MS Office, Outlook, Office 365
DHAREPPA BIRADI
Administrative Manager
Bangalore
Summary
Looking forward for an opportunity to prove my potential in present challenging technology development and competitive globalization scenario by hard worked and disciplined approach. Personal Strength: Well-developed communication skills, Enthusiastic and committed to excellence in my work, Teamwork, positive outlook and smooth & smart with hard work.
Overview
13
13
years of professional experience
3
3
years of post-secondary education
1
1
Language
Work History
Administrative Facilities and Procurement Manager
Shadowfax Technologies Pvt. Ltd
Bangalore
10.2015 - Current
- Website: shadowfax.in, Administration Facilities and Procurement
- Administration: Roles & Responsibility
- Overseeing administrative day to day activities like Front office, Office Administrative, General Administrative including HR support
- Branch Offices - Monitoring & coordinating all activities & support as appropriate and preparing internal reports for management
- Manage agendas/appointments etc
- For the upper management
- To enhance the office staff's ability to manage and organize office effectively and professionally
- Supervise administrative staff and divide responsibilities to ensure performance KPI
- Able to plan and control administrative budget planning
- Able to develop an appropriate office management strategy
- Able to develop an appropriate assets management inventory strategy
- Able to develop administrative procedures & policy
- Able to Petty Cash/Bills management & vendor payments invoice process, and reconciliation invoice
- Able to develop new office facilities requirements IT & Non-IT infrastructure & liaison
- Facility Admin: Roles & Responsibility
- Planning and coordination with multiple vendors on the maintaining all office premises/AMC contracts, statutory requirements and liaison activities related
- House Keeping & Security Monitoring, deployment with vendor manage & invoice process payment
- Able to recheck the bills related to water and Electricity, possess knowledge about vendor invoicing, payments process, and reconciliation, facility-related issues
- Able to generate various reports related to the facility like daily, weekly, and monthly MIS reports as per budget
- Able to track and analyze the consumption patterns related to electricity, water, and other consumables requirements of facilities
- Track stocks of office supplies and place orders, when necessary, requirements, Stationary/Pantry & housekeeping items supplies
- Maintaining up to date record of employee assets with inventory office assets
- Co-ordination with IT team for resolving complaints on fast-track basis IT & Non-IT
- Administrative expenses MIS generate various reports related to the facility like daily, weekly, and monthly MIS reports & Record keeping of commercial agreements, to submit reports on assets status in regular intervals
- Employee's engagements of Outing, Sports, inside office events etc
- Travel Desk/Transportation: Roles & Responsibility
- Corporate travel arrangements domestic & international /appointments etc
- All employees & upper management
- Manage business travel end to end travel plans pan India efficiently and cost-effectively – airlines, trains, transport, and hotels
- Negotiate on best rates through vendors every time there is a travel occurrence
- Communicate with the person traveling regularly to keep them updated on logistics
- Manage emergency changes/cancellations in a professional and calm manner
- Handle visa applications and formalities promptly
- Handle all incoming travel requests and the processes that follow after
- Update HR on travel/leaves to be properly recorded
- Bulk booking requests
- Corporate travel desk managers work primarily for travel agencies and large corporations to make travel arrangements for employees' business trips, such as flights, car rentals, and hotels
- Travel may also be necessary in this position to meet with important clients
- Procurement: Roles & Responsibility
- Estimate and establish cost parameters and budgets for purchases
- Create and maintain good relationships with vendors/suppliers
- Maintain records of purchases, pricing, and other important data
- Review and analyze all vendors/suppliers, supply, and price options
- Identify business requirements for goods, materials, and services
- Find reliable suppliers to meet these requirements
- Negotiate prices, build quality, and delivery terms, Acquiring goods at competitive rates
- Set up the order quantities and making bid requests on supply contracts
- Coordinate delivery and storage operations
- Run quality control and product testing sample
- Manage budgets based on ROIs and payments
- Maintaining long-term exclusive partnerships with top vendors
- Vender management very us supply & agreement/contract executions
Sr Office General Administrative & Facilities
CMRIT College of Engineering
Bangalore
05.2013 - 10.2015
- Company website: cmrit.ac.in,
- Office General Administration & Facility Executive
- Roles & Responsibility:
- Overseeing administrative activities like Office Administrative, General Administrative including HR backend, front office, office & employee facilities, transport facilities, vendor management, Managing office inventory, monitoring security staff, housekeeping staff & telephones
- Establishing and maintaining important files & records for the office
- With the internal and external all department & Branch, Monitoring/coordinating activities as appropriate and preparing internal reports for management & arranging the meetings
- Involved in preparing written documentation for the office and evaluating incoming & outgoing correspondence, Gathering / updating data to maintain departmental records & databases
- Maintenance, Office Management housekeeping staff, Petty Cash/Bills management, incoming & outgoing couriers, clerical work, stationary requirement, MIS generation & report.
