FAROOQ AHMAD
Senior Document Controller
Mumbai
Summary
Accomplished Consultant with a proven track record of success including extensive hands-on experience providing leadership and facilitating transformation for continuous improvement within Information Management and Document Control environments. Driven leader with strong organizational and prioritization abilities. Have successfully managed multiple complex interfaces, working directly with clients to develop solutions for business opportunities from the initial stages of definition through solution implementation and management. Creative and energetic resource who excels in developing and maintaining effective communication with business units to identify ongoing and changing needs.
Overview
16
16
years of professional experience
34
34
Certifications
1
1
Language
Work History
Information Management Coordinator
NEOM DSV
12.2024 - 11.2025
- Led the enterprise Data & Information Management function, governing engineering data within a deep engineering data platform to ensure security, regulatory compliance, and data integrity - all foundational for future Digital Twin Delivery of NEOM power assets.
- Mentored a team of 4 Project Document Controllers, driving operational excellence and achieving zero non-conformances across three consecutive audit cycles through rigorous quality assurance and ISO 9001/19650 compliance protocols.
- Managed and configure EDMS/PMIS (Aconex, SharePoint) to control document lifecycles and deliver audit-ready Engineering Data Handover packages. Ensure final data deliverables align with CFIHOS standards (Capital Facilities Information Handover Specification) and internal handover specs (HOS), guaranteeing a seamless transition of asset information to operations.
- Facilitated requirement-gathering workshops and author BRDs/functional designs, translating business needs into scalable PMIS solutions aligned with PMP.
- Planned and led UAT (test scripts, defect management) and secure SME/client sign-offs to validate functionality and readiness for go-live.
- Drove user adoption through role-based training, comprehensive user guides, workshops, and ongoing workflow configuration support.
- Managed change control, revision tracking, and compliance monitoring across multi-disciplinary project teams, contractors, and consultants.
- Partnered with IT to integrate the Aconex platform with internal systems, reducing manual data entry errors by 40% and enabling real-time cross-platform analytics via a centralized KPI dashboard.
- Championed continuous improvement by redesigning metadata templates and automating workflows, cutting document turnaround time by 30%. Structure project data for seamless ingestion into digital asset models supporting digital twin development.
Senior Document Control Specialist
Kent PLC Engineering India Pvt. Ltd
07.2021 - 12.2024
- Established centralized EDMS hub (Aconex/PDMIS) governing engineering drawings, specifications, and vendor data across 5+ project teams. Streamlined approvals by 30% and ensured data traceability using advanced systems principles (AVEVA, SmartPlant SPI) for multi-discipline collaboration.
- Championed CFIHOS-aligned digital handovers by standardizing metadata and deliverable formats, eliminating post-project data rework and ensuring seamless transition of engineering information to client maintenance systems and future digital twin development.
- Partnered with IT to integrate document control platforms (SharePoint, PMWeb, Wrench) with project databases, automating data capture and reducing manual entry by 50%. Increased processing efficiency by 35% while enabling real-time reporting and digital asset modeling capabilities.
- Enforced rigorous document control protocols aligned with regulatory and client requirements, achieving zero audit non-conformances and 30% improvement in client satisfaction. Initiated company-wide standards and trained 50+ employees, embedding quality-driven data governance culture.
- Drove digital transformation using Bluebeam for paperless reviews and advanced engineering data integration, improving version control and remote collaboration. Reduced document revision cycles by 20% and accelerated decision-making across departments.
- Coordinated with project managers, engineering leads, and stakeholders to deliver accurate milestone documentation for major capital projects, directly supporting on-time, on-budget project delivery and maintaining 100% compliance with client documentation requirements.
Senior Document Controller
SNC LAVALIN Engineering India Pvt. Ltd
11.2018 - 07.2021
- Spearheaded the creation of a centralized documentation hub using an EDMS (Oracle Aconex and PDMC) as a single source of truth for engineering documentation.
- Unified 5+ project teams on one platform, ensuring data traceability and accelerating document approval cycles by 30%, while enhancing cross-disciplinary collaboration.
- Standardized and enforced document control protocols in line with regulatory and client requirements to drive compliance. Achieved zero audit non-conformances and boosted client satisfaction ratings by 30% through rigorous quality checks. Initiated company-wide training for 20+ employees on document control best practices, embedding a culture of quality, compliance, and information management excellence.
- Managed documentation for large-scale oil & gas projects (e.g. ExxonMobil Kearl Oil Sands - MSF South/LP4B, Imperial Oil ITA Phases 1-2). Ensured timely distribution and strict version control of thousands of technical drawings, specifications, and vendor submittals, collaborating with project managers and discipline leads to meet all project milestones from Pre-FEED through Detailed Engineering.
