Dhilshath Gaffar

Responsibilities

• Experience in handling ERP software, SAP Ariba and Ejadah Portal
• Handling HR jobs Employee Details, Visa processing, Timesheets, Salary statements, Leave settlements, Vehicle Details and Petty Cash.
• Preparing salary disbursement to all staff and workers for every month
• Preparing Quotations, proceed with standard necessary documents step by step after LPO, invoices, payments follow up, in ERP software.
• Arranging for Permanent pass, Temporary Entry pass, and Vehicle pass in ADNOC
• Handling of Procurement invoices, credit note, payment details, cheques and security cheques.
• Responsibility of arranging Medical Insurance for all employee
• Arranging workmen compensation insurance and public liability insurance.
• Taking important notes from the contract and coordinating with the Manager
• Responsibility of conducting ISO audit and arranging all the documentation for ISO 9001, 14001, 41001, 45001
• Coordinating with accounts for Audit Reports.
• Supplier Registration in SAP Ariba for government and national entities
• Experienced in getting an ICV certificate through the approved certifying bodies
• Handling VAT submission, IT Consulting, Accounting and Bookkeeping

Responsibilities

• Preparation of Daily reports and Weekly reports
• Preparing of Daily Time Sheet
• Maintaining the Validity / Expiry date for Security pass for manpower & vehicle
• Prepare outgoing correspondence to client coordinate with Project Engineer
• Incoming / Outgoing correspondence by mail/e-mail enter the log and distribute to all Engineers and Inspectors
• Submittals - documents, drawings & material submittal with samples to the company approval for prior to usage
• Issuing transmittals, memos, notices and circulars
• Maintaining and updating all submittals & transmittals logs and records
• Issuance and submission of Daily Progress Report in coordination with the Senior Project Engineer
• Coordinate and assist the Project Engineers and Quality Inspector’s during the preparation of site activities and progress reports
• Handling the entire site correspondences in coordination with the Project Manager/ Project Engineers & Quality Inspectors

Responsibilities

• Involved in all day to day activities which include complaint handling, daily report generation, attendance monitoring, applying of site entry passes for workers and liaison with client for and on behalf of the project-in-charge
• Letter drafting for all site communications, incident reports for the client on behalf of the project-in-charge
• Generate weekly reports / maintenance forecasts for the ensuing week, compile monthly reports & prepare billing documents at the end of the months for onward submission to the client
• Support the project-in-charge in handling/accounting for the emergency purchases made through cash and submit the relevant vouchers to the head office
• Handle incoming and outgoing correspondence such as distribution of faxes, Inter office correspondences, delivery acknowledgement notes and Vender / Supplier Invoices
• Sending enquiries, receive & compiling quotations from suppliers, and ordering for the materials as per the client’s requirements
• Maintenance of the project sub-store ensuring minimum order quantities by indenting for consumables and other materials through in-house e-purchase system
• Handling of personnel and administration related works like ensuring timely disbursement of salaries to the workers
• Office up keeping jobs like filing, files-updating which include e-filing documentations
• Handling of petty cash etc.

Engineering Maintenance Company (ETA ASCON group of companies) providing total maintenance to prestigious clients in the oil sector with ADNOC HQ in Abu Dhabi

Responsibilities

• Prepare PPM and routine maintenance Schedule of all technical systems with the inputs given by the project engineer
• Letter Drafting and generate site communication, incident reports for the project in charge
• Handling of personnel and administration related works like timely salary disbursement to the workers
• Attend to work requests
• Maintain records of services carried out
• Maintain records of all the assets and update history cards with the details of work carried out on the equipments by the technicians
• Manage, monitor and record performance of specialist contractors as stipulated in the service level agreements.

Responsibilities

• Routine Secretarial jobs including documentation (letters, filing, sending e-mails, distributing faxes to the concerned departments/personnel & maintaining the incoming document register)
• Making Requisitions and local purchase orders for materials in shortage and follow up
• Preparing Quotation and Tenders.
• Interacting with clients and providing them assistance
• Creating and Maintaining Customer’s / Client’s Database
• Maintaining the attendance registers and leave records
• Order Processing & Placement of Orders.