BIJU POVIL SANKARAN
Al Khor
Summary
Results-driven Crewing Manager with extensive experience overseeing managing crewing activities. Proven ability to optimize vessel performance, ensure regulatory compliance, and foster a safe and efficient work environment. Skilled in crew management, regulatory compliance, and operational efficiency. Adept at leading diverse teams, implementing best practices, and driving continuous improvement. Strong communicator with exceptional interpersonal skills, collaborating effectively with stakeholders at all levels. Committed to delivering exceptional results in crew management while maintaining a focus on safety, profitability, and operational excellence Detail-oriented team player with strong organizational skills. Ability to handle multiple projects simultaneously with a high degree of accuracy.
Overview
18
18
years of professional experience
Work History
Crewing Manager
ALLIANZ MARINE SERVICES WLL
07.2016 - 09.2023
- Handling the day to day running of offshore vessels, including charter party requirements, certification, ship safety and crewing matters
- Ensuring IMCA guidelines and 'best industry practices' are adhered to at all times, with regard to vessel DP operations, equipment and personnel requirements
- Experienced in New Build vessel mobilization from China, Qatar and UAE Shipyards
- Knowledgeable in Marine certificates, Safe manning, crew certificates (IMO,ISM,SMS,STCW's and Licenses)
- Assisting in the internal and external audits of vessel which Allianz Marine owns, manages, or operates
- Maintain quality in crewing services (recruitment/ assessment/ interview Officer's and Ratings through Agencies/ Direct hire)
- Vetting CV's of proposed candidates as per the vessel type and experience required
- Conduct telephonic/ webcam interviews
- Maintain effective crew database/ personnel records and ensure that all documentation is organized in proper order, to any Maritime requirement of the Company
- Maintain relief program and monitor the rotation of crew, ensuring timely advice is advised and relief arrange in time.
Senior Crewing Officer / Offshore HR
ALLIANZ MARINE SERVICES LLC
12.2012 - 07.2016
- Managing and following up on any emergency or other cases that require medical treatment and / or hospitalization / repatriation as per Company emergency procedure
- Arranging OPITO Approved and STCW courses for vessel crew
- Prepares /Review Manning Agreement (Agents) and Employment/Contracts for Marine personnel.
- Attended personnel meetings and training sessions to improve skills and learn new policies and procedures.
- Mentored junior staff members, helping them develop their skills and advance in their careers.
- Enhanced communication between team members by organizing regular meetings and fostering open dialogue.
Crewing Officer / Operations Assistant
INTERMARINE SHARJAH LTD
11.2009 - 12.2012
- Developed a tracking system for safekeeping of all Vessel Documentation including copies of Class, Statutory, Insurance, Ship drawings/plans and also Ministry related certificates like Minimum Safe Manning, Ship Station License, Exemption Certificate and Navigational License
- Arranging with Agents for Berthing and clearing of Vessel and Dry Dock formalities
- Responsible for crew recruiting, repatriation arrangements and liaising with manning Agents worldwide
- Coordination with all Government Departments of UAE like Immigration, Free Zone Govt, Ministry, National Transport Authority, Customs, Embassies etc.
- Trained and supervised employees on office policies and procedures.
- Planned and coordinated logistics and materials for board meetings, committee meetings, and staff events.
Administrative Coordinator
INTERMARINE SHARJAH LTD
04.2007 - 10.2009
- Preparing Documents for queries during office Audit
- Assisting DPA in day-to-day operations (Paperwork, Computer, Filing)
- Arranging Air Tickets, arranging assistance at airport and Hotel stay and thereafter transportation to the Office/Vessel/or Airport as required
- Giving a briefing to Officers and all Crew regarding the Company policies, specially Drug & Alcohol and personal & environment safety policies on board the vessel
- Preparing & approving offer letters, and Seaman contracts, to be signed by crew before boarding the vessel
- Arranging Shore passes, medical assistance for crew when required
- Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, or presentation software
- Research, price, and purchase office furniture and supplies.
- Assisted management with special projects to complete all tasks by deadlines.
- Prepared detailed documents and reports in adherence administrative processes.
- Maintained databases and contact lists to keep important contact information accurate and up to date.
- Monitored and directed incoming mail and prepared outgoing mail.
- Coordinated and scheduled meetings and appointments to keep organization running smoothly.
- Maintained a well-organized filing system to ensure easy access to important records and documents.
- Proactively identified opportunities for improving administrative processes, implementing changes that led to increased efficiency and effectiveness.
- Answered phone calls and responded to inquiries from customers, vendors and other external contacts.
Document Control Officer
INTERMARINE SHARJAH LTD
09.2005 - 03.2007
- Arranging Seaman Visas and other Service Visas for Signing on Crew, after making sure that their Certificates, Medical Fitness and Travel documents are all in order
- Monitoring of Certificates, Endorsements, Passports, Seaman Book, and Medicals etc
- For expiry
- Arranging Flag State Endorsement for Officers / Ratings
- Assisting Operations Manager preparing Vessel Daily& Monthly Report
- Arrange Annual Inspection, Renewal and Certification of LSA/FFA items (Liferafts, Fire Extinguishers, EEBD, BA sets, CO2, Pyrotechnics); Issue LPO on the basis of their quotation
- Arrange Annual Inspection, Renewal and certification of Automation Jobs ( H2S, Personal H2S Gas Monitor, Fire Alarm Systems, Engine Alarm Systems, Bilge Alarm)
- Issue LPO on basis of their quotation.
