Dipmala Pradipsinh Raj

Exports Documentation Manager

Sebacic India Ltd.

01.2012 - 07.2022

Leading the Exports Department of an organization
Strong knowledge of Bills of Lading (B/L), Invoices, Packing Lists, Certificates of Origin, and Inspection Certificates.
Proven experience in managing cross-border trade documentation efficiently and accurately.
Operations and legalities
Converting a leads into business
Coordinate with internal departments and external stakeholders
Guide a team to prepare exports documents and perform all government procedures successfully
Hands-on experience in supply chain logistics, marine law, customs procedures and export regulations.
Familiarity with legal compliance and international trade requirements
Expertise in end-to-end shipment processes: booking, execution, tracking, and issue resolution.
Skilled at coordinating with freight forwarders, shipping lines, customs brokers, and internal stakeholders to ensure smooth operations
Demonstrated ability to lead and guide teams handling shipping, logistics, and trade operations.
Strong mentorship skills to improve team efficiency and ensure workflow compliance
Familiarity with digital platforms for shipment tracking, data management, and operational efficiency
Excellent verbal and written communication for engaging with international suppliers, buyers, shipping agents, and banks.
Proactive and detail-oriented planning to mitigate risks and ensure timely execution.
Handling of team and work with them when needed.
Leading a team
Upgrade organization’s position in international markets
Co-ordinate with shipping line for container bookings and pick up arrangements.
Supervise professional and support staff and interns
Perform administrative tasks
Recruit and hire business development staff
Arrange container allotment from shipping line
Filling online documentation when needed
Preparation of E-way bill
Pre-shipment and Post shipment documentation.
Co-ordinate with customers, CHAs, Forwarders and internals teams till destination.
Manage export orders, shipping schedules, and dispatch timelines
Maintain accurate records for audits and payment follow-ups
Prepare shipping instructions and ensure smooth customs clearance
Communicate with overseas clients for document approvals, Payment transfer and satisfaction
Stay updated on international export regulations and documentation trends
Support Export Sales team during exhibitions
Air shipment bookings and other procedures
Problem solutions by working closely with CHAs and Forwarders
Design market research questionnaires
Participation and set up of international exhibitions
Ensure appropriate business licenses are in place
Deliver presentations at conferences and workshops