Summary
Overview
Work History
Education
Skills
Accomplishments
Interests
Timeline
Hi, I’m

GITANJALI DEKA

COMPANY SECRETARY
Dehradun,India
GITANJALI DEKA

Summary

I have experience of 3+ years in compliance & and secretarial positions, acting as a Compliance officer & Company Secretary.

As a Company Secretary/Compliance Officer:

  • I have independently handled the statutory compliances of Private, Public & Listed companies and have proficient knowledge of Company Law, SEBI, FEMA, Labor acts, Factories acts & other relevant Corporate laws.
  • Drafting of Share Purchase Agreements, NDA’s, MOUs, SOPs, Partnership Agreements, Lease Agreements, Power of Attorneys including drafting of policies such as POSH, Whistle Blower, Leave Policy, CSR Policy etc.
  • Single-handedly achieved the launching of the website for the Company.
  • Well acquainted with various tools and software in aid of executing such above-mentioned secretarial and legal compliances in PAN India basis, overviewing major acts related to manufacturing company.
  • Acting as the Chairperson of the POSH Committee of the Private Company (current employment) and looking after all the compliances thereunder.


My skills:

  • Expertise in scheduling and coordinating meetings, managing expense reports, and transcribing minutes.
  • Skilled at drafting reports and business correspondence, managing mail and updating tracking spreadsheets. Exceptional leadership skills with expertise in streamlining workflow to optimize personnel strengths.
  • Detail-oriented team player with strong organizational skills. Ability to handle multiple projects simultaneously with a high degree of accuracy.
  • Hardworking and passionate job seeker with strong organizational skills eager to secure Corporate Secretarial position. Ready to help team achieve company goals.
  • Organized and dependable candidate successful at managing multiple priorities with a positive attitude. Willingness to take on added responsibilities to meet team goals.

Overview

5
years of professional experience
12
years of post-secondary education
4
Languages

Work History

Bharat Constructions (India) Private Limited, Dehradun, India

Company Secretary
2022.09 - Current (2 years)

Job overview

  • Drafting of various Resolutions, maintenance of statutory Minutes Books, Statutory Records.
  • Preparation of the Annual Report of the Company and various statements for the Directors’ report
  • Preparation of Agenda & Minutes of Board & Committee Meetings of the Company.
  • Preparation of notice of the Annual General Meeting of the Members of the Company
  • Registration of Companies under MSME and other basic regulatory requirements of the Companies Act (viz. KYC of Directors, DSC application, Filing of DPT-3 Forms, BEN Forms, Charge related forms, MSME filing)
  • Drafting and finalizing various policies under statutory laws and the constitution of committees required thereunder.
  • Handling the compliances of the POSH Committee of the Company, currently in employment with as the Chairperson and Member of the Committee.
  • Handling the compliance of Corporate Social Responsibility Compliances of the Company along with formulation of policies and activities.
  • Assisting in the internal & cost auditing of the Company, risk control system.
  • Liaisoning with banks and other statutory authorities.


Crystal Crop Protection Limited, Delhi, India

Senior Officer-Secretarial department
2021.08 - 2022.08 (1 year)

Job overview

  • Preparation of Agenda & Minutes of Board & Committee Meetings of the Company
  • Preparation of notice of the General Meeting of the Members of the Company
  • Preparation of documents and necessary compliances relating to the Postal Ballot process under the Companies Act, 2013
  • Drafting of various Resolutions, maintenance of statutory Minutes Books, Statutory Records,
  • Preparation and submission of documents related to payment of Stamp Duty on the issue of shares. Alteration of Memorandum and Article of Association
  • Incorporation of Company, Name Change, Shifting of registered office under the Companies Act, 2013.
  • Statutory Compliances under LLP Act, 2008 (Form 8, Form 11)
  • Filing financial statements of listed and unlisted public Companies.
  • Handled matters relating to the transfer and transmission of shares.
  • Registration of Companies under MSME and other basic regulatory requirements of the Companies Act (viz. KYC of Directors, DSC application, registration of ID in databank, Filing of DPT-3 Forms, BEN Forms, Charge related forms, MSME filing)
  • Various statutory filings under FEMA guidelines (FC-GPR, ECB, FC-TRS, FLA)
  • Drafting and finalizing various policies under statutory laws and the constitution of committees required thereunder.
  • Have also assisted in the Issuance of Preference Shares execution of Share Purchase Agreements with Transfer Deeds for Private Companies along with payment of Stamp duty obligations for the issue of shares, transfer on agreement, etc., striking of LLPs.
  • Major milestones achieved in the issuance of Debentures (both Optionally and Compulsory convertible), Buyback of shares, and raising of equity funds from private global investors.
  • Experienced working on Compliance Tool on PAN India basis (‘Complinity’) overviewing major acts related to the manufacturing company.

