Dhananjay Pandey
Gurgaon
Summary
Dynamic Administrative Coordinator with proven expertise at Aftershoot Pvt Ltd in streamlining operations and enhancing vendor relationships. Skilled in advanced Microsoft Excel for data tracking and adept at multitasking, I excel in coordinating international travel and events, ensuring seamless execution and compliance across diverse teams.
Overview
9
9
years of professional experience
1
1
Certification
Work History
Administrative Coordinator
Aftershoot Pvt Ltd
New Delhi
08.2024 - Current
- Maintained accurate records in applicant tracking system database.
- Managed onboarding process for new hires, ensuring completion of paperwork and orientations.
- Manage complete logistics planning and execution for events across India, the USA, Mexico, and Spain – including shipping, customs coordination, vendor sourcing, and delivery tracking.
- Oversee office and space management, including workspace allocation, maintenance coordination, and supply stocking.
- Handle pantry operations – creating checklists, restocking essentials, managing vendors, and ensuring hygiene.
- Coordinate travel and accommodation bookings for Indian and international teams, including flight, hotel, and local transport arrangements.
- Assist in HR and admin processes – helping with hiring coordination, onboarding, and joining formalities, and employee engagement tasks.
- Maintain and track inventory of laptops, gift kits, and event materials, and oversee courier dispatch for the team and clients.
- Support management with email drafting, calendar scheduling, and daily communication needs.
- Collaborate with multiple teams (Marketing, Product, Design, etc.). To ensure smooth operations and inter-departmental coordination.
Hr and Admin
Omnia Information Pvt Ltd, Gurgaon
Gurgaon
11.2023 - 07.2024
- Provided feedback on recruitment process improvements to key stakeholders.
- Coordinated onboarding activities for new hires, including orientation programs and training sessions.
- Planned, coordinated and supervised the maintenance of facility equipment and systems.
- Ensured compliance with safety regulations and environmental standards within the facility.
- Coordinated meetings, conferences, travel arrangements.
- Managed office supplies inventory and placed orders when necessary.
- Maintained filing system for important documents such as contracts and invoices.
- Provided technical assistance with computer hardware and software issues when needed.
- Maintained vendor relationships by negotiating contracts for services such as cloud hosting, software licensing.
Administrative Executive
Genitech Nasn Pharmaceutical Pvt Ltd
Gurgaon
12.2022 - 11.2023
- Developed and implemented procedures to streamline workflow processes in the department.
- Processed purchase orders for office supplies, equipment and services as needed.
- Organized and maintained executive calendar of appointments, meetings, conferences and travel itineraries.
- Managed third-party vendors providing recruitment services.
- Maintained applicant tracking system records and updated candidate information as needed.
- Coordinated and managed event-planning logistics, budget administration and team oversight.
- Oversaw human resources requirements, including employee onboarding, managing and administering health and employee benefits and maintaining personnel records.
Administration
Alpha G:Corp Management Services Private Limited (Freedom Park Life-BPTP)
04.2021 - 11.2022
- Adept at managing administrative activities involving purchase of equipment's, maintenance of procurement, housekeeping, safety, catering and food vendors, security etc
- Asset Management of all sites across multiple locations
- Maintain & repair office material like furniture, printing machine, electronic equipment etc
- Event Management, organizing meetings, conferences, making travel arrangements and hotel reservations for guests
- Negotiating with Vendor regarding AMC
- Interacting with companies and individuals looking for Services
- Handling all Vendor Management, bill processing and ensuring their timely payment
- Develop and maintain healthy professional relationships with all vendors/contractors to ensure prompt and priority services and compliances to scope of work
- Timely auditing of Housekeeping & Horticulture to make sure prompt services at site
- Sending various reports.
Assistant Head Cashier
Pantaloons Fashion & Retail Ltd. (Aditya Birla Group)
04.2016 - 05.2017
- Counted cash in register drawer at beginning and end of shift
- Restocked, arranged and organized merchandise in front lanes to drive product sales
- Met and exceeded upsell goals by highlighting target merchandise with strategic promotional approaches.
Education
Bachelor of Science - Graduated
Post Graduation College, Veer Bahadur Singh Purvanchal University
Jaunpur, Uttar Pradesh10+2 Intermediate -
Inter College Mohammadabad
Allahabad, Uttar PradeshSkills
- Advanced Microsoft Excel proficiency – skilled in data tracking, reporting, inventory logs, and payment tracking
- Travel and event coordination – expertise in booking domestic and international travel, hotel accommodations, and logistics for corporate events
- Office administration and facility management – proven ability to manage day-to-day operations, pantry planning, workspace setup, and office utilities
- Vendor sourcing and relationship management – strong experience in identifying reliable vendors, negotiating terms, and maintaining vendor performance records
- Administrative support – efficient in handling calendars, email drafting, documentation, and providing seamless support to leadership and teams
- Payment and procurement processing – managing invoice tracking, vendor payments, and coordination with finance teams
- Retail and gifting operations – experience handling branded merchandise, corporate gifting, packaging, and dispatch for internal and external stakeholders
- Team collaboration and communication – comfortable working cross-functionally with HR, marketing, design, and product teams to ensure a smooth workflow
- Multitasking and time management – ability to prioritize and execute multiple responsibilities under pressure, with attention to detail
Birthday
09/02/96
Disclaimer
I, Dhananjay Pandey, hereby declare that the information contained herein is true and correct to the best of my knowledge and belief.
Hobbies and Interests
- Explore New Locations
- Online Gaming
Professional Highlights
- Administration
- Order office stationery and supplies
- Vendor Management
- Cash Handling
- Travel Management
- Audit for Statutory Compliance
- Invoice Settlement.
- Inventory Management.
Personal Information
Certification
Administrative professional foundations
Administrative assistance
Timeline
Administrative Coordinator
Aftershoot Pvt Ltd
08.2024 - Current
Hr and Admin
Omnia Information Pvt Ltd, Gurgaon
11.2023 - 07.2024
Administrative Executive
Genitech Nasn Pharmaceutical Pvt Ltd
12.2022 - 11.2023
Administration
Alpha G:Corp Management Services Private Limited (Freedom Park Life-BPTP)
04.2021 - 11.2022
Assistant Head Cashier
Pantaloons Fashion & Retail Ltd. (Aditya Birla Group)
04.2016 - 05.2017
Bachelor of Science - Graduated
Post Graduation College, Veer Bahadur Singh Purvanchal University
10+2 Intermediate -
Inter College Mohammadabad
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