Gangadhara Swamy G

Managing a team of 18, overseeing complete Warehouse Operations, Logistic Planning & Procurement of Perishable & Non-Perishable Items.

Transformed decentralized warehouse operations to standard operating procedure (SOP) management, by defining independent decision-making warehouse with clearly documented procedures to handle smooth warehouse, logistic & purchase activities.

Credited with complete logistic changeover from company owned vehicle fleet to 3 pl management. Interim assisted with time bound deliveries, controlling unwarranted vehicle expenses & further achieving cost saving of 9%.

End-to-end logistical planning to achieve cost efficiency and service excellence, ensuring food supplies are made available in respective stores before customers step in with timebound supplies & with good fill rates.

Established transport management system (3pl) with geo tracker to consistently achieve 99.6% on-time in full delivery and reducing complaints, further Optimizing route planning and reducing freight cost.

Alternate Supplier Development & New product development to meet company goals & objective, to boost revenue, to enhance customer experience & reducing control on single supplier dependent items. Food, Packaging & Products of high value i.e. Category ‘A' products being primary focus.

Focused on demand-based supply planning for both business units to align purchases with available funds and meet operational requirements for direct and indirect supplies

Implement inventory control measures to prevent stockouts and overstocking. Reduce inventory holding costs while ensuring product availability and ensuring good fill rates > 98%.

Implemented SOPs and training modules as desired for continuous talent development, leading to 99.5% on-time in full (OTIF) performance.

WIP- SRM module for procurement, enhancing vendor relations and streamlining risk assessments, communications, and compliance management.

Planning & aligning supplies monthly by introducing new products basis seasonal demands thus achieving greater sales target.

Sourcing, Planning, Aligning & Introduction of revenue generating products like CPG, Coffee Beans & Packaged food items.

Current Key responsibility include Developing & On-Boarding experienced and proven Suppliers for JFL Multi Franchised International Brands viz. Dominos, Dunkin, Popeye's & Hongs Kitchen for both Capex & Service categories. New product development to stay ahead amongst competitors, New vendor development in order to be prepared for upcoming New store opening, Reimaging & Relocation targets, Executing Rate Contract & Vendor Contract, Proof of Concepts, Share of Business allotment, Supplier assessment & performance evaluation and lastly diligently working towards optimizing cost and Driving New Initiatives to be competitive in the Industry

Accountabilities / Tasks Include:

New Supplier Developments for Capex & Service categories for Project scope of work

Executing Proofs of Concepts in order to maintain the right balance of Suppliers, Optimizing Cost & Products for time bound new launches, for Capex & Service categories

Allocating Share of Business (SOB) for both Capex & Services in orders to maintain the right supplier resources for Quarterly New Store Opening, Relocation & Re-imaging requirements.

Monitor supplier performance and conduct quarterly assessment to ensure right quality, reliable & time bound supplies

Lead and manage global projects related to sourcing and procurement, coordinating with local and regional sources to ensure continuous supply alignment with global strategies/requirement

Collaborate with category leads to set and achieve savings targets in accordance with JFL cost savings objective

Identify & Mitigate potential risk related to supplier performance and Contract execution, ensuring continuous alignment with JFL policies and compliance requirement

Develop multi product sourcing strategies by identifying and understanding preferred product to meet long terms needs for specific products

Innovative and keen in identifying, developing and maintaining direct vendor relationship in higher quality and lower cost areas for long term sourcing

New Initiatives & Development in order to maintain the cutting edge among competitors

Identify, evaluate and negotiate with suppliers to secure advantage terms

Build and maintain strong relationship with key suppliers and vendors

Monitor and report on KPI related to Cost savings, new supplier developments, New Product Development and Supplier performance

Forecasting market trends and anticipate changes to ensure a continuous supply of required capex items

Formulate long-term procurement plans to support Business expansion and innovation

Identify opportunities for cost savings and implement initiatives to achieve financial goals.

Conduct market research and analysis to benchmark pricing and procurement process

Actively involved in participating & conducting training on Process, Updates and Compliance for both supply and service category

Have demonstrated ability to handle complex issues, manage escalations and influence stakeholders effectively

High level of accuracy and attention to detail in managing Procurement process, Supplier relations & Contract management.

Strong team player with a proven ability to work collaboratively across diverse teams and functions

Alignment with sourcing strategy with merchants/suppliers on annual operating plans, providing quality insights to guide and drive replenishments

Influence decision around Vendor selection, Contract Process for both Product and Service acquisition

Key responsibilities comprised of aligning Direct and In-Direct material supplies across six different cities, with an annual Purchase value of 125 Cr. Major task being Direct Purchase which needed a rigorous planning against multi categorical monthly planning for wide range of In-Direct supplies.

Accountabilities / Tasks Include:

Successfully handled Procurement activities of Direct & In-Direct material purchase with an Annual purchase value of 125 Cr.

Procurement plans to wide range of categorical purchase items like Fresh food, Fresh Produce, Dairy, CPG, Consumables, Raw Materials, Private label, Stationary , Human Resource, IT, House Keeping, CCGC etc.

