Gaurav Kumar
New Delhi
Summary
Payroll Specialist with over 5.7 years of experience in managing payroll processing for EMEA regions, overseeing large-scale payroll operations for more than 10,000 employees. Proficient in utilizing SAP, Bright Pay, Sage, Quickbook, HRMS, Celergo (ADP portal), Workday, SuccessFactors and other payroll software for comprehensive end-to-end payroll processing, compliance, and employee data management. Demonstrated expertise in ensuring accuracy in payroll disbursements, tax compliance, and reporting while optimizing workflows to enhance operational efficiency. Committed to adhering to GDPR guidelines to protect employee information and ensure data privacy. Recognized for strong analytical abilities, meticulous attention to detail, and extensive knowledge of regional labor laws and regulations.
Overview
6
6
years of professional experience
Work History
Senior Payroll Specialist – UK, Irland, Guernsey, Isle of Man
Mercer Pvt Ltd
01.2024 - Current
- Administered end-to-end payroll for over 10,000+ employees across multiple sites using SAP, Workday, ServiceNow, and ADP Celergo, ensuring seamless payroll operations and data integrity.
- Ensured compliance with UK payroll legislation, including PAYE (Pay As You Earn), National Insurance (NI), and Real Time Information (RTI) submissions, while also adhering to Irish payroll regulations such as PRSI (Pay Related Social Insurance) and relevant legislation for Guernsey and the Isle of Man.
- Processed statutory payments, including Statutory Maternity Pay (SMP), Statutory Sick Pay (SSP), Statutory Paternity Pay (SPP), and Shared Parental Leave (SPL), ensuring timely and accurate disbursements.
- Managed employee queries daily via ServiceNow, providing prompt resolutions and maintaining high levels of employee satisfaction.
- Handled complex monthly payroll inputs, including IPS (Income Protection Scheme), KIT (Keeping in Touch) days, jury service payments, stock options, stock units, termination payments (redundancy payments, PILON), stock withholding, new hire processing, pension enrollment, company car benefits, mobile benefits-in-kind (BIK), cash advances, court orders, recurring payments, One time payment and tax code adjustments.
- Executed pre-final payroll checks to ensure accuracy before processing, and managed BACS (Bankers’ Automated Clearing Services) processing for timely salary disbursements.
- Led payroll audits to ensure accurate reporting to HMRC and Revenue, identifying and rectifying discrepancies to maintain compliance and integrity in payroll reporting.
- Partnered with HR, ADP, and Finance departments to improve payroll processes, implementing best practices and enhancing operational efficiency.
- Provided support and training to junior payroll team members, fostering a collaborative environment and ensuring knowledge transfer within the team.
- Managed year-end payroll activities, including issuing P60 forms in the UK, and submitting the Annual Return of Income (ARI) through the Revenue Online Service (ROS) for Ireland, while ensuring compliance with local regulations in Guernsey and the Isle of Man.
- Executed ad-hoc payments and managed MPay raises, ensuring all payroll adjustments were accurately reflected in the payroll system.
HR Specialist – UK, Germany, and Spain
Ericsson India Global Services Private Limited
10.2022 - 01.2024
- Managed and supported payroll processing for 12000+ employees in the UK, Germany, Belgium, Portugal and Spain, ensuring compliance with local labor laws and tax regulations in each jurisdiction.
- Managed payroll data, time-tracking, and benefits, utilizing advanced payroll systems such as SuccessFactors, HRMS, PAISY, and SAP to ensure precise calculation of gross and net salaries, including deductions for statutory payments and employee benefits.
- In the UK, administered payroll in accordance with PAYE (Pay As You Earn) regulations, ensuring accurate deductions and timely submissions of Real Time Information (RTI) to HM Revenue and Customs (HMRC). And, process tax payment and Pension payment in the following tax month. Issue P45 for terminating employee and assist them on tax calculations if they have any.
- Processed payroll in Germany, ensuring compliance with Einkommensteuer (income tax) regulations, and managed the submission of Lohnsteueranmeldung (monthly wage tax returns) to the Finanzamt (local tax office), while accurately calculating social security contributions. Here, we use Paisy (ADP) tool to processing Germany payroll.
- Handled payroll processing in Spain, ensuring adherence to IRPF (Impuesto sobre la Renta de las Personas Físicas) regulations, and managed the submission of Modelo 111 (quarterly income tax return) and Modelo 190 (annual summary of income tax) to the Agencia Tributaria (Spanish Tax Agency).
- Collaborated with HR and finance teams to resolve payroll discrepancies, ensuring accurate reporting and compliance with local tax authorities while providing exceptional support to employees across multiple regions.
- Acted as a key point of contact for employee payroll inquiries, providing guidance on tax implications and salary adjustments.
- Conducted payroll reconciliations, audits, and financial reporting, ensuring adherence to local labor laws and organizational policies.
Payroll Administrator – UK
QX Global Group Pvt. Ltd.
07.2021 - 09.2022
- Processed payroll for approximately 200 companies, managing pay slips for over 5,000 employees.
- Oversaw end-to-end payroll activities, ensuring quality and productivity through meticulous analysis and management.
- Handled various payroll frequencies, including weekly, fortnightly, four-weekly, monthly, and quarterly payrolls.
