Girish Jade

Payroll Processing and Centralization of Processes

Payroll Expansion and Centralization: Played a key role in the 2018 GSDM expansion in India, transitioning and centralizing payroll processing for APAC countries in Bangalore. Led the payroll transition for 20 EMEA countries and the transition for UK entities, ensuring smooth integration with centralized operations.

Stakeholder Management: Engaged with third-party payroll consultants and HR business partners to ensure smooth, compliant payroll operations across regions.

Payroll Review and Approval: Reviewed monthly payroll reports and provided approvals to ensure timely and accurate payroll processing.

Process Automation: Led payroll process automation initiatives, improving efficiency and reducing manual errors.

HCM Workday Implementation: Represented the Payroll function in the HCM Workday Implementation, ensuring alignment with global standards and system integration.

Team Collaboration and Budgeting: Collaborated with Payroll Directors on team planning, budgeting, and invoice management to ensure efficient operations.

§ Vendor Contract Management: Reviewed Scope of Work documents and signed off on vendor contracts, ensuring alignment with company objectives and legal compliance.

Vendor transitions

Successfully managed 5 countries vendor transition by leading project to ADP, Propel and BDO Vendor includes

Process Discovery and Cost Analysis: Conducted process discovery and cost analysis, preparing detailed reports to inform evaluation and decision-making.

Vendor Collaboration for Payroll Transition: Worked closely with vendors to ensure the seamless transition of payroll processes, preventing any disruptions to employee payments.

Payroll Process Re-engineering: Partnered with vendors to re-engineer and streamline payroll processes, improving workflows and enhancing overall operational efficiency

Mergers and Acquisitions:

Strategic Leadership in M&A Projects: Led HR-focused strategic projects for mergers and acquisitions (M&A) and global expansion, ensuring alignment with HR services.

Payroll Integration in M&A: Represented the payroll team in global M&A projects, overseeing the seamless integration of payroll processes across merging organizations.

Transition Management: Managed the transition of payroll processes for acquired companies, ensuring compliance with legal regulations in each region.

Contribution to M&A Success: Played an active role in the merger and acquisition of four entities, overseeing payroll integration and ensuring consistency with company policies and regulations.

Team management

Team Leadership Across Locations: Managing a diverse team of 20 professionals based in Bangalore, China, and Poland, ensuring effective collaboration across regions.

Goal Setting and Alignment: Setting clear team goals and individual objectives, aligning them with broader organizational targets to drive performance.

Performance Management: Conducting regular feedback sessions to support employee growth and continuous improvement, ensuring the team’s success.

Building a High-Performing Team: Fostering a collaborative work environment that encourages development, promotes teamwork, and drives overall team performance.

Exits and Terminations:

End-to-End Exit Formalities: Overseeing the complete employee exit process, from resignation submission to the final day, ensuring all steps are followed.

Smooth Separation Process: Coordinating exit procedures to ensure a seamless and efficient transition for departing employees.

Full & Final Settlements: Managing the financial closure for employees leaving the organization, including issuing service certificates and relieving letters for timely and accurate settlements.

Post-Exit Query Management: Addressing and resolving any post-exit inquiries from former employees in a professional and timely manner.

Streamlined Exit Process: Developing a structured and efficient exit procedure that provides departing employees with necessary information and a smooth experience on their last day.

Automation of Exit Process: Leading an initiative to automate the exit process, significantly reducing turnaround time (TAT) for settlements, while analyzing attrition data to help improve employee retention strategies.

• Payroll Management for Large Workforce: Overseeing payroll for 23,000+ employees, including expatriates, and ensuring timely and accurate payments in line with statutory obligations.
• Policy Implementation and Compliance: Developing and enforcing payroll policies to ensure accurate and timely processing, adhering to legal and regulatory requirements.
• Documentation and Controls: Maintaining payroll-related documentation and controls, and serving as the main contact for any payroll-related issues.
• Vendor Management: Led vendor management, including payroll audits, RFPs, and selection processes.
• Payroll Accounting & Reconciliation: Managed payroll accounting and reconciliation, ensuring accurate financial reporting and compliance

• Collection of Assignees data & Compensation reports according client requirement
• Performing comp reviews on timely basis
• Providing Shadow payroll reports to country contact payroll team
• Calculation of gross up payments
• Performing W2 reconciliations
• Performing variance analysis of the payroll Instructions and Payroll output reports

Statutory Compliance & Global Mobility: Managed statutory compliance and collaborated with the global mobility team on income collection, tax reporting, and expatriate operations.

In-House Payroll Migration: Played a key role in payroll migration and HR operations centralization projects.

HR Policy Management: Oversaw HR-related policies, including relocations, transfers, promotions, and compensation adjustments.

M&A Projects: Contributed to M&A projects, ensuring smooth integration of payroll and HR operations.

PF & Gratuity Management: Worked on Provident Fund (PF) and Gratuity trust fund accounts, including reconciliations.

Labor Law Compliance: Managed registrations under India Labor Law and coordinated government department assessments and inspections

§ Payroll Processing: Monthly payroll processing for 5 entities in Prestige Group, covering approximately 6,000 employees.

§ Final Settlements: Managing final settlements for employees who have left the organization.

§ Statutory Compliance: Ensuring monthly compliance for PF, ESIC, and Professional Tax (PT).

Employee Queries: Handling employee queries related to ESIC & PF registration, withdrawals, and transfers.

Payroll Accounting & Fund Release: Accounting for payroll inputs and overseeing the timely release of funds.

TDS Report Preparation: Preparing TDS reports to ensure tax compliance.

Inspection Management: Representing the company during inspections by PF, ESIC, PT, and labor departments in response to notices.

Labor Law Compliance: Managing labor registration, renewals, and related compliance.

EPF & ESIC Registration: Overseeing the registration of firms under the EPF & ESIC Acts.

Appraisal & Bonus Calculation: Preparing appraisal reports and calculating bonuses for employees.

Reporting: Preparing MIS and financial reports to track payroll and related data.

Incentive Calculation & Reporting: Calculating employee incentives and presenting weekly reports to management.

Responsibility: Handling of 4 Team members.

Monthly Payroll processing of clients. (20 clients)

MIS Reporting

PF trust account maintained for 2 clients

Payroll accounting

Auditing – internal and external

Working of Final settlement

Gratuity calculation

Employee’s income-tax filing

DS payments

Loans processing –internal loans as per company policy

Registration of Companies under EPF, ESIC & PT

Area of Operations: Lux Trades & reconciliation team for

Responsibility:

Processing trades, Validating & reconciliation cash, asset & Derivatives.

Maturity processing

Cash reconciliation

Future & options Trade Processing & reconciliation

FX processing & reconciliation

Price & Trade validation

Tools:

TLM (Transaction Life cycle management): Reconciliation of Cash & Assets.

FADB Citrix (Fund accounting data bridge): Futures & options trades Processing & reconciliation.

Generating Reports for Trades & Price validation.

Bloomberg & FTS: Validation of Price, Maturity check & Asset setups