cost Saving Team, I lowered the total percentage of warehouse and logistics from 5.6% to 3% of turnover.
- The sole decision-maker in the workplace renovation and interior design project.
- In 2016, received the "Game Changer Award."
- In 2013, received the "Best Employee of the Year."
Software
Outlook
MS Teams, Zoom, Google Meet
Monday, Asana (Tools & Software For Multitasking and Organization)
Expensify (software that automates the expensing process)
Timeline
Executive Secretary
Technicolor Connected Home India Pvt. Ltd
10.2019 - Current
Personal Secretary
Chemfab Alkalis Limited
09.2007 - 08.2019
Bachelor of Science - Mathematics
Thiruvalluvar University
05.2004 - 05.2007
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