Dhivya D
Bangalore
Summary
An enthusiastic professional with 5.9 years of combined experience in Indian Payroll, Statutory Compliance, HR Operations, Recruitment, Contract Labour Management, Client Management, Vendor Management, Employee Engagement, Employee Query resolution (Indian and APAC region), Grievance Handling and Administration.
· Experience in designing monthly payroll calendar, budget forecasting and ensure smooth functioning of monthly payroll & full and final payment within SLA and as per the TAT.
· Expertise in statutory compliance & operations of PAN INDIA involving statutory remittance, returns filing, registers preparation, Obtaining S&E, CLRA license and its renewals; Closing Statutory Gaps; Managing internal & external audits, departmental audits of PF, ESI, Labour, Client and Vendors.
· Analysis and reporting of data related to payroll, compliance, surveys and audits; Knowledge in HR Policies Framing and Formulations, On-boarding, Off-boarding, Induction, Letter generation, Bank Account Creation, Sourcing Profiles, Interview Coordination, Documentation.
· Handling HR Operations, Office Administration, Overseeing Housekeeping and Security.
· Working with management for approvals and report presentation; Engaging with stakeholders for smooth flow of data; Auditing of gaps in HR Process and recommending steps for improvement.
Overview
13
13
years of professional experience
Work History
Senior Executive - People Connections
AIX Connect Private Limited (Formerly Known As AirAsia (India) Private Limited )
Bangalore
01.2021 - Current
- Payroll Statutory Management
- Registration/Amendment / Surrender of ESI/PF Sub Codes, PT and LWF as and when required.
- Annual /Quterly/Half Yearly Enrolment Payments (Employer)
- Maintaining Necessary Displays / Inspection Books and Abstracts.
- Validate and Reconciliation of the monthly reports before making remittances to PF, ESI and PT.
- PF administration with respect to Domestic and International workers.
- Address quires of employees with respect to PF Transfer (Trust to Unexampled and Unexpected to Trust), PF Claims, PF basic modification, PF Partial withdrawal, PF Interest noncredit, Long pending issues on PF, Higher Pension Wages calculation
- Death Claims under PF/ESI
- Prepare reports for senior management and external regularly bodies as appropriate.
- Attending Inspections / Notices from Authorities and Audits (Internal and External)
- Liaison with Concern officers for smooth transactions of compliance activities.
- Labor Law Management
- Registration / Amendment / Renewal / Surrender of Labour Law licenses under Shops and Establishment
- Ensure the validity of the licenses are in force all the time and track it on monthly basis for necessary actions as required.
- Creating Compliance calendar for the quarter and ensure the activities are done within the due date.
- Ensure the periodical returns and remittances are within the due dates.
- Monitoring Minimum wages rates.
- Ensure the availability of the registers and records accordingly to the provisions of the Cental & State Allied Acts ( ,MW, Bonus, Gratuity, POW, ML, ER, CL, RoPD, Standing Order, ID Act)
- Ensure the displays, Inspection books and Abstracts in all workplaces
- Attending Inspections / Notices from Authorities and Audits (Internal and External)
- Liaison with Concern officers for smooth transactions of compliance activities.
- Monthly MIS Dashboard to clients.
- Contract Labor (Vendor Compliance) Management
- Principal Employer and Vendor Compliance Management.
- Registration / Renewal / Amendment of the RC under CLRA for Principal Employer
- Ensure Periodical returns are made as per CLRA Act.
- Ensure all vendors are obtained License under CLRA Atc.
- Conduct periodical audits for the client / vendors under various Labor Laws (CLRA, S&E, MW, PW, BONUS etc.)
- Publish Compliance report vendor wise to client for their action.
- Validation of reports/records to give compliance clearance to Finance for Payments.
- Other Activities
- Hands on experience in Managing compliance E- Tools Updation such as “Simpliance, AllSec Stat tool” Etc.
- Ensure work or meet SLA as committed client.
- Ensure all latest updates on respective Labour laws enrich the knowledge clients.
- Take all the measure for client satisfaction.
- Publish the dash board. Focus on retention of clients.
- Guide with team members in ensure regular compliance activities for clients.
- Conduct periodical meetings under workload, days plan and if any support required.
- Inspection handling from Labour Authorities.
- Attend the review meeting and send the minutes of meeting.
