GUJJA GEETANJALI REDDY

Multitalented Executive assistant with over 10+ years in top-tier organizational support. Skilled at close work with senior executive team. Robust history offering office management, support staff management, training, supervision and event planning. Excellent research, project support and organizational abilities.

• Mylan Laboratories Limited.
• Calendar/Meeting management: manage busy calendars of Executive which includes scheduling meetings with internal and external personals with focus on proper allocation of executive availability. Scheduling Weekly and monthly meetings with the Internal teams & attend meetings to take minutes of the meeting. Organizing WebEx, Skype, Video & Audio conference calls. Arrange offsite meetings for senior management.,
• Travel Management: Arrangements for Reporting Manager and other senior team - includes hotel booking, ticketing, domestic transport, logistics, etc. Co-ordinate travel / Visa/Insurance requirements & Process travel expenses and reimbursements.,
• Correspondence management: Screen calls and emails and initiate actions to respond or direct messages for top level managers. Work with senior management to initiate new projects and assist in various processes. Preparing Power Point Presentations for Budget meetings and Senior Management review meetings. Coordinating with Regulatory Affairs & Project management team regarding to Dossier Submission status. Greet arriving visitors, determined nature and purpose of visit and direct individuals to appropriate destinations. Updating the data of Product License. Any discrepancies will be communicated to the concerned.,
• Event Management: Handle logistics, catering, agendas and travel arrangements for meetings and event planning. Negotiate favorable terms and pricing agreements with resorts, vendors, caterers, and other providers for service at special events.,
• Procurement (SAP): Raise Purchase Requisitions (PR) for Innovators, API's, Excipients and toolings using SAP (Material Management module). Maintain MIS. Coordinate with outsourcing teams for API, Excipient, Toolings and Innovator sourcing.,
• Project Management: Maintain comprehensive project documentation. Track project costs to meet budget. Support special projects as and when required. Scheduling and managing project meetings and conference calls at global level and determine project priorities. Responsible for project communications through presentations, spread sheets, directing team meetings, preparing agendas and minutes for meetings. Preparation of monthly projects progress reports / MIS for management.
• Serve as an effective gatekeeper., Ensure strict confidentiality of sensitive and high-level information.
• GVK EMRI (Emergency Management and Research Institute).
• Handling Communications Part (Mobiles, SIMs, Data Cards, EPBAX, PRI Lines).,
• Arrange, manage and coordinates all aspects of business travel, flight bookings, ground transportation and hotel accommodations., Managed contracts, contractors, and procurement, Manage vendor relationships, negotiations with vendors and finalization in co-ordination Central Purchase committee.
• Coordinating with contractors for service & maintenance., Resolving complaints from associates & employees within a time limit of 24hrs.
• Supervision of onsite vendors including Security, Housekeeping and Cafeteria staff and Canteen & Cafeteria. Ensure timely payment of vendor bills., Supervising the front office activities, devising and implementing procedures and processes for the Front Office Executive & Security Officers.
• Ensure efficient utilization of facility maintenance staff & prepare and track facility budget., Process and compile monthly expense and MIS reports., Managing Petty Cash & Dealing in Official Procurements.
• Handling financial activities related to the day-to-day requirements related to administrative functions and procuring equipment's for office use.
• Develop and implement cost reduction initiatives (switching of unnecessary lights, deactivation of SIM card, data cards and PRIs if not in use.