Jira, Confluence, Clarity, Trello, Asana, Activecollab, Orangescrum, The Hive, Workfront, Project 360/HR1
Dipali Turai
Project Manager
Pune,Maharashtra
Summary
Brings 8+ years of valuable expertise to forward company objectives. Talented professional considered knowledgeable leader and dedicated problem solver. Attentive to detail with experience in coordinating projects, programs and improvements. Detail-oriented team player with strong organizational skills.
Overview
8
8
years of professional experience
2
2
Certifications
3
3
Languages
Work History
Project Manager
Kipi.bi
Pune, Remote
12.2023 - 5 2024
- Coordinate internal resources for the flawless execution of projects
- Ensure that all projects are delivered on time
- Assist in the definition of project scope and objectives, involving all relevant stakeholders and ensuring technical feasibility
- Develop a detailed project plan to monitor and track progress
- Manage changes to the project scope, project schedule and project costs using appropriate verification techniques
- Measure project performance using appropriate tools and techniques
- Report and escalate to management as needed
- Manage the relationship with the client and all stakeholders
- Establish and maintain relationships with stakeholders
- Create and maintain comprehensive project documentation
- Meet with clients to take detailed ordering briefs and clarify specific requirements of each project
- Track project performance, specifically to analyze the successful completion of short and long-term goals
- Develop comprehensive project plans to be shared with clients as well as other staff members
- Use and continually develop leadership skills
- Attend conferences and training as required to maintain proficiency
- Perform other related duties as assigned
- Develop spreadsheets, diagrams and process maps to document needs
- Create and present the ARB (Architectural Review Board) & PRB (Project Plan Review Board) with the internal and external stakeholders
- Create and share the calendar invite for the meetings with internal and external both
- Create MOMs and send it with the respective attendees
- Log the RAIDs if identified to the HR1 portal and keep a close track on the same
- Create and share the WSR (Weekly Status Report) with the client on a weekly basis for project updates along with RAIDs description to it
- Approve the leaves and timesheet of the resources allocated to the projects
- Act as a SPOC with the client and the resources allocated for the project
- Attend the weekly BU status call to share the latest project updates with the Business Unit Lead for all the projects allocated
- Update the HR1 portal with all the project updates and progress
- Create a repository with the specific project name and save all the documents to the G-drive with the respective folder structure format created by the organization
- After the project end date, a project closure form needs to be created and submitted with the CSM team for the access removal of the team members provided by the client
- Also create a leave capacity planner with the efforts tracked for the resources working on a project and share the same at the end of the month with the finance team for billing purpose.
Senior Project Coordinator
Data Axle Pune
10.2023 - 12.2023
- Resource planning and reporting across multiple teams and client accounts
- Managing resources and task assignments using Hive
- Scheduling projects based on resource availability
- Ensuring the appropriate allocation of resources on accounts and projects
- Identifying and monitoring resource availability, conflicts, and shortages
- Identifying and implementing improvements in practices, processes, and reporting
- Tracking timesheets and reporting on overall team bandwidth.
Resource Management Specialist
Randstad India Pvt Ltd (Contractual Role) Deputed to Tibco Software India
03.2023 - 09.2023
- Maintain resource master data of all PSG-GD resources
- Work with Competency and Delivery Leads to identify the right fit resource for projects
- Perfect data management for all such demand and resources mapped against those demand
- Keep a check on blocked ageing and extensive follow up with delivery leads for billing start dates
- Prepare demand forecast and capacity planning to plan hiring for future demands based on new demand and attrition backfills
- Identify skill gaps and suggest trainings for bench resources
- Manage bench data and keep a repository of updated resumes for all bench resources
- Prepare weekly/monthly/quarterly MIS
- Prepare utilization report
- Third party contractor data and their extensions, exits
- Updating all the resources requirement to the RM tool
- Leading all the resourcing calls with the Delivery and Regional Leads.
PMO Support Analyst
Dentsu World Services
08.2021 - 02.2023
- Understanding the requirements, project scope, project kick-off
- Experienced in organizing and leading SteerCo (steering committee) meetings, including agenda setting, stakeholder coordination, and follow up action tracking.
- Assist project lead in gathering & collating data to meet specific business requirements
- Analyze data collated as per defined parameters
- Create detailed project plans, schedules, project estimates, resource plans and project status tracking/reporting
- Creating and sending the SOW/Annexure/MSA/NDA documents with the client after receiving complete briefing from the BDM team
- Creating and maintaining Resource Tracker, Allocation tracker, pipeline resources, demand management, Bench Resource Management
- After onboarding of a resource creating the project id and allocate a project/task to the resource on the Workfront tool
- Offboarding: Taking care of the id disablement of a resource after the LWD and the same to be highlighted to finance and IT teams
- The resource to be marked in active from all the trackers maintained at our end/globally
- Reporting: Timecard reporting to be done on a weekly/monthly basis of the resources for invoicing purpose
- Sending reminders to the resources for the timecard entry/hours to be updated on Workfront on a weekly/monthly basis
- Coordinate with all the team members for Daily/Weekly updates regarding their respective project status and suggest mitigation plans if any risks identified
- Create MOMs for daily/weekly calls with clients/stakeholders
- Sending weekly and monthly status report for the project to the respective stakeholders
- Workfront: Facilitate the creation and update of project plans as required by the project manager
- Identify where cross-project dependencies exist and track/monitor these in support
- RAID: Check and QA the RAID logs, establish risk, issue and change control processes and templates, and assist the project team in their delivery
- Team Holidays: Create and manage team holiday calendar.