- Team member’s periodical performance review.
- Ensure team attrition under control.
- Keep team members motivated increase the team members Job satisfaction level.
Associate Manager - Compliance
Alp Consulting Limited
Bangalore
06.2016 - 08.2020
- Alp is a HR Knowledge Process Outsourcing Services Company & leading end to end HR Solutions Company with a focus on Compliance Audit, Establishment Compliance Management, Factory Compliance Management, Payroll Services & Payroll Compliance Services to Client Organizations, with worldwide presence and distinguished list of clients across all segments
- Key Responsibilities: Compliance under The Shop and Establishment Act:
- Excellent in handling Compliance for Shop and Establishment Act along with other 19 Labour Acts
- Responsible for timely filing & Submission of various returns as per statutory requirements
- Liaoning with Govt
- Officials like Sr
- Labour Inspectors, Labour officer, ESI & PF officials
- Carrying out Establishment compliance Audits
- Maintenance of Registers and Records under various legal statutes for PAN India
- Display of Abstracts and other labour notices
- Keeping track of all Amendments under various labour statutes
- Maintaining compliance tool or repository of all statutory documents
- Ensuring on time statutory payments like PF/ESI /Salary/LWF and PT to the departments
- Analyzing Minimum wages for various states or PAN India and ensuring minimum wages are complied
- Analyzing Salary structures are fixed as per the statutory norms
- Preparation of Monthly Compliance Report (MIS) & Identify and rectify the gap of Compliances, if any;
- Complete ownership of compliance for corporate office and their branches
- Ensuring that quality standards of the processes are met and ensuring 100% compliance
- Sharing the monthly MIS with client as compliance report
- Keeping track of all License and Registration certificates
- Returns Filing:
- Annual Returns under shop and Establishment Act for PAN India
- LWF /Bonus/PT/PTEC/ Employment Exchange/PF and PT returns on monthly/Quarterly, Half yearly and annual basis
- POSH Annual Return Filing Vendor Compliance Management or Contract Labour (Regulation & Abolition) Act:
- Conducting Vendor compliance Audits to ensure vendors are complied with all statutory norms for all labour legislations
- Preparation of Audit reports and maintenance of Vendor Compliance Repository for ensuring compliance
- Processing Registration Certificate, CLRA License, issuing Form-V and also keep a track record of all Records and Registers are maintained prescribed under CLRA by vendors
- Analyzing CLRA license requirement pertaining to each state applicability
- Issue of Amendments/Notifications to Vendors immediate from the release of such Gazette Notifications
- Follow-up with Vendors on timely submission of statutory returns /payments to the statutory departments
- License and Registrations:
- Registration of Shop and Establishment , Renewals, and Amendments under the Shop and Establishment Act
- Processing Registration Certificate for Principal employer/ Obtaining CLRA License and Renewals
- Obtaining Night Shift Allowance certificate for Women employee.
Sr. HR Executive
Y-Cook India Private India Ltd(FMCG)
06.2015 - 06.2016
- One of the most innovative food processing integrated agro-food companies in the country
- Recruitment & Selection
- Handling end to end recruitments for Pan India
- Taking interview and coordinating with technical panel for final round of interview
- Scheduling interview and fixing appointment for the Pan India Level as per the region
- Negotiate CTC offers as per the Minimum wages with selected candidates on the basis of their last drawn salary package Induction & On boarding
- Scrutinize the various documents required for joining and issue the necessary documents to the newly hired employee
- Conduct Joining formalities as a part of induction & on boarding (Central Office)
- Plan, schedule & conduct Induction Program for the newly joined employees
- Database Management
- Maintaining employee records on the HRMS (Human Resource Management System and keep it updated for internal use of data
- Generating Employee Code
- Managing employee attendance & leave in HRMS Database
- Operational Activities
- Preparing offer letter & appointment letter on the approval basis
- (PAN India)
- Maintaining the Pre & Post Verification of new joined employees
- (Education & Employment)
- Pan India updating of employees joining, terminated, absconding, relieved and re-hired on daily basis