Responsible for Targets, Revenues and P&L for Pan India, for both BU's i.e. Retail & Corporate sales

Review, analyze & interpret data related to purchasing & drive domestic KPI improvement

New Product Development & launch by formulating product plans and inter department coordination for successful launch

Demand Planning, Inventory Control Management & VMI

Forecast market trends & anticipate changes to ensure a continuous supply of materials to support Business expansion & innovation

Review purchase request and perform necessary steps to complete Purchase requisition to Purchase Orders cycle with the agreed TAT.

Identify, Evaluate & Negotiate with suppliers to secure advantage terms

Managing supplier relations

Steering crucial Proof of concepts till conclude

Supplier performance evaluation and conduct regular assessment to ensure Quality & Reliability in supplies

Identify opportunities for cost savings & implement initiatives to achieve financial goals

Estimated Cost Savings of 28 Cr. in 6 Year leadership

Planning & forecasting the Monthly National Budget based on monthly sales & seasonal requirements

Contracts & Negotiations, Quarterly Rate & Vendor Contract executions in order to exploit cost advantages & to avoid any supply challenges

Conduct market research & analysis to benchmark Pricing & Procurement process.

Oversee financial planning related to procurement to align with company cash flow & budgetary goals.

Due Diligence – External Stakeholder Management, Documentation and timely diligent closures. Handled A, B & C series.

Implement Quality assurance protocols to ensure consistency and reliability of sourced material

Oversee inventory levels & ensure optimal stock management to avoid shortages or over stock situations.

Facilitate communications and collaboration between teams to support efficient operations

Team handing, setting performance goals, fostering culture for continuous improvement & professional growth. Promote collaborative & motivated work environment to achieve company objective.

Address & resolve escalation from senior stakeholders effectively, ensuring timely & tactful resolution of issues.

Demonstrated high level of accuracy and attention in managing Procurement process & Contracts

Worked relentlessly in setting up an Inventory dashboard to understand Inventory Health such as Safety Stocks, Re-Order Point, Inventory Turn around, Days of Inventory & Fill Rates

Reduction of Average Stock out Items, by offering a Good Fill rate for Pan India sales, maintaining fill rate avg. to 96%. Maintaining Days of Inventory from 57 Days to 34 Days intern optimizing the working capital

Effectively Lead RTV/Repacking with Suppliers with minimum timelines, which assisted in loss of expiry and cost to the company during Covid turbulent time

Core Term member in decision-making.

Part of super excited team who lead in launching 500 + Coffee Day Xpress take away stores across India. Handled In-Direct purchase involving categories such as Capex, House Keeping, Human Resource, CCGC, Equipment's, Furniture, Branding and other NSO Requirements.

Accountabilities / Tasks Include:

Planning & forecasting the monthly national budget based on monthly sales & season requirement

Procuring Capital Items Viz. Furniture's, Machineries, and Fixtures & Other Items in order to support upcoming stores, PAN India.

Regular Co-ordination with supporting functions in New Product Development to maintain cutting edge from the competitors.

Effective coordination on Import Purchase i.e. based requirement; proceeding by analyzing the required product with local/domestic supplier, sourcing oversea manufacturer, formulating pricing strategies and interaction with shippers to ensure product reaches Ex-WH with proper document & clearance from customs.

Successful in developing new vendors in order to be prepared for any shortfall arise due to factors like Time Constraints, Issues relating to payments, Exasperation suppliers and unexpected outcomes.

Bridgehead between Audit & Finance, taking care of entire Purchase to Payment Cycle.

Coordination with Audit involving; Cost Verification, Invoice Clearance, Taxation, Contract Renew & PO Release (L1)

Coordination with Finance involving; Invoice Clearance, Advances/petty Cash requests, Debit Notes, Vendor Reconciliations & Tax clarity.

Imposing a clear process on SCM day to day activities, such as

o Maintaining receipt of goods

o Verification and Certification of invoices

o Stock Validation-weekly, monthly, quarterly & yearly

o SKU Monitoring (to check on expiry nearing products)

o Material forecast

Monthly report to the management on Total Budget and Expenses Incurred, Approval request on additional expense incurred and Closing Stock.

Significant record Maintenance and Master Data key records (i.e. Pricing, Tax, Supplier Details & Terms & condition updates in SAP)

Understanding Projects Scope, goals and deliverables that support Business Goals with frequent meetings with Senior Management & Stake Holders.

Detailed Comparative study, Viz. both Commercial & Technical aspects on the required product involving supporting functions.

Ensuring Vendor reconciliation for better Business transparency.

Interfacing between Business team to understand the business requirement and developing the supply process

Capital equipment tracking for better accountability.

Highlights:

Successfully drove the decentralized procurement process to ensure timely availability of stocks at stores.

Ensuring timely stock transfer to avoid stockpile up in WH.

Key vendors handled (Philips, Honeywell, Bajaj, Osram, Usha, Ambience Industries etc.).

Dexterously coordinated with Logistics team on timely material dispatch.

Have a better Clarity on Marketing Scopes & Strategy.

Project executions & site handling

Able to recognize Operational strategies and know about in driving sales.

Wide range of materials procured be it Capital Items or Branding Elements, immense knowledge acquired in the field of Marketing, Projects, F&B and Operations.

Vendor Empanelment Gap Analysis & Process Improvisation.

Efficient in Allocating Fund & work force.

Liquidating of non-moving/slow moving materials