Gokaran Prasad Chaturvedi
Satna
Summary
Experienced Office Manager with 10+ years of experience in highway consultancy and infrastructure projects. Skilled in office administration, client coordination, billing management, compliance reporting, documentation control, and financial monitoring.
Overview
15
15
years of professional experience
Work History
Office Manager
MSV International Inc.
12.2024 - Current
- Supervision Consultancy (SC) services during O&M stage of Two laning with paved shoulder of Bhilwara-Ladpura section of NH-758 from 87.250 to 155.000 (Length Km. 67.250 Km) in the state of Rajasthan on Performance Based Maintenance Contract (PBMC).
- Managed overall project office administration and daily operations.
- Coordinated with NHAI PIU, contractors, and project stakeholders.
- Prepared and submitted MPRs, QPRs, and compliance reports.
- Uploaded MPRs, consultancy bills, and project data on the NHAI Data Lake Portal.
- Prepared monthly staff attendance and payroll support records.
- Handle HR support work, salary records, and employee records & documentation.
- Prepared and processed consultancy invoices/bills as per contract provisions.
- Prepared vendor bills and maintained monthly office expense records.
- Maintained systematic filing, incoming & outgoing registers, and document control systems.
- Maintained project documentation, contract records, and official correspondence.
- Monitored vendor payments, billing records, and project expenses.
- Supervised office staff and ensured smooth administrative workflow.
- Provided administrative and coordination support to the Team Leader and project experts.
Office Manager
Theme Engineering Services Pvt. Ltd.
01.2016 - 02.2024
- Consultancy services for Authority’s Engineer for the EPC work for supervision of Four Laning of Rewa– Katni – Jabalpur section of NH-7 from Km. 311.000 to Km. 359.500 and Km. 378.500 to Km. 397.000 (Package II, Design Length – 69.072 Km.) In the State of Madhya Pradesh under NHDP Phase IV.
- Directed administrative operations for EPC highway supervision project.
- Managed RA bills, consultancy invoices, and financial documentation.
- Coordinated with NHAI officials and project stakeholders.
- Maintained expenditure tracking and financial documentation.
- Manage office staff, vendors, and support services.
- Supervised support staff and ensured compliance with regulations.
- Prepare reports, maintain files, and ensure proper office workflow.
- Oversaw office budgeting, expenditure tracking, and financial record management.
- Maintaining documentation and contract records.
- Maintained project reports and official correspondence.
Documentation Assistant cum Computer Operator
Jacobs-CES Engineering (India) Pvt. Ltd.
10.2012 - 10.2015
- Two lane with paved shoulders of Bhopal-Sanchi section of NH-86 from km. 0+000 to km. 53.775 to be executed on BOT (Annuity) basis on DBFO pattern under NHDP Phase-III.
- Maintain and organize project documents, files, and office records.
- Prepare, type, and format official letters, reports, and project documents.
- Perform data entry and record management using MS Word and Excel.
- Assisted Team Leader and Accounts Manager in documentation work.
- Maintain document registers, dispatch records, and filing systems.
- Handle email correspondence and document communication.
- Handled project documentation and reporting activities.
- Assist in preparation of daily, weekly, and monthly reports.
- Support engineers and management in project documentation work.
- Maintain soft and hard copies of project files and records.
- Ensure proper documentation, indexing, and records control.
- Prepare presentations, spreadsheets, and project data reports.
- Ensure confidentiality and safe storage of important documents.
- Maintained official correspondence and project records.
- Managed filing systems and digital documentation.
- Assisted in financial documentation, record verification, and accounts-related coordination.
- Maintained systematic filing, digital records, and document tracking to support audit and contractual requirements.
Office Assistant
NHAI, PIU-Bhopal
08.2011 - 09.2012
- Assist in day-to-day office administration and support project staff.
- Maintain office files, records, and project documents properly.
- Handle incoming and outgoing correspondence, dispatch, and email communication.
- Perform data entry and document preparation using MS Word and Excel.
- Prepare reports, letters, and office documents.
- Maintain registers for letters, documents, and office records.
- Maintain dispatch registers and incoming/outgoing document records.
- Support preparation of official letters, reports, and project documentation.
- Coordinate with site staff, consultants, and NHAI office for administrative work.
- Maintain attendance records, office supplies, and stationery.
- Assist in meeting arrangements, document printing, and photocopying.
- Ensure proper filing and safe custody of important documents.
- Provide general administrative and clerical support to project management.
- Supported accounts and technical teams in maintaining financial documentation and contractual correspondence.
- Ensured systematic maintenance of files, records, and regulatory documentation.
- Coordinated internal communications and facilitated smooth office workflow within the PIU.
Education
PGDCA -
Maharishi Mahesh Yogi Vishwa Vidhyalaya
Jabalpur, M.P.B.Com - undefined
A.P.S. University
Rewa, M.P.Higher Secondary - undefined
M.P. Board
Bhopal, M.P.High School - undefined
M.P. Board
Bhopal, M.P.Skills
MS Word
Excel
PowerPoint
Tally ERP 9
Documentation & Reporting Systems
CORE COMPETENCIES
- Office & Project Administration
- Client Coordination & communication
- Invoice & Billing Management
- Financial Documentation & Expense Monitoring & Control
- Contract Compliance & Reporting
- Documentation & Data Management
- Staff Supervision & Coordination
DECLARATION
I hereby declare that the information furnished above is true to the best of my knowledge.
Timeline
Office Manager
MSV International Inc.
12.2024 - Current
Office Manager
Theme Engineering Services Pvt. Ltd.
01.2016 - 02.2024
Documentation Assistant cum Computer Operator
Jacobs-CES Engineering (India) Pvt. Ltd.
10.2012 - 10.2015
Office Assistant
NHAI, PIU-Bhopal
08.2011 - 09.2012
B.Com - undefined
A.P.S. University
Higher Secondary - undefined
M.P. Board
High School - undefined
M.P. Board
PGDCA -
Maharishi Mahesh Yogi Vishwa Vidhyalaya