Web Operations Analyst Coordinator/PMO
Compucom Systems
04.2020 - 07.2021
- Experienced in organizing and leading SteerCo (steering committee) meetings, including agenda setting, stakeholder coordination, and follow up action
- Responsible for Resource Planning and act as the Single Point of Contact for future Communication with the respective stakeholders regarding Project Status and Delivery
- Lead the Project and Conduct Internal Project Kick-off meetings to finalize Time-bound Milestones in the discussion with Client Servicing and Delivery teams
- Ensuring that the program/project is planned correctly, that the owner of each deliverable is identified correctly, and that work is executed and aligned with the program/project charter to meet the KPIs and planned deliverable
- Help develop and maintain scorecards and track and improve program-specific KPI's
- Analyzing financial information to ensure all operations are within budget
- Forecast future budget needs
- Identify variances between actual and budgeted financial results at the end of each reporting period
- Weekly and Monthly SLA, KPI reports and Dashboard preparation using Smart sheet tool
- Responsible for E2E in project/program areas - schedule, risk, budget, resources, communication, deliverable's management, reports, etc
- (Having 'end to end' accountability for project/program outcomes)
- Working on reports for operational efficiency, which can smoothen the routine work
- Project Initiation by defining scope, timelines, tasks, etc
- Leading assigned projects with frequent communication with the PM's and portfolio Managers about the project status, delays, etc
- Managing transition reporting escalations, risk and issues on a regular basis
- Training the stakeholders on Smartsheet used for the projects
- Defining and implementing new project management strategies, governance model, organization structure, processes, capabilities, and enabling technologies, in both accounting and controlling space
- Preparation of Status reports and dashboards to present senior management
- Proactive identification and management of project risks in accordance with Office Depot Project Risk Policy and Plan
- Conducting industry and client research and analysis to identify opportunities for improvement
- Delivering program management activities to ensure that measurable results are achieved, and benefits are realized
- Builds and maintains relationships with Project Owners, IT and Business stakeholders, resource leaders, along with technical and business teams
- Supporting Client relationship management
- Tracking Invoices, reconciliations with the actuals and the forecasted efforts and cost
- Scheduling the projects in clarity as per the MS project plans
- Maintaining Project Management Plan to track updates, reporting to higher management on a monthly basis and raising a flag when Amber
- Preparing Portfolio status Dashboards
- Raising and Keeping track of Risk's issues
- Tracing efforts and costs of the resources allocated to the projects and root cause analyses for variance found
- Preparing and present the weekly project status reports for senior management
- Using Smartsheet for building Project plans, Creating Dashboards for the leadership on Portfolio, Programs
- Using the Smartsheet tool build an environment for the projects and Launch the project, programs building and using the blueprints.
Senior Project Coordinator
Ideatelabs - 360 Degree Digital Marketing Organization
04.2019 - 03.2020
- Managing entire delivery cycle w.r.t websites and other daily tasks pertaining to allocation and completion flow
- Working on reports for operational efficiency, which can smoothen the routine work and quantify the quality of assigned work
- Timely escalations to the stakeholders letting them know the exact status of the work and positively looking forward to lead the same to a solution
- Understanding the working pattern and assigning tasks accordingly by analyzing the respective team members' strengths
- Sharing multiple timely reports with the Director which is done on a daily, weekly, and fortnightly basis
- Handling tool subscription and managing the usage of tools based on the requirements
- Liaise with Clients to understand their Digital Marketing requirements, define Project Scope and convert it into Project Deliverables
- Responsible for Resource Planning and act as the Single Point of Contact for future Communication with the respective stakeholders regarding Project Status and Delivery
- Lead the Project and Conduct Internal Project Kick-off meetings to finalize Time-bound Milestones in the discussion with Client Servicing and Delivery teams
- Monitor Project Risks, Assumptions, and manage detailed project schedules
- Worked with Indian as well as International clients with a success ratio of 95% delivery on time
- Received Positive Feedback from Clients regarding Project Deliverables and was instrumental in converting them to repeated customers
- Revamped and streamlined the process by introducing internal software with a time-bound feature and SLA's to get on-time delivery without affecting the quality of the product
- Also, have experience working on project management tools such as Active collab and Trello
- Tracking and allocation of all the tasks for the team members used to take place from the tools mentioned above.
Project Coordinator
Techizer Tech Solutions Pvt Ltd.
