Gaurav Kumar

Assistant Manager/ Senior Patient Care Executive

Medanta The Medicity

Gurgaon

12.2012 - Current

Worked on various softwares
Kronos/ MyHub: Worked as duty roster incharge for doctors and OT technicians
Employee mapping on MyHub for new joining in the department
Monthly roster mapping – generating shift code, weekly off, holidays
Manage leave planner
Weekly checking for approvals and coordinate with doctors for their attendance regularization & leave request
Give departmental clearance for resignation/ completing tenure
EHIS: Checking OPD list - visited patients in a day
Access to view patient records/ history – admission and discharge status
Access for Discharge/ LAMA/ DOR summary, Lab & radiology workup – reports
Getting patients records for data retrieval
Syngo plaza: Checking radiology images – X-rays, CT, MRI
Retrieving old X-rays, CT, MRI
Exporting images for data purpose, presentations and academic sessions
Spandan – one link for all Medanta services
EHIS live, MyHub, Employee directory, Employee information portal, incident reporting, RFA, Bill estimate & OT list access, TPA & ECHS documents, Employee handbook, Employee grievance cell, Clinical keys and up to date access for study material, Clinical privileges, Academic portal, etc.
Care Giver App: Have knowledge for the newly launched care giver app for OPD (currently) - appointments, time clots, patient listing, how many checked out or in, etc.
Maintaining all liver transplant patients data records – Recipient & Donors
Keeping and maintaining all patient data files of recipient & donor
Always keep patient data with privacy and do not share the details with anyone
Handle all patient type of liver transplant patient data single handedly
Work on different type of various data of recipient and donor
Statically good to get some standard statical parameter from the patient data –mean, standard deviation, median.
Work for all team doctors in completing their academic, departmental, presentation, etc work, if they need my help
Help other team doctors/ colleagues – formatting word document, excel, presentation and in other systematic work.
Help DNB/ FNB/ Fellowship candidate in their log book, thesis and other work
Making and formatting presentations, posters for national & international meeting/ conferences
Recipient data includes (on excel): Pre-op parameters, Intra-op patient data – Dissection phase, Anhepatic phase, Reperfusion phase, Post-op follow-up data – POD-0 to POD-7 patient status, lab parameters, X-rays, Discharge status
Donor data includes (on excel): Intra-op patient data – Base line, Start of transection, End of transection, At time of graft removal, End of surgery, Post-op follow-up data – POD-0 to POD-7 patient status, lab parameters, Blood loss and transfusion details, Discharge status
Making monthly team roster for doctors – at various postings (OT, IR, etc.)
Getting roster approval from the HOD and posting it to team in advance on priority
Maintaining leave planner for doctors – planned leaves
Uploading the roster on MyHub (Previously on Kronos)
Meetings/ Conference: I have been a part of the liver transplant anaesthesia team since 13 years for organizing the various type of national and international conferences/ meetings – CALT, ILS, ILTS, LTSI, ICACON, etc.
Worked as a conference secretariat in organizing the small and large level meeting/ conference
Look after for registrations, Faculty list, Delegates list, Travel list, Accommodation plan, etc.
Work on the scientific program, brochure, flyer, certificate, digital signage and other conference related arrangements
Get in touch the faculty for their respective role in the meeting
Coordinate with faculty and delegates for the their accommodation and travel plan
Help sponsors for completing the official formalities done
Make the financial documents to get clearance from the organization for various expenses
Arrange, manage and fulfil all the necessary requirements/ work for the conference/ meeting
Outlook mail: Checking official, departmental and organizational emails
Send monthly duty roster to all team doctors every month
Send academic roster to all team doctors
Send any official information related to department and hospital to all team doctors
Send other departmental, OT, Biomedical, Purchase, Indent, etc related mails to concern department
Organizational responsibility: Attend all organizational meetings & trainings to understand the organizational responsibilities to work in a good, professional and impressive way
Successfully complete the all assigned classes to being up to date –Cyber security awareness, Radiation safety, Disaster management, Fire safety, Facility management safety, Infection prevention & control, etc.
Monthly making patient monitoring chart sets for recipient and donor to evaluate patient condition during the surgery