Gayathri Raviraj
Porur, Chennai
Summary
Proficient and energetic organizer with excellent written and verbal communication skills, and the ability to control inventories, appointment schedules, and customer communications. Proactive self-learner with flexibility and able to succeed in high volume and fast-paced environments. Trustworthy Administration with 7 years of practical experience and dedicated work ethic. Self-motivated to consistently provide first-class results in line with stringent targets and deadlines.
Overview
8
8
years of professional experience
1
1
Certification
Work History
Executive Administration
Interise Projects Management Pvt Ltd
Chennai
08.2025 - Current
- Managed executive calendars and scheduled meetings for senior leadership.
- Coordinated travel arrangements for executives and ensured itinerary accuracy.
- Delivered regular reports to faculty and administration on team progress and achievements.
- Coordinated office operations to ensure optimal workflow across all departments.
- Managed schedules and organized meetings for executives and team members.
- Developed filing systems to enhance document organization and record-keeping.
- Communicated with clients, vendors, and stakeholders to maintain strong relationships.
- Implemented administrative processes that boosted office efficiency and productivity.
- Monitored office inventory, ensuring adequate supply levels at all times.
- Tracked daily employee attendance records and maintained security procedures.
- Planned and organized meetings for executives.
- Developed procedures and policies related to pricing, signing, and contract administration activities.
- .Managed calendar reminders for upcoming deadlines or events associated with the office.
Junior Executive – Administration
Flextronics Technology India Pvt Ltd
Chennai
06.2021 - 08.2025
- Streamlined administrative functions, enhancing operational efficiency for executive leadership.
- Conducted regular inspections to identify maintenance needs and ensure prompt resolutions.
- Managed budgets and financial records, guaranteeing accuracy and compliance.
- Coordinated travel arrangements, including accommodations for customers and employees.
- Ensured timely payment releases, preventing escalations in financial processes.
- Prioritized and coordinated meetings for the Director, maintaining effective communication.
- Served as liaison between Director and internal teams, facilitating clear information exchange.
- Oversaw vendor relationships, evaluating performance based on quality and cost-effectiveness.
- Assisted in implementing quality control measures to maintain product standards.
- Coordinated daily operations to ensure efficiency in production processes.
- Monitored inventory levels and facilitated timely restocking of materials.
- Collaborated with team members to enhance workflow and productivity.
- Managed customer inquiries through phone calls, emails, or face-to-face interactions.
- Created and maintained accurate records of key performance metrics.
- Provided administrative support to executive management team.
- Prepared invoices and drafted memos for executives.
- Updated and implemented administrative and executive support policy changes and monitored effects.
Admin Cum Secretary
Kasthuri Group
08.2020 - 04.2021
- Coordinated in arranging business travel, and prepared travel and expense reports.
- Assisted with special event planning.
- Take charge of all new hires, from creating job listings to conducting interviews and arranging everything necessary for onboarding.
- Arranging a meeting with employees.
- Coordinated office operations and administrative tasks for a diverse business group.
- Trained new administrative staff on company policies and office procedures thoroughly.
- Maintained confidential files related to personnel matters and sensitive business information.
- Prepared financial and administrative reports and statements for management.
- Created, maintained and updated documents, reports, and databases.
- Managed executive calendars and scheduled meetings for senior leadership.
- Coordinated travel arrangements for executives and ensured itinerary accuracy.
- Prepared and organized meeting agendas and materials for executive presentations.
- Facilitated communication between departments to support project initiatives.
- Maintained confidential files and documents to ensure information security.
- Monitored incoming emails and responded accordingly in a timely manner.
- Prepared reports, presentations, agendas, minutes, and other documents as needed by the executive staff.
- Provided administrative support in preparing contracts, invoices, purchase orders, and other documentation required for daily business activities.
- Scheduled appointments for executives with external parties such as vendors or suppliers.
Admin Executive
AVALON TECHNOLOGIES PVT LTD
07.2017 - 03.2020
- Maintained front desk area to ensure professional environment.
- Managed schedules and appointments for executives and team members efficiently.
- Trained new administrative staff on company policies and office procedures thoroughly.
- Facilitated communication between departments to enhance collaboration and workflow efficiency.
- Compiled data from various sources for use in preparing reports or presentations for senior management.
- Answered calls and diverted inquiries efficiently.
- Managed day-to-day activities including budgeting, housekeeping, and transportation.
- Supervised housekeeping department to uphold cleanliness standards.
- Arranged travel and accommodations for staff and clients.
- Coordinated recruitment processes including scheduling interviews and handling joining formalities.
- Organized internal and external events to foster team engagement.
- Verified and processed invoices for courier, canteen transport, and stationery.
Education
Master of Business Administration - Human Resources and management
Madras University
Chennai05-2021
Bachelor of Arts - BCom General
Madras University
Chennai05-2017
Certificate of Higher Education - Coursework in higher school
Holy Angels’ Higher Sec School
Chennai03-2013
Skills
- Office administration
- Budget management
- Inventory tracking
- Achievement-driven mindset
- Proactive self-management
- Resource optimization
- Analytical problem-solving
- Calendar management
- Office operations
- Vendor management
- Secretarial Activities
Certification
- TALLY
- MS-OFFICE
- Preventing Sexual Harassment: A Global Perspective
- Compliance Matters: Importance of Software Compliance
- Access aQuire via Okta
- Create General Expense (GE) Purchase Requisition (PR)
- Create Purchase Requisition (PR) from Import
- AQuire User Training for Requesters
Disclaimer
I hereby declare that all details furnished above are true to the best of my knowledge.
Timeline
Executive Administration
Interise Projects Management Pvt Ltd
08.2025 - Current
Junior Executive – Administration
Flextronics Technology India Pvt Ltd
06.2021 - 08.2025
Admin Cum Secretary
Kasthuri Group
08.2020 - 04.2021
Admin Executive
AVALON TECHNOLOGIES PVT LTD
07.2017 - 03.2020
Master of Business Administration - Human Resources and management
Madras University
Bachelor of Arts - BCom General
Madras University
Certificate of Higher Education - Coursework in higher school
Holy Angels’ Higher Sec School
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