Asian Hotels (North) Limited -Promoter (Asian Holdings Private Limited), Delhi, India

Company Secretary- Promoter Company
2020.11 - 2021.07 (8 months)

Job overview

  • Filing e-forms and other compliances with the Registrar of Companies and as required under the Companies Act, 2013
  • Quarterly & and statutory compliances of listed companies with Stock Exchanges as required under Listing Regulations, 2015
  • Handling Investors' grievances under the Investors Education & Protection Fund Authority and IEPF Rules, 2016
  • Preparation of the Annual Report of the Company and various statements for the Directors’ report
  • Preparation of Agenda & Minutes of Board & Committee Meetings of the Company
  • Preparation of notice of the Annual General Meeting of the Members of the Company
  • Preparation of documents and necessary compliances relating to the Postal Ballot process under the Companies Act, 2013
  • Drafting of various Resolutions, maintenance of statutory Minutes Books, Statutory Records
  • Conducting Board Meeting of Listed Company & assisting in conducting general meeting of Listed Company.
  • Handling various filings under FEMA guidelines and SEBI (LODR), SEBI (SAST), SEBI (PIT) Regulations.

CRYSTAL CROP PROTECTION LIMITED, DELHI, India

MANAGEMENT TRAINEE
2019.06 - 2020.11 (1 year & 5 months)

Job overview

  • Acted with integrity, honesty and knowledge to promote culture of company.
  • Established open and professional relationships with team members which facilitated communication, quickly resolving issues, and conflicts.
  • Gained knowledge of company policies, protocols and processes.
  • Developed detailed plans based on broad guidance and direction.
  • Legal Research & preparation of Management Information data
  • Coordination & liaisoning with regulatory authorities, Information collation of Directors, DIR-3KYC, DSC etc.

Education

Darrang College-Gauhati University , Guwahati, AS

Bachelor of Commerce from Commerce
2011.05 - 2014.07 (3 years & 2 months)

INSTITUTE OF COMPANY SECRETARIES OF INDIA , Delhi,India

Company Secretary from Corporate Governance
2015.12 - 2019.08 (3 years & 8 months)

INDIRA GANDHI NATIONAL OPEN UNIVERSITY , Delhi, India

Master of Commerce from Commerce
2016.07 - 2018.12 (2 years & 5 months)

Indraprastha Law College , Meerut, UP

Bachelor of Law (LLB) from Law
2019.07 - 2022.06 (2 years & 11 months)

Skills

    Meeting minutes

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Accomplishments


  • Certified on the Finance & Accounting domains of Accounts Payable and Accounts
  • Receivable conducted by NASSCOM Foundation and NIIT as training partner
  • Certified on Financial Model under DCF Valuation conducted by Skill Nation online(during COVID)
  • Have attained training in Foundation course in Yoga Science conducted by Swami Vivekananda District Yoga Wellness Centre under the aegis of Moraji Desai National Institute of Yoga
  • Have also worked as an active member of a local club “SNEH” (working for social &environment development, special assistance to Orphaned children) in 2011.

Interests

Travelling

Writing blogs

Research

Timeline

Company Secretary

Bharat Constructions (India) Private Limited
2022.09 - Current (2 years)

Senior Officer-Secretarial department

Crystal Crop Protection Limited
2021.08 - 2022.08 (1 year)

Company Secretary- Promoter Company

Asian Hotels (North) Limited -Promoter (Asian Holdings Private Limited)
2020.11 - 2021.07 (8 months)

Indraprastha Law College

Bachelor of Law (LLB) from Law
2019.07 - 2022.06 (2 years & 11 months)

MANAGEMENT TRAINEE

CRYSTAL CROP PROTECTION LIMITED
2019.06 - 2020.11 (1 year & 5 months)

INDIRA GANDHI NATIONAL OPEN UNIVERSITY

Master of Commerce from Commerce
2016.07 - 2018.12 (2 years & 5 months)

INSTITUTE OF COMPANY SECRETARIES OF INDIA

Company Secretary from Corporate Governance
2015.12 - 2019.08 (3 years & 8 months)

Darrang College-Gauhati University

Bachelor of Commerce from Commerce
2011.05 - 2014.07 (3 years & 2 months)
GITANJALI DEKACOMPANY SECRETARY