Esther Rupavathie

HR Strategic Management

• Collaborating with business leaders to identify business Goals and HR priorities and developing strategies to address them.

HR Policy and Process Establishment in compliance with labor regulations

• Developed end-to-end HR policies and processes ensuring compliance with legal requirements and organizational objectives.
• Conducted policy audits and reviews, ensuring policies are up to date and in compliance with labor regulations.

Recruitment and Talent Management

• Strategic workforce planning to ensure the company’s workforce has the right size, shape, cost, and agility for the future.
• Worked alongside recruitment team hiring and onboarded 245 plus IT and non-IT Candidates in a year for product development, content development and Tech development.

Employee Engagement

• Prepared Employee Engagement Calendars for the year and organized activities including Employee Engagement Surveys, Rewards and Recognition, Team Building Activities, Fun Fridays, Festival and Birthday Celebrations Cultural Events, etc improving overall employee experience and satisfaction.

Employee Relations and Grievance Management

• Conducted one-on-one feedback sessions with employees, addressing concerns, conflict resolution and
• Initiated and analyzed employee satisfaction surveys and implemented the changes necessary leading to an increase in overall employee satisfaction.

Performance Management:

• Designed and implemented performance management systems, including goal setting, performance reviews, and development plans resulting in improvement in employee performance.
• Conducted performance evaluations for 150 employees, providing constructive feedback and coaching to managers to get quantitative feedback.

Rewards and Recognition

• Implemented a recognition and rewards platform including monetary and non-monetary reward onboarding the Rewards vendor, fostering a culture of appreciation and motivation.

Learning and Development:

• Prepared Learning and Development Calendar in coordination with managers identifying the needs of employees, addressing skill gaps, and enhancing employee capabilities.

Employee Welfare and Benefit:

• Developed and executed employee welfare and benefits initiatives like Health Checkups, Meal Pass, Covid Vaccination Drive, Lenskart Eye Test, Cult fitness Membership, Zumba Classes, POSH workshops, resulting in increase in overall employee satisfaction.

Vendor Management:

• Sourced, Negotiated and Onboarded for vendors for Group Medical Insurance, POSH, Learning and Development, Rewards and Recognition, Background Verification, Corporate welcome gifts, Meal Pass, resulting cost savings and improved service quality.

HR Budgeting

• Prepared and managed budgets for HR initiatives, optimizing resource allocation and achieving cost reduction of up to 50%.

Payroll Management

• Coordination with the team in developing and implementing the end-to-end payroll procedures to streamline the compensation structure of the employees.
• Responded to employee inquiries to clarify payroll issues regarding wages, deductions, and taxes and organized a tax orientation session.

HR Analytics and Reporting:

• Conduct HR Analytics with the attrition, attendance, rewards and recognition, travel desk, and medical insurance data to identify trends, patterns, and insights for proactive decision-making.
• Implemented HRIS systems and streamlined HR processes, resulting in data accuracy and efficiency.

HR Communication and Coordination:

• Communication and Coordinated with all the departments to ensure seamless execution of HR initiatives.

1. Strategic Planning and Vision:

• Developed the organization's strategic direction and vision, mission, goals, and objectives in collaboration with other co-founders and stakeholders.

2. Human Resource Management:

Strategic HR Planning and Management:

• Implemented comprehensive human resource management strategies, overseeing all HR functions and ensuring compliance with labor laws and regulations.

Talent Management:

• Spearheaded end-to-end recruitment processes for various positions and departments across India, the middle east, and Africa.
• Led talent assessment providing valuable insights for succession planning and development initiatives.
• Develop and monitor career paths across various functional areas to encourage the development and retention of talent.

Performance Management

• Implemented performance management systems, including goal setting, performance reviews, and career development plans, promoting high-performance culture.

Employee Relations:

• Successfully managed cross-national communications, managed employee relations, including conflict resolution, grievance handling, ensuring fair and consistent practices

Employee Engagement

• Developed and implemented employee engagement initiatives, such as recognition programs and team-building activities, cross - cultural training, Fun, sports and adventure activities to foster a culture of teamwork, motivation, and professional growth resulting in improved morale and increased employee satisfaction.

