Divya Rai
Kalimpong
Summary
Dynamic Executive Assistant with VIEC Study Abroad, adept at travel coordination and communication management. Proven track record in enhancing operational efficiency through meticulous document preparation and exceptional interpersonal skills. Recognized for effectively resolving student inquiries and streamlining meeting logistics, ensuring a seamless experience for all stakeholders.
Highly organized Executive Assistant with notable experience in managing complex calendars, coordinating international travel, and overseeing high-level meeting preparation. Strong administrative skills including proficiency in MS Office Suite and CRM systems. Proven ability to handle sensitive information with discretion and maintain confidentiality. Demonstrated success in improving organizational processes, enhancing productivity, and implementing strategic solutions for efficiency.
Overview
2
2
years of professional experience
2017
2017
years of post-secondary education
Work History
Executive Assistant
VIEC study abroad
Siliguri
02.2023 - 12.2024
- Organized travel arrangements for students participating in study abroad programs.
- Managed communication between students, families, and educational institutions effectively.
- Coordinated scheduling for meetings and events related to student services.
- Maintained confidential records and files related to executive operations.
- Collaborated with team members to address student inquiries and concerns promptly.
- Prepared reports, presentations, agendas, minutes, and other documents as needed by the executive staff.
- Answered telephone calls from customers or clients providing assistance where necessary.
- Set up meeting and event logistics for senior management and updated calendars.
- Greeted visitors warmly upon arrival at the office premises.
Education
Master of Arts - Political Science And Media Science
Jawaharlal Nehru University
New Delhi 07.2014 - 07.2016
Bachelor of Arts - Political Science
Kalimpong Government College
Kalimpong 08.2011 - 07.2014
Rockvale Academy
KalimpongSkills
- Travel coordination
- Document preparation
- Meeting scheduling
- Communication management
- Record maintenance
- Customer service
- Team collaboration
- Problem resolution
- Attention to detail
- Time management
- Interpersonal skills
- Adaptable organization
- Office management
- Administrative support specialist
- Software knowledge
- Interpersonal communication
- Scheduling
- Mail management
- Social media
- Mail handling
- Legal administrative support
- Project management
- Phone etiquette
- Administrative support
- Meeting planning
- Appointment setting
Languages
Nepali
First Language
English
Proficient (C2)
C2
Hindi
Upper Intermediate (B2)
B2
Affiliations
•Volunteering , Hiking, Cooking, Social Work, Fitness enthusiast. •Course work and field work in Media Science in Indian Parliament during Master’s in JNU , New Delhi
Timeline
Executive Assistant
VIEC study abroad
02.2023 - 12.2024
Master of Arts - Political Science And Media Science
Jawaharlal Nehru University
07.2014 - 07.2016
Bachelor of Arts - Political Science
Kalimpong Government College
08.2011 - 07.2014
Rockvale Academy