Elizabeth Rajan

Office Management:
Efficiently handling communication channels, including emails and phone calls, ensures a streamlined flow of information and prompt responses. Calendar and appointment management is complemented by diligent meeting attendance, note-taking, and timely follow-up on actionable items. This role involves in-depth research to prepare detailed dockets with profiles and updates for upcoming meetings, enhancing decision-making. A centralized data repository supports quick access and retrieval of essential documents, while reviewing incoming reports and facilitating cross-functional coordination among senior management, department heads, and stakeholders optimize organizational alignment. Vendor management and negotiation are essential to meet cost and time efficiencies, and the development and enforcement of Standard Operating Procedures (SOPs) ensure consistent quality and structure within the Chairman’s Office.

Events and Hospitality:
This role provides end-to-end support for the C-suite at high-level meetings and events such as the World Economic Forum in Davos, the UN Climate Change Conference, and more, managing all aspects from agenda preparation to final follow-ups. In addition, it includes drafting speeches for executives at major conferences, creating detailed travel and event itineraries, and offering on-ground or virtual assistance. Responsibilities also extend to hospitality, ensuring seamless arrangements for corporate guests across various locations, reflecting the organization's high standards of professionalism and care.

Media and Branding:
Leading creative content projects, including brochures, presentations, websites, branding videos, and photoshoots, this role demands a strategic approach to brand representation. By redesigning and maintaining the company website in alignment with the mission statement, and enforcing uniform formats for corporate communications, it ensures brand consistency. Coordinating with vendors and managing timelines are integral to delivering high-quality results that enhance the company’s image.

Travel Management:
Handling comprehensive travel logistics, this role oversees ticket reservations, accommodations, and transportation for both domestic and international travel. It also involves coordination with embassies and agencies to facilitate visa processes and manage foreign exchange needs, ensuring seamless travel support for the company’s executives on international assignments.

• Counseling, delivering presentations and marketing.
• Resolving queries and feedback implementation to enhance service quality.
• Routine office correspondence and managing finance.
• Collaborating with hospitality and travel companies’ HR team to meet their workforce requirements.
• Organizing and facilitating campus interviews for aspirants.

• Handling import-export documents, DEPBs, DFRCs, and routine office correspondence
• Liaising with banks to facilitate smooth transactions
• Growing business by maintaining solid relationships with buyers.