Legal and Compliance:

• Developed HR Policies and Processes in compliance with country-specific labor regulations and industry standards.
• Established and maintained legal agreements, contracts, and partnerships.

Learning and Development:

• Designed and Implemented over 25 leadership development modules and capacity-building training to equip the team with relevant leadership skills and knowledge, contributing to improved performance and effectiveness in their respective roles.
• Implementing coaching and mentoring programs to support individual employees in their professional growth and development, offering guidance, feedback, and career advice.
• Job Rotation and Cross-Functional Assignments to gain experience and knowledge in different roles and departments, fostering a broader understanding of the organization, and developing versatile skill sets.
• Continuous Learning Initiatives: Promoting a culture of lifelong learning by providing access to resources like books, articles, workshops, or conferences, encouraging employees to stay updated with industry trends and acquire new skills.

3. Global Mobility Management

• Developed and executed global mobility programs, ensuring smooth relocation and assignment management for teams across international locations.
• Implemented policies and procedures to comply with immigration, tax, and labor regulations, mitigating legal and compliance risks.
• Collaborated with cross-functional teams to develop relocation packages and expatriate benefits, balancing employee needs with cost-effectiveness.
• Managed vendor relationships, including relocation services, immigration consultants, and tax advisors, ensuring seamless coordination and service delivery.
• Led cultural training and orientation programs for the teams on assignment, facilitating successful integration into new host countries and promoting cultural awareness.
• Provided strategic guidance and support to the teams on global mobility trends, talent retention, and succession planning for international assignments.
• Conducted data analysis and reporting to track assignment success, cost-effectiveness, and teams satisfaction.

4. Project Management

• Led cross-functional teams in the successful planning, execution, and delivery of all the project (Global Mobility Projects, Learning and Development Projects, Content Development Projects, Cycling Expedition Projects, Coaching, and Mentoring Projects and other one-time projects)
• Developed comprehensive project plans, timelines, and budgets, consistently meeting or exceeding project milestones and financial targets.
• Oversaw resource allocation, including personnel, equipment, and budgetary resources, optimizing efficiency and cost-effectiveness.

5. Operations and Management:

• Oversaw end-to-end operations, ensuring efficiency, productivity, and quality standards are met across all departments.
• Led cross-functional teams to achieve operational goals and improve interdepartmental collaboration and communication.

6. Business Development, Fundraising, Partnership, and Networking

• Identified and pursued opportunities for business growth, expansion, and partnerships.
• Developed and implemented fundraising strategies to secure funding from investors, donors, or grants.
• Built and maintained relationships with key stakeholders, including investors, donors, and strategic partners.

7. Financial Management:

• Developed and managed the organization's budget, ensuring financial sustainability.
• Monitored financial performance, analysed financial statements, and made strategic financial decisions.

8. Content Development:

• Values education curriculum content development focused on experiential and dynamic learning techniques for institutions, camps, and retreats delivering impactful learning experiences for participants.

9. Consulting Services:

• Provided consulting services to Global clients and partners in the areas of leadership development, content development, life skills, and capacity building.

10. Innovation and Culture:

• Fostered a culture of innovation and continuous improvement within the organization, identifying innovative solutions to address challenges or gaps in the market.

Achievements:

• GOCYCLE EXPEDITION: Organized and led the cycling expedition for 5 consecutive years, covering 13,000 KM in 64 days to create awareness about child trafficking and child protection across India.
• SPEAKING TOUR - On a speaking tour in New Zealand to raise sponsors for educating 209 children across the world.

Additional Certificates Courses Done:

1. ALICT – African Leadership Institute for Community Transformation, South Africa
A Transformational Leadership Training including organizational Development, community development, and leadership development strategies with participants from 30 Different Countries using experiential learning.

2. ASLS – Asian Sports Leadership School, Chennai
A leadership training Course with participants from countries across Asia using Sports and Experiential learning.