Document Control Specialist
CH2M Hill International BV - Jacobs
08.2012 - 10.2018
- Transformed a traditional document control setup by deploying automated data capture technology to a modern engineering information platform. This initiative automated the import of digitized documents into the DMS, increasing processing efficiency by 35% and cutting data entry time by 50%. Such digitalization laid the groundwork for a deeper data warehouse of project information, enabling faster retrieval and analytics.
- Oversaw governance and compliance for a multi-billion-dollar program, ensuring all documentation met external standards (e.g., ISO 9001) and client requirements. Introduced audit checks and real-time revision tracking to maintain an authoritative data record. These efforts ensured that current revisions were 100% available on time and that the project’s data would be reliable for any future Digital Twin or facilities management application.
- Proactively trained 50+ users on the document management system (e.g., MasterControl), emphasizing best practices in metadata usage and version control. This upskilling improved user adherence to data standards and significantly reduced document retrieval queries from stakeholders.
- Served as central point of contact between project managers, engineers, contractors, and consultants for priority document releases. Streamlined communication using common data environment approach, expediting critical submittals and RFIs by 20% and directly supporting project schedule adherence.
- Processed and supervised all incoming/outgoing documentation (correspondences, submittals, transmittals, specifications, drawings) while identifying and classifying electronic content by security level and function. Conducted satellite DMR location audits and implemented corrective actions for document control, training, and compliance standards.
Project Document Controller
Al Shaheen LLC
11.2010 - 11.2011
- Introduced a structured technical documentation repository for the project, moving coordination data (staff schedules, compliance records, engineering deliverables) into a central platform. This early adoption of a unified data approach improved team access to information and set the stage for consistent engineering data management practices.
- Developed weekly and monthly outstanding/overdue reports for Project Leads using consolidated data. By analyzing trends in document turnaround and compliance, provided actionable insights that helped preempt potential delays. These data-driven reports functioned as a proto-dashboard (or mini data warehouse), enhancing decision-making for project leadership.
- Collaborated with Quality Assurance teams to ensure all documentation met compliance requirements. Implemented tracking logs for deliverables and compliance items, resulting in timely issue resolution and zero major compliance lapses. This ensured that when the project closed, all information was well-organized for a smooth handover to the client’s archives.
- Contributed to building a repository of consulting processes and a knowledge bank for the company. By capturing lessons learned and standardized procedures, supported the company’s drive towards institutionalizing knowledge - an early step toward the kind of knowledge-centric culture needed for effective digital platforms.
Junior Document Controller (Intern)
Worley Parsons Resources & Energy
04.2010 - 10.2010
- Assisted in the documentation needs of a large power & water plant project from pre-FEED to EPCM phases, gaining hands-on exposure to engineering data ecosystems. Supported senior engineers in maintaining project documents in a common data environment, ensuring data consistency across stages - an experience that introduced best practices later seen in platforms like AVEVA.
- Diligently updated drawings and technical documents under mentorship, verifying that information remained consistent between design iterations. This attention to detail helped maintain a reliable data trail (critical for any future digital modeling of the plant) and taught the importance of strong data governance even at early design stages.
- Coordinated with various departments (engineering, QA/QC, planning) to fulfill documentation requests and updates. By acting as a central touchpoint for information flow, helped reinforce a culture of data sharing and transparency on the project.
Education
Bachelor of Science -
Chhatrapati Shahu Ji Maharaj University
Kanpur, IndiaSkills
- Information Management: Data Control, Technical Documentation, Information Management, Database, Access control
- Document Control: Project Documentation, Business Systems, Metadata, Workflows, Handover
Certification
ISO 9001:2015 Lead Auditor (CPD)
Long-term Professional Development (In Pursuit)
Masters in Artificial Intelligence and Blockchain
Timeline
Information Management Coordinator
NEOM DSV
12.2024 - 11.2025
Senior Document Control Specialist
Kent PLC Engineering India Pvt. Ltd
07.2021 - 12.2024
Senior Document Controller
SNC LAVALIN Engineering India Pvt. Ltd
11.2018 - 07.2021
Document Control Specialist
CH2M Hill International BV - Jacobs
08.2012 - 10.2018
Project Document Controller
Al Shaheen LLC
11.2010 - 11.2011
Junior Document Controller (Intern)
Worley Parsons Resources & Energy
04.2010 - 10.2010
Bachelor of Science -
Chhatrapati Shahu Ji Maharaj University