Dhaval Waghela
Umbergaon, Gujarat
Summary
Forward-thinking Executive Assistant accomplished in aiding company leaders with key functions. Gifted at managing busy schedules, organizing projects and providing stellar administrative support to executive team. Analyzes, prioritizes and completes tasks with professionalism and sound judgment.
Overview
15
15
years of professional experience
Work History
Executive Assistant to the Managing Director
Ami Polymer Pvt Ltd
Silvassa
05.2023 - Current
- Maintained confidentiality regarding sensitive information related to managing director's operations.
- Coordinated all incoming correspondence from internal and external contacts on behalf of the Managing Director.
- Updated and implemented administrative and executive support policy changes and monitored effects.
- Wrote and distributed executive meeting agendas and minutes to department heads and executive team members.
- Took detailed notes in meetings and disseminated information afterward.
- Organized and managed travel arrangements for the Managing Director, including flights, hotels and transportation.
- Provided administrative support to the Managing Director, including scheduling meetings, preparing agendas and taking minutes.
- Maintained calendar of appointments, meetings, events and deadlines for the Managing Director.
- Collaborated with internal teams to support long-term research, marketing and ad hoc projects.
- Compiled monthly progress reports summarizing activities undertaken by executive staff members.
- Reviewed incoming reports, applications and memos to determine workplace priorities.
- Participated in frequent communication with other administrative team members, human resources and finance department on special projects and events.
- Supported sales team members to drive growth and development.
- Identified opportunities for cross-selling additional products or services.
- Identified new markets for penetration by carefully researching potential customers' buying habits.
- Analyzed competitor strategies and identified opportunities for improvement.
- Performed regular research on target audience's wants, needs and purchasing patterns.
Executive Assistant to the Managing Director
Mehta tubes ltd
Umbergaon
09.2020 - 04.2023
- Ensure statutory requirements are identified and met
- Contribute to the overall development and its activities
- Maintain and develop systems, procedures and records in line with the organization’s policies and objectives
- Ensure necessary records are maintained that can readily provide current, accurate and accessible information
- Work within the framework of corporate plan as directed by the Managing Director
- Support the Managing Director in the preparation and presentation of reports, proposals, budgets and related activities in servicing and developing contracts and relationships with stakeholders and partners
- Support the Managing Director in the preparation of all documentation required for key decision making as required
- Coordinating with all plants and Head Office for Purchases as directed by Managing Director.
- Ensure End to End implementation for Business automation for organization.
- looking after Administration activities of Company ensuring all activities are completed on time.
Operations Manager
361 Degree Solutions
Pune
10.2014 - 01.2020
- Ensuring that all workings are manufactured in a correct, cost effective and timely manner in alignment with specifications and quality requirements
- Improving operational management systems, processes and best practices that guarantee organizational well-being
- Chalking out or improve operational systems, processes and best practices that guarantee organizational well-being Purchase materials, plan inventory and ensure warehouse efficiency
- Improve the operational systems, processes and policies in support of organizations mission specifically, support better management reporting, information flow and management, business process and organizational planning.
- Contribute towards the achievement of company’s strategic and operational objectives.
- Examine financial data/statements and use them to improve profitability.
- Perform quality controls and monitor KPI’s.
- Recruit, train, supervise and appraise human resources.
- Coordinating with all clients for various approval, quality and service related issue.
- Clearing invoices with clients and taking payment follow-ups.
- Vendor management and developing new clients.
- Play a significant role in long-term planning, including an initiative geared toward operational excellence
- Regular meetings with Executive Director around fiscal planning
Executive Assistant to CIO
Viraj Profiles Ltd.
Boisar
04.2012 - 10.2014
- · Answer & Screen all incoming calls and direct to appropriate party promptly and efficiently.
- Scan incoming emails. Check for emails requesting for appointments.
- Writing letters and taking dictation.
- Remind important events, meetings to make sure not to miss out and making MOM and distributing to top management as per CIO instruction.
- Calendar is maintained in I Cloud calendar which is sync to his I Phone.
- Make sure that meetings do not clash.
- Update all important appointments and events in the calendar, such as board meetings, Owners review meetings, forum meetings, social events and birthdays/anniversaries of friends and family.
- Update changed addresses.
- Make sure all visitors are greeted and attended to and offered refreshments.
- Make sure the conference room/meeting rooms are booked & prepared for meetings.
- while making bookings make sure to ask for special fares & corporate rate from the Travel Agent.
- Make sure that credit payments and mobile bill payments are made before the due date.
- Get bills approved by MD and give it to the Accounts department.
- Going to various Site visits as per his instruction.
- Taking Follow up with all the departments and outside parties.
Personal Assistant to Sr Vice President
Prakash Steelage Limited
Umbergaon
10.2008 - 04.2012
Education
MBA - Human Resources Management
SP University
Annand02-2011
Bachelor of Computer Applications - Computers
National Collage
Palghar07-2006
High School Diploma -
S R K Junior Collage of Commerce
Dahanu02-2005
High School Diploma -
M. B. B. I. Educational Academy
Vevji, Maharashtra02-2003
Skills
- Office Management
- Business Administration
- Scheduling
- Meeting Planning
- Travel Administration
- Database Management
- Administrative Support
- Technical Support
- Mail Management
- Office Administration
- Performance Improvement
- Executive Support
Languages
Gujarati
First Language
English
Advanced (C1)
C1
Hindi
Advanced (C1)
C1
Marathi
Intermediate (B1)
B1
Timeline
Executive Assistant to the Managing Director
Ami Polymer Pvt Ltd
05.2023 - Current
Executive Assistant to the Managing Director
Mehta tubes ltd
09.2020 - 04.2023
Operations Manager
361 Degree Solutions
10.2014 - 01.2020
Executive Assistant to CIO
Viraj Profiles Ltd.
04.2012 - 10.2014
Personal Assistant to Sr Vice President
Prakash Steelage Limited
10.2008 - 04.2012
MBA - Human Resources Management
SP University
Bachelor of Computer Applications - Computers
National Collage
High School Diploma -
S R K Junior Collage of Commerce
High School Diploma -
M. B. B. I. Educational Academy
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