3. eLearning Certificate
Online training on advanced online tools for making Online training and meeting effective

Managing the Global Assignment Services for Siemens Employees on Global Assignment

Job Roles and Responsibilities:

Assignment Management:
Managing all transaction deliverables in scope for the employees on Global assignees

Compensation and Payroll Management:
• Generating the assignee compensation package (cost estimate, balance sheet, assignment letter)
• Payroll switch coordination and assignment benefit instruction (move from home to host, implement split payroll)

Vendor Management:
Initiation and coordination of compliance services (tax, ISS, immigration) - Initiation and coordination of moving and relocation services (shipping, property home search, cultural and language training, etc)

Expense Management:
Managed all the expensive services of the Assignees related to their assignment.

Project Management:
Managing One-time projects related to Global Assignment Services and Compensation Benefits

Achievements at Siemens:
• Our team received the trophy for the Best Performing Team award
• Have received appreciation from the Process manager, Country teams, Regional Contacts, Client contacts, payroll contacts, and assignees for outstanding job performance and excellent communication, and staying on top of the process.

Job Roles and Responsibilities:

Taking care of the Global Assignment Services and Compensation Analysis Team

Client Account Management and Compensation Analysis
• Coordinating & managing assignment services end to end process for major global clients with 800+ expatriates in 63 countries as a reviewer

Review of all Client Deliverables
• Conduct final review and reconciliation of client deliverables before issuing to the engagement team (Balance Sheets, Compensation Statements, Payroll, Compensation Benefit Spreadsheet, Currency Exchange, One time Projects)

Vendor Management
• Management and Coordination with multiple third-party vendors on all aspects of International and Domestic relocation services, medical/health services, immigration, tax, and social security services.

Invoice Audit
• Auditing the vendor invoices and funding requests related to Assignment Services and delivering the payment details to the client and Co-ordinating with the vendors to get the accurate invoice details

Communication and Co-ordination
• Communications and Coordinationʼs with multiple country teams, Clients, Engagement Teams, and Team Members

Team Management
• Delegation of Work, Resolving queries, Team Development Activities, Creating strong backups within the team to manage work

Reporting
• Preparation of Tax report, Compensation Report, Invoice Report, Expense Report, Quality Report, Assignment Status Report

Training
• Training the team on Process, Tools, Quality, Excel, and Soft Skill Training

Process Documentation
• Preparing process map and process documents and modifying the existing process documents if there are any changes to the process, Presentation of the process map to the leadership, ensuring adherence to respective standard processes, and proactively addressing process adherence issues to the decision maker

Driving Operational Excellence
• Driven Operational Excellence by Reinforcing global and standardized policies, processes, and technology for service delivery to increase operational effectiveness and efficiency

Achievements in Ernst and Young:

Awards Received
1. Best Practices” Award :
• The turbo idea on "gt&E standardization" was selected as "Best Practices" and it was being implemented in other streamlines I was awarded in the Prime awards - R&R ceremony on Sep 2012
2. Turbo Idea Award:
• Have given 2 Turbo ideas that have been approved and implemented
a. Gt&E standardization - Saved time and made the process efficient
b. electronic reviews - Environmental Impact as it reduced paper usage
3. Extra Mailer Awards:
• Have received extra Miller awards for flexibility, good quality, and performance

Appreciations:
• Have received appreciation Emails from the Process manager, country teams, regional contacts, Client contacts, payroll contacts, and assignees acknowledging the Excellent Email Communication and staying on top of the process

White Belt Certification and trained in Six Sigma
• This training was focused on helping me in improving the quality of the process

Process Improvement Suggestions:
• Have identified process improvements for all the clients and processes that I have worked on and have communicated with the supervisor and the engagement team and have received approval and appreciation for many new ideas and it was successfully implemented to increase the efficiency of work, reduce the time taken and improve the quality

Learning and Development Programme (L&D)
• Have completed L&D sessions on Communication and Influence, Relationship Management, Time Management, Assertiveness, Networking smart, FOCUS, Zest, PLUS, Creativity, and Lateral thinking which has helped in developing my personality.

Employee Engagement
• Have organized a Christmas program for all the Employees.
• Organizing soft skills competitions for the team: To occupy the team when there is less volume of work and to build on their soft skills

• Global School for Continuing Education It is an online professional course. Completed Term 1& Term 2 and passed with Distinction. Term 3 is in progress