GIRIRAJ Sathyamurthy

16+ years of experience in Purchase and Facilities & Administration Department in IT & ITES Industry and having very good experience in handling Sourcing & Procurement, Facilities & General Administration, Vendor Management, New Buildout and Employee Transportation.

Facility Management

• Managed various floor plate size of 23500 sq.ft. to 120,000 sq.ft. facility with 2000+ employees
• Handled multiple location like Chennai – 3 Sites, Coimbatore, Bangalore & Gurgaon
• Handled 24/7 Operations in Perot Systems, UST Global & Guidehouse
• Technical – Electrical, HVAC, Building Management System
• Supervise Housekeeping & Physical Security activities in entire premises.
• Coordinating with Building team for day to day coordination for Parking, Material Movements, High Profile Visits, Critical Equipment's & Statutory documents etc
• Project Wise Meeting – Conducting meeting with Employees on monthly basis to get feedback about Facility related concerns.
• Facility Ticketing System – JIRA, ServiceNow & Zoho

Project Management

• Following the compliance for deployed labors interms of Statutory & EHS
• Coordinated with PMC (Savills, Cushman & Wakefield & Knight Frank) along with other vendor.
• New Office Set up & Relocating to new office as per flow chart
• Creating ODC (Offshore Development Center) based on Client requirement within the timeline.
• Ensure to complete the Snag list at the earliest

Procurement

• Accountable for procuring administration related Equipment's / Accessories for Chennai & other locations.
• Good experience in handling End-to-End P2P process related to IT Hardware, Software, Infra, Admin-Infra Facilities, Maintenance & Corporate etc.
• Floating RFQ with multiple vendors and meeting the deadline of Project Requirement.
• Negotiating cost based on OPEX & CAPEX budget & contracts.
• Conducting regular meeting vendors about their SLA & Improvement points.
• Following with vendor to get delivery on time.
• Tool Used – Coupa, Zoho & E-requestor

Transport Management

• Handled 70+ cabs in each shift
• Identifying new vendors to get competitive tariff to save cost.
• Implemented Safetrax App to optimize the routes for easy tracking to pull out various reports and for billing purpose.
• Creating Safety & Security awareness among Women Employees.

Liaison Management

• Liasoning with various Government bodies like Police, Export & Import Customs Authorities etc.
• STPI & SEZ Process – Adhering the Software Technology Parks of India & Special Economic Zone process for smooth Entry & Exit of Materials.

Asset Management

• Streamlining the process of Inward & Outward movement of Materials.
• Making the Inward & Outward Entry of Material in Tool (Orion, ServiceNow & Zoho) to generate Barcode.
• Maintaining asset register before handing over to end user.
• Conducting asset audit 3 months once.

Cafeteria Management

• Identifying new vendors based on Food Committee Feedback
• Conducting Kitchen & statutory audit before deploying the vendor at site.
• Maintaining the Quality & Quantity at all times.
• Conducting regular meeting with vendors along with FC team.
• Ensure to maintain Green Initiatives like not to use Plastic related materials & water saving at Dishwash area etc.

Audits

• Handled various audits like ISO 9001:2015, ISMS 27008:2013, ISAE 3402 audit without NC's

Business Continuity Plan

• Handled 2015 Flood & Vardha Cyclone etc.
• COVID19 BCP Execution – Ensure 100% productivity of employees and taken precaution measures like Creating Awareness among employees, Thermal Screening, Self-declaration, Social Distancing in Workstation & Cafeteria, Fumigation on 15 days once, Cab with partition and restricted with 2 employees in each cab, UV lights fixed in AHU's and other areas, Dedicated asset cab for employees, UV Cabin to sanitize the ID cards, Maintaining adequate stock for Mask, Sanitizer & PPE Kits etc.

Guest House

• Sourcing New Guest House based on requirement as per Company policy
• Coordinating with Landlord for commercial negotiation and executing the agreement as per agreed terms.
• Procuring materials for Guest House to set up.
• Deploying Caretaker / schedule Janitor to manage the Guest House based on requirement.

High Profile Client Visits & Travel Management

• Taking care of Hotel & Domestic Travel booking for Senior Management & Client.
• Arranging cab for Clients & Senior Management based on itinerary
• Blocking the Board room and arranging Town Hall meetings as per meeting schedule.
• Arranging ODC Food Counter & Return Gift for Clients based on Project Team Input.

Cost Saving Initiatives

• Tracking & Maintaining the facility Budget (CAPEX & OpEx) for Facility.
• Implementing New things & taking initiatives for cost saving

Agreements & Rate Contract

• Coordinating with Legal & Compliance Team to renew the MSA & SoW of Project Contractors and Vendors on time
• Tracking and renewing the AMC (UPS, HVAC, FAS etc.) & Rate contract agreement as per 52 weeks schedule.

Employee Health & Safety

• Fire Drill, Awareness Session for Employees like Ergonomic, Fire Safety for ERT Members.

Event Management

• Coordinating with management team to identify Venue, Food Menu, Finalizing the Gifts, Bus Arrangements etc.

Corporate Social Responsibility 

• Arranging Blood Donation Camp, Eye Testing, Doctor Speech etc.

E-Waste Management

• Identified the Recycled partner and dispose the flammable items on fortnight once and clearing the E-waste material on 6 months once.

• Thank you award for Q2, Maxlinear
• Q1 & Q2 Triumph Award for COVID19 BCP Execution & Coordination, Technicolor
• Best Performer, UST Global, 4
• Cash Award for 2015 Flood BCP Coordination, UST Global
• Extra Mile Award for "New Office Buildout" in Tata Elxsi

• Certified Lead Auditor in Occupational Health & Safety (OHSAS 18001 : 2007), Intertek, 2014
• Completed online Training in Export & Import Clearance Procedure, MSME
• Completed online Training in Sea Cargo Management, MSME

I hereby declare that the above furnished details are true to the best of my knowledge and conscience.