- Track System & maintaining the same
- Co-coordinating with the employees as well as the concerned department for smooth re-solution of queries
- Handling all HR Queries from down level of all employees via telephonic and email
- Payroll Process
- Coordinating with Reporting Manager to update the final Attendance & Leave in Database of Associates & Employees (PAN INDIA)
- Updating the payroll sheet to Accounts to payouts the salaries for the Employees ((PAN INDIA)
- Co-coordinating with Accounts department regarding the payment has been done Disbursement Salaries & incentives on time for Employee's(PAN INDIA)
- Co-coordinating with banks to open the salary accounts of new joined employees
- Statutory Compliance
- Responsible for coordination with admin and finance department to check on the status and clearance of PF Settlements (withdrawals / transfers)
- ESIC - Registration and coordination, issuing temporary ESI Cards to the new joinees
- PF - to verify the PF forms, get authority signature and dispatch to PF OFFICE
- Gratuity - Verify the forms and file it for records Training and Development: Executed the Training Calendar
- Did analysis of Feedback from trainings
- Gave feedback to Trainers about feedback Exit & Separation (Contract Staff)
- Conducting exit interviews and related tasks
- (PAN INDIA)
- Ensuring relieving documentation & deactivation of employee access to corporate network, Emails, premises and completion of exit formalities and recording of documentation
- Issue of Full & Final settlement documents like Service Certificate, Permanent Relieving Letter and DD, IT Statement, PF Statement etc
- To staff within 45 days of final relieving
- Ensure F & F settlements for ex-employees are processed within prescribed timelines
- Maintaining Ex-employee Records for the audit purpose
- MIS Reporting
- Maintaining Personnel files and updating of files
- Preparing End-to-End Recruitment Data Region Wise
- Preparing End-to-End daily basis MIS & Monthly basis MIS
HR Executive
HLF Services Limited, JV Company of Hinduja Group & Ashok Leyland Limited
04.2011 - 06.2013
- Recruitment: Sourcing Profiles, Conduct Interviews & Selection, Release of Offer Letters
- Induction: Completing Joining Formalities and complete structured induction process
- PMS : Managing PMS for 1000 employees
- Training : Co-ordination with Service Training Centre for appropriate completion of training initiatives of the Company
- Compensation Management: Managing Payroll and control on attendance
- Statutory Compliance: PF, ESI, GPA, etc
- Employee Relations: Handling Grievances - queries relating to salaries, injuries, medical, reimbursements, etc.
Education
MSW -
Loyola college, Chennai
B.Com - undefined
Holy cross college, Trichy
H.S.C - undefined
St.Philomena's HSS, Trichy
S.S.L.C - undefined
St.Philomena's HSS, Trichy
Skills
Comprehensive problem solving abilities Fast learner, team facilitator As an individual I consider myself lovable, cooperative, honest and Frankundefined
It Skill
MS Office (MS-Excel MS-Word, Ms-Power Point, Outlook & Internet.)
Internship
- Fieldwork Training in Arpanam Trust, Chennai from July 2009 to April 2010
- Fieldwork Training in Rane Engine Valves Limited, Chennai from June 2010 to October 2010
- Fieldwork Training in The Raintree Hotel, Chennai from December 2010 to March 2011
- Block field Work in Ashok Leyland Corporate Office Chennai from 21st April2011 and till
- Study on Employees perception towards the effectiveness of training in Chennai Port Trust, Chennai.
- Internship with HLF services Ltd from April to September 2011.
Husband Name
Venugopal K
Permanent Address
No 36 Munivenkadappa Layout, Lingarajapuram Bangalore 560084
Personal Information
- Date of Birth: 11/25/88
- Nationality: Indian
- Marital Status: Married
Disclaimer
I hereby declare that the above stated information is true to the best of my knowledge & I am looking forward to be a part of your esteemed organization. Thanking you
Timeline
Senior Executive - People Connections
AIX Connect Private Limited (Formerly Known As AirAsia (India) Private Limited )
01.2021 - Current
Associate Manager - Compliance
Alp Consulting Limited
06.2016 - 08.2020
Sr. HR Executive
Y-Cook India Private India Ltd(FMCG)
06.2015 - 06.2016
HR Executive
HLF Services Limited, JV Company of Hinduja Group & Ashok Leyland Limited
04.2011 - 06.2013
MSW -
Loyola college, Chennai
B.Com - undefined
Holy cross college, Trichy
H.S.C - undefined
St.Philomena's HSS, Trichy
S.S.L.C - undefined
St.Philomena's HSS, Trichy
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