- Set up new companies on payroll software and established pension schemes on the Nest portal as per requirements.
- Processed new joiners by managing tax code forms (P45, P46, P6, P9) to ensure accurate payroll setup.
- Administered various deduction including Child Maintenance, Student Loans, and court orders, within specified time limits.
- Processed Statutory Sick Pay (SSP), Statutory Maternity Pay (SMP), and Statutory Paternity Pay (SPP), filing necessary documentation with HMRC.
- Managed Real Time Information (RTI) submissions, including FPS (Full Payment Submission), EPS (Employer Payment Summary), Additional FPS, NVR (National Insurance Number Verification), and P11D forms.
- Issued P60 forms to employees at the end of the tax year, ensuring compliance with tax regulations.
- Prepared PAYE reconciliations as required, maintaining accuracy and compliance.
- Maintained 100% accuracy in transferring data from payroll spreadsheets to payroll software independently.
- Followed HMRC (Her Majesty’s Revenue and Customs) guidelines for payroll processing to ensure compliance.
- Maintained employee confidence and protected payroll operations by keeping sensitive information confidential.
- Addressed pension-related queries, including TPR (The Pensions Regulator) compliance, auto-enrollment, and opt-out processes.
- Managed pension submissions on various portals, including Nest, Salvus Master Trust, Aegon, Royal London, People Pension, and Husky.
- Provided live support to clients on a daily basis, handling multiple calls and chats via Skype and email regarding payroll queries.
- Updated daily tasks on Xero Practice Manager (XPM) tool for billing purposes.
Payroll Associate – EMEA & APEC
Global Upside Pvt. Ltd.
07.2019 - 07.2021
- Managed payroll processing for multiple countries, including Belgium, the United Kingdom, the Philippines, Spain, and Ireland.
- Responded to employee and client queries in a timely and professional manner, ensuring clear communication and resolution of issues.
- Possessed in-depth knowledge of taxation systems and payroll processing for the aforementioned countries.
- Processed Philippine payroll using Payroll.ph software, ensuring compliance with local regulations.
- Administered UK payroll through Sage 50 software, handling all aspects of payroll processing.
- Coordinated payroll for other countries through third-party vendors, ensuring accuracy and compliance.
- Managed payroll payments (salary and tax) set up from various banks, including:
- 1. Bank of America
- 2. Citizens Bank
- 3. Cambridge Bank
- 4. MoneyCorp Bank
- 5. Bank of the Philippine Islands
- Philippines Payroll:
- Processed semi-monthly payrolls, ensuring timely and accurate disbursements.
- Handled monthly statutory contributions for SSS (Social Security System), PHIC (Philippine Health Insurance Corporation), and HDMF (Home Development Mutual Fund).
- Submitted monthly payroll tax returns (1601-C) and year-end payroll tax submissions (1604-CF) in compliance with local regulations.
- UK Payroll:
- Managed end-to-end payroll processing, ensuring accuracy and compliance with UK regulations.
- Addressed payroll-related queries, including wage payments, P45, and P11D forms.
- Set up tax payments for the following month and ensured salary payments were processed 3 to 4 days prior to the pay date.
Education
M.COM - undefined
I.G.N.O.U
01.2023
B.Com(H) - Commerce
Rajdhani college (Delhi University)
Delhi07.2019
Higher Secondary - Commerce
C.B.S.E Board
Delhi03.2016
Skills
- ERP Systems: SuccessFactors, SAP, Workday, ServiceNow, Helix
- Payroll Software: ADP Celerigo, Brightpay, QuickBooks, Sage
- Microsoft Office Suite: Excel (Advanced), Word, PowerPoint
- Strong soft skills, including adaptability and emotional intelligence
- Hardworking and quick learner, able to grasp new concepts rapidly
- Team player with leadership qualities and the ability to motivate others
- Comprehensive problem-solving skills, capable of analysing situations and developing effective solutions
- Employee relations
- Wage and hour laws
- Weekly, Bi-weekly, Four weekly, Quarterly and monthly payroll processing
- Payroll tax filings
- Documentation expertise
- Payroll management
- Tax compliance
- Interpersonal and written communication
- ADP
- Journal entry preparation
- Payroll processing
- Data reconciliation
- Pay adjustments
Disclaimer
I hereby declare that the information provided above is true to the best of my knowledge. PLACE: New Delhi Gaurav Kumar
Extra-Curricular Activities
Actively participated in various sports and cultural events during school. Contributed time to community service as a former member of NSS (National Service Scheme), Khushii NGO, and Umeed NGO, focusing on social betterment.
Timeline
Senior Payroll Specialist – UK, Irland, Guernsey, Isle of Man
Mercer Pvt Ltd
01.2024 - Current
HR Specialist – UK, Germany, and Spain
Ericsson India Global Services Private Limited
10.2022 - 01.2024
Payroll Administrator – UK
QX Global Group Pvt. Ltd.
07.2021 - 09.2022
Payroll Associate – EMEA & APEC
Global Upside Pvt. Ltd.
07.2019 - 07.2021
M.COM - undefined
I.G.N.O.U
B.Com(H) - Commerce
Rajdhani college (Delhi University)
Higher Secondary - Commerce
C.B.S.E Board
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