Office Administrative & Facility Executive
Tyrus Technology (p) Ltd
Bangalore
05.2011 - 04.2013
- Website: www.tyrustech.com, Roles & Responsibility:
- Overseeing administrative activities like Office Administrative, General Facilities including HR backend, front office, office & employee facilities, vendor management, managing office inventory, monitoring security staff, housekeeping staff & telephones
- Maintenance, Office Management housekeeping staff, Petty Cash/Bills management, incoming & outgoing couriers, clerical work, stationary requirement, MIS generation & report.
Sr. Office Executive
Spice BPO service LTD
Bangalore
05.2011 - 06.2011
- Roles & Responsibility: Overseeing administrative Day to Day activities like Front office, Office Administrative, General Administration including HR backend
- Facilities office & employee facilities, transport facilities, vendors management & procurement, managing office inventory, monitoring security staff, housekeeping staff, Office stationery requirement, Establishing and maintaining important files & records for the office with the internal and external
- Office Maintenance, Office Management, Petty Cash/Bills management.
Executive
Bal Pharma Ltd
Bangalore
05.2007 - 06.2009
- Company website: www.balpharma.com, & Responsibility: Overseeing office Day to Day activities like Front office, Office Administration, General Facilities office & employee facilities, managing office inventory, monitoring security staff, housekeeping staff, Office stationery requirement.
Education
MBA - Marketing Mgmt & Finance
IBMR
B. Sc - Mathematics/Statistics/Computer Application
TGP Science College, Jamakhandi Karnataka University
PUC - Science, Physics, Chemistry, Biology & Mathematics
SSJr College Bijapur PUE Board
05.2000 - 01.2002
SSLC - English/Hindi/Kannada/Science/Mathematics/Social
Kannada, SDP High School Kanamadi KSEE Board Bangalore
06.1996 - 01.1998
Skills
Purchasing and procurement
Team Building
Budget development
Inventory management
Records Maintenance
Purchase assistance
Contract Management
Cost Control
Project Management
Negotiation
Budgeting
Staff supervision
Google Drive
Business administration
Scheduling
Guest seating arrangements
Bill computation
Cash handling
Security awareness
Documentation and reporting
Travel planning
Office administration
Meeting minutes
Process optimization
Expense reporting
Project planning
Travel coordination
Contract agreement preparation
Invoice Processing
Report Development
Strategic planning
Documentation and control
Contract negotiations
Business correspondence
Mail handling
Meeting arrangements
Policy and procedure modification
Legal administrative support
Recordkeeping
Travel administration
Administrative support
Records management
Office management
Time management
Conference planning
Budget administration
Staff Management
Software
Interests
Listing Music, Playing Chess & Cricket
Accomplishments
- Implemented admin & facilities process setup
- Implemented PR & PO process for purchase order
- Implemented Invoice process policy
- Implemented Travel setup policy
- Analyzed workplace procedures and introduced
- Ordered inventory and prepared expense reports.
- Organized meetings for team leads to discuss organizational goals.
- Used Microsoft Excel to develop inventory tracking spreadsheets.
Timeline
Administrative Facilities and Procurement Manager
Shadowfax Technologies Pvt. Ltd
10.2015 - Current
Sr Office General Administrative & Facilities
CMRIT College of Engineering
05.2013 - 10.2015
Office Administrative & Facility Executive
Tyrus Technology (p) Ltd
05.2011 - 04.2013
Sr. Office Executive
Spice BPO service LTD
05.2011 - 06.2011
Executive
Bal Pharma Ltd
05.2007 - 06.2009
PUC - Science, Physics, Chemistry, Biology & Mathematics
SSJr College Bijapur PUE Board
05.2000 - 01.2002
SSLC - English/Hindi/Kannada/Science/Mathematics/Social
Kannada, SDP High School Kanamadi KSEE Board Bangalore
06.1996 - 01.1998
MBA - Marketing Mgmt & Finance
IBMR
B. Sc - Mathematics/Statistics/Computer Application
TGP Science College, Jamakhandi Karnataka University