Anu Sharma

Job Responsibilities in Shiva Group:

Ø Work mainly as Secretary to MD but also assisting other Directors for any secretarial work, occasionally.

Ø Making arrangements for ensuring that MD’s schedule including travel is managed efficiently without any delays or hitches.

Ø Ensure MD’s administrative requirements such as travel arrangements (domestic and international) bookings, hotel arrangements and Visas for the Director, tele-conferences, meetings and appointments are arranged efficiently.

Ø Handle all incoming & outgoing correspondence – emails, letters, faxes etc. and put them to the MD for disposition.

Ø Track & follow up on actions required where needed.

Ø Draft emails, letters and faxes and prepare presentations for the MD.

Ø Regular interaction with all Unit & Functional heads for receiving and communicating information as well as follow-ups on various issues.

Ø Maintain confidentiality of the data / information, as desired and independently handle all confidential correspondence at senior levels.

Ø Carry out any other work as and when assigned by the appropriate authority.

Ø To ensure smooth functioning and execution of all day to day secretarial functions

Ø Coordinate executive communications, including taking calls, responding to emails and interfacing with clients

Ensure necessary records are maintained that can readily provide current, accurate and accessible information.

Job Responsibilities in Sharav Infrastructures/Exports Pvt. Ltd.:

Ø Support the day to day work of the CMD.

Ø Helping prepare for meetings.

Ø Greeting visitors and deciding if they should be able to meet with director.

Ø Reading and analyzing incoming memos, submissions, and distributing them as needed.

Ø Making travel and accommodation arrangements for director and as commanded by him for anyone in his company and family.

Ø Performing office duties that include ordering supplies and managing a records database.

Ø Opening, sorting and distributing incoming faxes, emails, and other correspondence.

Ø Ability to organize a daily workload by priorities.

Ø Able to meet deadlines in a fast-paced quickly changing environment.

Ø A proactive approach to problem-solving with strong decision-making skills.

Ø Professional level verbal and written communications skills.

Ø Collect the reports from every departments and direct reporting to Chairman & Managing Director.

Ø Serve as intermediary for all communications directed to Top Management.

Ø Calendar management, Maintain day-to-day agenda.

Ø Managing diaries and organizing meetings and appointments.

Ø Typing, compiling and preparing reports, presentations and correspondence.

Ø Oversee the performance of other clerical staff.