GANESH S R

· Supervise the timely and accurate entry and processing of invoices.

· Ensure invoices are matched to purchase orders and receipts (3-way matching & 2-way matching).

· Review and authorize payment runs (weekly/monthly).

· Ensure proper documentation and approvals are in place before releasing payments.

· Oversee vendor account reconciliations.

· Resolve discrepancies between invoices and purchase orders or receipts.

· Assist with accruals, AP aging reports, and reconciliation of AP sub-ledger to the general ledger.

· Support the GL team with month-end and year-end close activities.

· Supervise AP staff, assign tasks, monitor performance, and provide guidance or training.

· Monitor workflow and ensure SLAs and KPIs are met.

· Help optimize team productivity and manage workloads during peak times.

· Support internal and external audit requirements with necessary documentation.

· Assist in developing and enforcing AP policies and SOP’s

· Ensure compliance with SOX (if applicable), tax regulations and company policy.

· Generate and review aging reports, payment forecasts, exception reports, etc.

· Analyze vendor data to identify cost-saving opportunities or payment term improvements.

· Maintain good relationships with vendors by ensuring timely payments and resolving issues professionally.

· Coordinate with procurement, receiving, treasury, and other departments to resolve discrepancies or process improvements.

· Recommend and implement automation or system improvements (e.g., ERP upgrades, RPA, OCR technology).

· Proficiency with ERP systems (SAP, Oracle, etc.).

· Good Excel and analytical skills.

Procurement - (2015 to 2017)

· Review and process purchase requisitions (PRs) from internal departments.

· Convert PRs into purchase orders (POs) accurately and in a timely manner using ERP systems (e.g., SAP, Oracle).

· Ensure completeness of documentation and proper approval workflows before order placement.

· Maintain updated vendor contact details and product/service catalogs.

· Track supplier performance and escalate issues when necessary.

· Support procurement team leads and managers in larger strategic sourcing or contract negotiation projects.

Accounts Payable

Team Lead - (2017 to 2021)

· Supervise and coordinate daily activities of the accounts payable team.

· Allocate tasks, monitor workloads, and ensure timely processing of invoices and payments.

· Provide training, support, and performance feedback to team members.

· Handle team queries and escalate complex issues to the AP Manager or Finance Controller.

· Ensure 2-way and 3-way matching (Invoice, PO, GRN) is followed correctly.

· Maintain strong relationships with key vendors and resolve payment-related disputes.

· Review and analyze AP aging reports and GR/IR reports regularly.

· Monitor and clear open items to support timely month-end close.

· Assist in preparing monthly accruals and financial reports for management.

• Company Overview: Business Process Outsourcing company.
• Processing of Invoices – 3 way/2 way/Non-PO.
• Received and validated supplier invoices against POs and delivery receipts.
• Resolved discrepancies before invoice processing.
• Audited processed invoices and corrected any errors.
• Ensured that the Service Level Agreement – SLA was met and that all requests were completed within the specified timeframe.
• Provided insight on areas for process improvement.
• Generated periodical reports from Oracle and sent to clients.
• Business Process Outsourcing company.

• Company Overview: Business services and solutions provider.
• Maintenance of Accounts in Tally Accounting Software.
• Verification and Accounting of all invoices/bills received from Vendors, Service Providers, Agencies, etc., on a fortnightly basis.
• Preparation of Bank Reconciliation Statement on fortnightly and also monthly basis.
• Payroll calculations.
• Accounting of journal entries for all the expenses, purchase of assets, Monthly Payments.
• Business services and solutions provider.