- Provided training to staff on proper document handling procedures, boosting awareness of best practices within the organization.
- Assisted in project management activities, ensuring all necessary documentation was available for meetings and reviews.
- Increased overall document security by implementing strict access controls and regular system backups.
- Streamlined document workflow for increased efficiency by utilizing advanced software tools.
- Reduced retrieval time for critical documents through meticulous organization and cataloging techniques.
- Carefully reviewed all documents and reports for completeness and accuracy.
- Monitored due dates and deadlines and worked to submit all documents on time or early.
- Created project control documentation to support needs of important projects.
- Liaised with project teams, vendors and third parties on documentation flow, handover, and project close-out.
- Converted documents from one application to another.
Education
CERTIFICATE OF PROFICIENCY IN IMDG CODE AWARENESS ECMT.B.V- JULY 2023 -
07.2023
CERTIFICATE OF PROFICIENCY IN CYBER SECURITY AWARENESS ECMT.B.V- JUNE 2023 -
06.2023
INTERNATIONAL SHIP AND PORT FACILITY SECURITY (ISPS) MARITIME OFFICER MINTRA -
02.2023
CERTIFICATE OF PROFICIENCY IN COMPANY SECURITY OFFICER (CSO) ECMT-B.V. -
11.2021
INTEGRATED MANAGEMENT SYSTEMS (QHSE) AUDITOR TRAINING . ISO 9001:2015,ISO14001:2015 AND ISO45001:2018 STANDARDS BUREAU VERITAS -
02.2021
HUMAN RESOURCES MANAGEMENT COURSE LEARNING COLLEGE -
05.2020
IOSH ( INSTITUTION OF OCCUPATIONAL SAFETY & HEALTH ) MANAGING SAFETY ENERTECH QATAR -
03.2018
INTERNAL AUDITOR ISM-ISPS-MLC BUREAU VERITAS -
07.2013
ISM CODE DESIGNATED PERSON / INTERNAL AUDITOR BUREAU VERITAS -
02.2013
MBA -
Mahatma Gandhi University
01.2009
BASIC TRAINING ASSESSMENT CERTIFICATE IMI -
09.2005
BACHELOR OF SCIENCE -
University of Calicut
01.2004
Skills
- CREWING AND PERSONNEL MANAGEMENT
- FINANCIAL MANAGEMENT
- REGULATORY COMPLIANCE
- CREW WELFARE & SUPPORT
- COMMUNICATION AND INTERPERSONAL SKILLS
- LEADERSHIP AND TEAM MANAGEMENT
- ANALYTICAL AND PROBLEM-SOLVING SKILLS
- TECHNICAL KNOWLEDGE ADAPTABILITY AND FLEXIBILITY
- Mariapps Ship Management Software
- Tero Marine (TM) Master Fleet Management System
- MS Office/Teams
Languages
ENGLISH
MALAYALAM
HINDI
TAMIL
Personal Information
- Title: CREWING MANAGER/OFFSHORE HR
- Date of Birth: 07/04/1984
- Nationality: Indian
- Driving License: QATAR , UAE AND INDIA LICENSE
- Marital Status: Married
- Visa Status: Resident Visa
Timeline
Crewing Manager
ALLIANZ MARINE SERVICES WLL
07.2016 - 09.2023
Senior Crewing Officer / Offshore HR
ALLIANZ MARINE SERVICES LLC
12.2012 - 07.2016
Crewing Officer / Operations Assistant
INTERMARINE SHARJAH LTD
11.2009 - 12.2012
Administrative Coordinator
INTERMARINE SHARJAH LTD
04.2007 - 10.2009
Document Control Officer
INTERMARINE SHARJAH LTD
09.2005 - 03.2007
CERTIFICATE OF PROFICIENCY IN IMDG CODE AWARENESS ECMT.B.V- JULY 2023 -
CERTIFICATE OF PROFICIENCY IN CYBER SECURITY AWARENESS ECMT.B.V- JUNE 2023 -
INTERNATIONAL SHIP AND PORT FACILITY SECURITY (ISPS) MARITIME OFFICER MINTRA -
CERTIFICATE OF PROFICIENCY IN COMPANY SECURITY OFFICER (CSO) ECMT-B.V. -
INTEGRATED MANAGEMENT SYSTEMS (QHSE) AUDITOR TRAINING . ISO 9001:2015,ISO14001:2015 AND ISO45001:2018 STANDARDS BUREAU VERITAS -
HUMAN RESOURCES MANAGEMENT COURSE LEARNING COLLEGE -
IOSH ( INSTITUTION OF OCCUPATIONAL SAFETY & HEALTH ) MANAGING SAFETY ENERTECH QATAR -
INTERNAL AUDITOR ISM-ISPS-MLC BUREAU VERITAS -
ISM CODE DESIGNATED PERSON / INTERNAL AUDITOR BUREAU VERITAS -
MBA -
Mahatma Gandhi University
BASIC TRAINING ASSESSMENT CERTIFICATE IMI -
BACHELOR OF SCIENCE -
University of Calicut
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