Dhanjani Gupta
New Delhi
Summary
Dynamic Executive Assistant Manager with extensive experience in organizational support for senior executives. Proven track record in office management, staff supervision, and event planning, ensuring high productivity and efficient task completion. Core competencies include strategic planning, team leadership, and exceptional communication skills that drive operational success. Dedicated to enhancing organizational effectiveness and facilitating executive decision-making through resourceful problem-solving and time management.
Overview
7
7
years of professional experience
1
1
Certification
Work History
Executive Assistant Manager
Mahindra Holidays and resort India Limited
Mumbai
12.2023 - Current
- Ability to manage and handle complex and detailed calendars, dealing with multiple and/or urgent meeting conflicts, and setting up meetings and conference calls, both internally and externally.
- Coordinate travel arrangements (air, hotel accommodations, and ground transportation); prepare detailed itineraries, required travel visas/documents, and assure accuracy and timely delivery of plans/tickets to the executive. Process invoices and travel and expense claims in a timely manner.
- Schedules and coordinates one-to-one meetings with direct reports and team meetings.
- Assist with the creation and modification of presentations, spreadsheets, and other various documents, as per business needs.
- Coordinates all aspects of executive-level manager appointments, meetings, on-sites/events, and conference calls.
- Recording the minutes of the meeting, with clear emphasis on the key action points from the meeting.
- Tool support and administration – Administrative support on various internal and external tools used across VOIS offices.
- Assist with overflow, special projects, assistant backup coverage, and day-to-day tasks. Open to taking on additional, new responsibilities at any time.
Executive Assistant(L&D) to the General Manager
Extramarks India Pvt Ltd
New Delhi
02.2022 - 11.2023
- Managed executives' calendars and coordinated communications.
- Design dynamic dashboards and spreadsheets using Excel to support strategic decision-making.
- Conduct online research to gather relevant data and information, and prepare summaries and reports to support decision-making.
- Perform accurate data entry, maintain organized records, and manage file systems to ensure easy retrieval, and secure storage of important information.
- Overseeing project planning, execution, and tracking to ensure timely delivery aligning with business goals.
- Handled all aspects of event planning, from catering logistics to speaker arrangements.
- Implemented various artificial intelligence technologies to improve efficiency.
Virual Assistant/Administrative Assistant
Magic Lamp Consultant Pvt Ltd
New Delhi
11.2017 - 12.2020
- Effectively managing the MDs' and CEOs' schedules, including arranging appointments, meetings, and travel plans. This involves coordinating with internal and external stakeholders to ensure optimal use of the MD's time.
- Responsible for sorting the mailbox and updating the MDs/CEOs about the important emails and schedules.
- Created spreadsheets in Microsoft Excel for record-keeping and reporting.
- Set up workshops, conferences and meetings by scheduling and reserving rooms and preparing supplies.
- Handled incoming calls and directed callers to appropriate department or employee.
- Created travel arrangements and distributed travel details to appropriate personnel.
- Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives.
- Responsible for data management, MIS reporting, dashboard analysis, presentations, planning, strategizing, monthly/quarterly analysis and reviews, and other business management.
- Excellent written and verbal communication skills, with the ability to communicate effectively with internal and external stakeholders at all levels.
Education
MBA - Human Resources Management
Dr APJ Abdul Kalam University
Noida01-2022
Bachelor of Arts - Economics
Indraprastha College For Women, University of Delh
New Delhi05-2016
Skills
- Calendar management
- Travel coordination
- Event planning
- Data management
- Microsoft Excel
- Presentation creation
- Project management
- Research skills
- Administrative background
- Administrative support specialist
Accomplishments
- Outstanding Administrative Professional Award (2018)
Awards:
Certification
- Certified Executive Assistant
- Business Communication Certification
- Microsoft Office Specialist (MOS) – Word, Excel, PowerPoint, Outlook
- Google Workspace Certification – Proves proficiency in Google Docs, Sheets, Calendar, and Gmail.
Timeline
Executive Assistant Manager
Mahindra Holidays and resort India Limited
12.2023 - Current
Executive Assistant(L&D) to the General Manager
Extramarks India Pvt Ltd
02.2022 - 11.2023
Virual Assistant/Administrative Assistant
Magic Lamp Consultant Pvt Ltd
11.2017 - 12.2020
MBA - Human Resources Management
Dr APJ Abdul Kalam University
Bachelor of Arts - Economics
Indraprastha College For Women, University of Delh
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