Eknath Vitthal Shetye

• Send booking requests to Shipping Lines / Forwarders / Nomination Forwarders.
• Follow up with Shipping Lines / Forwarders / Nomination Forwarders for vessel schedules.
• Confirm bookings with Shipping Lines / Forwarders / Nomination Forwarders based on our stuffing plan after receiving vessel schedules.
• Co-Ordination with Plants for Production orders and dispatch schedule.
• Collaborate with internal departments to ensure timely and accurate preparation of export orders, including picking, packing, and labelling of goods.
• Negotiation with Contracted Shipping Lines.
• Maintain booking records according to the stuffing plan, ETD, and booking validity.
• Send booking details to Adani / Shreeran Trans / Nivgune Trans for container pickup.
• Follow up with Adani / Shreeran Trans / Nivgune Trans for container out details.
• After receiving container out details, send container information to the factory for stuffing, including Customer name and PO number.
• Co-ordinate with the Shipping lines for any disputes
• Co-ordinate with CHAResolve any shipping-related issues, such as delays, damages, or discrepancies, by coordinating with relevant parties and implementing corrective actions.
• Checking Shipping Line bill
• Monitor and track shipments, providing regular updates to internal stakeholders and customers, ensuring timely and accurate delivery.
• Collaborate with internal teams to optimize export logistics processes and identify cost-saving opportunities.
• Resolve any shipping-related issues, such as delays, damages, or discrepancies, by coordinating with relevant parties and implementing corrective actions.
• Maintain and update shipping records, tracking systems, and databases to ensure accurate and accessible information.

• Company Overview: Flexilis Private Limited is one of the leading Importing, stocking and trader of synthetic rubber, Rubber chemicals & Polymers (Petrochemical Industry) in India with a turnover exceeding 500 crore

Job Profile

Imports & Export: -

Import: -

• Signed sales contract mailing to Supplier
• Issue Purchase order from System and mailing confirm purchase orders to suppliers
• Maintain excel sheet database for keeping track on various import shipments.
• Opening Letter of Credit as per Terms & condition and send draft to supplier.
• To email LC swift copy to supplier
• Making payment if advance (as per contract).
• Co-ordination and follow-up with the supplier for draft approval, Shipment and copy/ original documents update
• Send copy documents to CHA for further process i.e. file BOE
• Online vessel tracking of upcoming shipments and also co-ordinate with CHA
• Co-ordination and follow-up with bank’s relating original documents arrival
• DAN acceptance on bank portal
• Co-ordination and follow-up with bank’s relating LC status.
• Responsible for preparations import supplier, CHA, Shipping line, CONCOR payments, through vouchers.
• To take forex rates for treasury for outward remittances and send swift copy of payment to supplier
• Custom duty calculation and checklist approvals.
• Online payment of custom duty
• Issuance of marine insurance certificate
• Liaison with Customs Department for various discrepancies in importing of materials.
• Co-ordination with CHA regarding shipping lines, CFS payments etc.
• To inform management shipment arrival status as per requirement
• To coordinate with warehouses In charge in material unloading of imported containers.
• To send documents related shipment to Warehouse for take GRN
• After clearance of shipment concern docket give to accounts dept. for take purchase entry.
• To check and clearance bills of CHA and Transporters.
• Liaison with Accounts dept. for timely releasing for all import related payments.
• To submission bill of entry to bank online and file acknowledgement with concern documents

Reconciliation of supplier, CHA and transporters accounts with the help of accounts department.

• To prepare various MIS reports of inbound /outbound logistics.

Export: -

• Pre-Shipment and post-shipment documentation
• Co-ordination with CHA and Shipping line for timely shipment as per schedule
• Co-ordination with warehouse team for fast execution and delivery of consignment as per schedule and on before expected date.
• Co-ordination with Logistics & transporter for dispatch the consignment from warehouse
• Finalize CHA documents shipment wise for dispatch to CHA for onward processing.
• BL draft approval
• Preparing importing country certification insurance, certificate of origin
• Sending scan copies of shipment documents to customer after receipt of BL.
• Preparation of LC or non-LC documents (Invoice, Packing List and other documents)
• Communication with overseas buyers through emails and phone calls
• Tacking of shipments and update ETD/ETA.
• buyer after submission of original documents to the bank
• Sending disposal instruction to bank for credit inward remittance.
• To send docket details to overseas buyer
• Liaison with bank pertaining Exports bill closing and uploading E-BRC
• Co-ordination with CHA for application duty draw back.

Domestics Logistics: -

• Handle SCM - Starting from inward of products in the warehouse to delivery to customers, should have both Warehouse & Logistics
• Processing of Purchase Orders (Domestic)
• Coordination with for daily stock details to sales person & import, purchase department & Management.
• Inward details intimation sends to Warehouse
• Keeping Co-ordination with import department & Warehouse for incoming materials, quantity, Quality, space Requirement & allocation of warehouse.
• Co-ordination with sales co-ordinator for Processing Customers Orders & Issuance of Sales Orders.
• Keep track of open orders and share details with Sales team daily basis
• Sending dispatch schedule & instruction to Warehouse on daily basis
• Execution of orders as per schedule - Co-ordination with pickup Transporter / Warehouse Team including preparation of relevant documentation.
• Ensure follow FIFO system.
• Coordination with sales person & customers for daily dispatch.
• Preparation & reconciliation of Inventory Report on Daily basis
• Co-ordinate with Vendors/service providers to get cost effective quotes for services (Vendors development ability).
• Take follow up with Warehouse & Transporter for Timely & proper dispatch.
• Taking periodical physical inventory stock & reporting if any damage/ shortage etc. to Managements.
• Scrutiny of Invoices received from Transporters & Warehouse for storage, handling and freights w.r.t agreed rates, actual uses of services
• To Check in Warehouse of Proper maintenance of warehouse like forklift, weighing scale, wires, light, firefighting equipment, metal crates cleanliness etc.
• Co-ordination with internal departments for updates on pending orders & vendor’s invoices.
• Co-ordination with finance team for vendor’s payment & discrepancies in vendor’s invoices.
• Checking & Recording transactions of Purchases (Import purchase, local purchase, licenses purchase) of material & various Import licenses.
• Checking & Recording transactions of Sales (Commercial sales, High sales, Export sales, E-waybill).
• Co-ordinate with supplier and warehouse for local purchase e.g. documents & material arrival status
• Information gives to management about every import & local material for packing, marking and colour.
• Coordination with transporter for freight negotiation and timely dispatch
• Checking of recording of rejection material
• Interacting with warehouse store keeper, transporters for inward & outward materials
• MIS Reports – Stock, Dispatches, Handling.
• Checking record of incoming materials.
• Shipments to ensure smooth and timely cargo delivery.
• Checking of Performa invoice for Letter of Credit.
• To check Letter of Credit Documentation prepared by juniors.
• To monitor Negotiation of documents under of Letter of credit
• Prepare and submit statistical reports to the management
• Prepare other financial management reports