Administrative Manager
Indian Coast Guard
Kolkata , West Bengal
06.2006 - 07.2024
- Over 37 years of experience in General Administration, Material Management, Security, Logistics & Liaison
- Functioned as Subordinate Officer-in-Charge of Ships, Establishments, and Air Squadron. Proficient in handling man management issues, managing general administration activities, and adept at Aviation Technical administration with Quality Control.
- Developed and implemented administrative procedures to maximize efficiency.
- Organized meetings between executives and outside vendors or clients.
- Provided support to departmental managers in the development of project plans and initiatives.
- Interpreted company policies and procedures for employees at all levels of the organization.
- Recruitment process by reviewing resumes and conducting interviews.
- Recruited, trained and developed administrative team to support corporate growth and objectives.
- Coordinated with managers and departments to interview new personnel and recognize excellent performance.
- Conducted staff performance evaluations to monitor progress and individual skills.
- Determined staffing requirements, interviewing, hiring and training new employees.
- Created and implemented administrative processes and procedures to prioritize job tasks and establish personnel responsibilities.
- Planned and controlled budgets for contracts, equipment and supplies.
- Streamlined office processes and procedures to boost profits and productivity and facilitate continuous improvements.
- Analyzed internal processes and recommended and implemented procedural or policy changes to improve operations.
- Represented work unit at meetings or conferences to serve as liaison for requests or complaints.
- Coordinated and conducted classes to teach procedures to new staff members.
- Collaborated with other departmental leaders to establish organizational goals, strategic plans and objectives.
- Trained employees on best practices and protocols while managing teams to maintain optimal productivity.
- Negotiated and reviewed contracts, rates and terms with current facilities and suppliers.
- Researched potential vendors to identify cost savings opportunities related to office supplies or services.
- Conducted performance reviews on administrative staff members to ensure they are meeting expectations.
- Analyzed existing workflows within departments in order to identify areas where improvements could be made.
- Directed and oversaw office personnel activities.
- Identified and solved problems to enhance management and business direction.
- Monitored office inventory to maintain supply levels.
- Supported staff through in-service training, providing mentorship and additional resources.
- Managed purchase requisitions and approvals for all department equipment and supplies.
- Proven ability to learn quickly and adapt to new situations.
- Demonstrated strong organizational and time management skills while managing multiple projects.
- Demonstrated respect, friendliness and willingness to help wherever needed.
- Worked flexible hours across night, weekend, and holiday shifts.
- Strengthened communication skills through regular interactions with others.
- Goal-oriented professional with proven success in applying analytical skills to solve complex problems and overcome challenges. Dedicated to enhancing team performance and driving business success.
- Demonstrated creativity and resourcefulness through the development of innovative solutions.
- Paid attention to detail while completing assignments.
- Worked well in a team setting, providing support and guidance.
- Developed and maintained courteous and effective working relationships.