10.2018 - 03.2019
- Create detailed project plans, schedules, project estimates, resource plans and project status tracking/reporting
- Escalate issues if identified
- Coordinate with all the team members for Daily/Weekly updates regarding their respective project status and suggest mitigation plans if any risks identified
- Creating and sending the SOW document with the client after receiving complete briefing from the BDM team
- Create MOMs for daily/weekly calls with clients/stakeholders
- Interaction with the client takes place via mail, WebEx, Skype, or call
- Sending weekly and monthly status report for the project to the respective stakeholders
- Leading and monitoring projects, managing deliverables and leading the team of 8-10 members
- Maintain timely and accurate feedback to increase first-time pass rates and productivity metrics
- We have daily & evening Stand-up activities, thereby tracking project status to ensure that the project scope is achieved effectively and efficiently
- The projects to be tracked on the project management tool Orangescrum
- Raising invoice to the accounts team after completion of the modules as mentioned in the quotation
- Vendor management along with client and project management to be done for the smooth functioning of the project
- Conducting monthly performance review meetings with all the team members to understand the progress of the projects and performance of the team members
- Presenting the project and team update to the reporting manager on a monthly and quarterly basis.
Project Lead
Techved Consulting India Pvt Ltd.
09.2017 - 09.2018
- Create detailed project plans, schedules, project estimates, resource plans and project status tracking/reporting
- Escalate issues if identified
- Coordinate with all the team members for Daily/Weekly updates regarding their respective project status and suggest mitigation plans if any risks identified
- Creating and sending stakeholder presentation, stakeholder invite and a questionnaire to the client based on the project requirements
- Create MOMs for daily/weekly calls with clients/stakeholders
- Interaction with the client takes place via mail, WebEx, Skype, or call
- Sending weekly and monthly status report for the project to the respective stakeholders
- Leading and monitoring projects, managing deliverables and leading the team of 8-10 members
- Maintain timely and accurate feedback to increase first-time pass rates and productivity metrics
- Work with Quality, Operations, and other departments to identify issues if faced
- We have daily & evening scrum activities, thereby tracking project status to ensure that the project scope is achieved effectively and efficiently
- Approve timesheets & leaves of team members.
GIS Analyst- I
Here Solution India Pvt. Ltd.
02.2016 - 09.2017
- Assisted project management with the entire project life cycle, inventory management, resource management, project deliverables, training and mentoring team
- Understanding the requirements, project scope, project kick-off, defining productivity metrics and process
- Assist project lead in gathering & collating data to meet specific business requirements
- Analyze data collated as per defined parameters
- Monitor projects plans, work hours, budgets
- Review inspection reports from Consultants throughout the lifecycle of the project
- Track & manage contemplated change notices and change orders in the database
- Coordinating with Vendor/OPC (Offshore Production Centre) for timely delivery of the project and ensuring that projects go live as per plan
- Identify automation opportunities in a business process
- Mentoring and supporting the production team throughout the project span
- Coordinating between various onshore and offshore employees
- Assigning Task and Responsibilities to team members
- Client Data Verification and processing
- Identifying, tracking managing and resolving project issues
- Report higher management about the project status and issues that may impact client relations
- Performing QA and QC on Deliverables
- Working along with the Quality, Operations and various departments to identify project or production risks, analysis of error trends and assist in Root Cause Analysis and Corrective Action Development.
Education
Bachelor Of Computer Applications - Software
Tilak Maharashtra Vidyapeeth Pune
Skills
Project Status Reports
Project Management Analysis
MS Excel
Project Timeline Generation
Project Scheduling
Scope Management
Portfolio Management
Risk Assessment Analysis
Budget Analysis
Program Management
Key Performance Indicators
Teamwork and Collaboration
Problem-Solving
Time Management
Decision-Making
Adaptability and Flexibility
Documentation And Reporting
Accomplishments
- Achieved 100% results by completing tasks with accuracy and efficiency.
Certification
Certified Project Management Assessment by Learntube CareerNinja
Software
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Timeline
Certified Project Management Assessment by Learntube CareerNinja
05-2024
Certified Scrum Master Assessment by Learntube CareerNinja
05-2024
Project Manager
Kipi.bi
12.2023 - 5 2024
Senior Project Coordinator
Data Axle Pune
10.2023 - 12.2023
Resource Management Specialist
Randstad India Pvt Ltd (Contractual Role) Deputed to Tibco Software India
03.2023 - 09.2023
PMO Support Analyst
Dentsu World Services
08.2021 - 02.2023
Web Operations Analyst Coordinator/PMO
Compucom Systems
04.2020 - 07.2021
Senior Project Coordinator
Ideatelabs - 360 Degree Digital Marketing Organization
04.2019 - 03.2020
Project Coordinator
Techizer Tech Solutions Pvt Ltd.
10.2018 - 03.2019
Project Lead
Techved Consulting India Pvt Ltd.
09.2017 - 09.2018
GIS Analyst- I
Here Solution India Pvt. Ltd.
02.2016 - 09.2017
Bachelor Of Computer Applications - Software
Tilak Maharashtra Vidyapeeth Pune