Gulam Hashmath Ali
Executive Secretary, Office Admin. Coordinator Or Document Controller
RAICHUR
Summary
Results-driven Executive in Office Administration and Accounts Payable processes, recognized for enhancing vendor relationships and reducing invoice cycle times by 20-25% with my previous employer. Expertise in process optimization, management of confidential correspondence, and delivering precise documentation.
Overview
43
43
years of professional experience
3
3
Certifications
5
5
Languages
Work History
Administration & Accounts Payable Executive
K. Amare Gouda & Co.
01.2021 - Current
- Oversee logistics and operations for Railway Rake Handling and Transportation of Fertilizers, Rice and Millet.
- Manage vendor relationships and accounts payable functions, reducing invoice cycle times by 25%.
- Maintain accurate documentation and correspondence within regulatory timelines.
Warehouse Executive
Sri Laxmi Venkatadri Agro Foods
01.2020 - 01.2020
- Supervised inward and outward inventory management for cottonseed oil and oilcakes.
- Implemented basic digital control, reducing inventory errors by 30%.
MSME Entrepreneurship
Doulat Garments / Doulat Trading Agency
01.2018 - 01.2019
- Founded a retail garment venture, managing all business operations including purchases and inventory with a team of four.
- Negotiated with vendors and managed daily operations.
Assistant Manager - Admin. & Accounts
D.V.N. Exports Pvt. Ltd.
01.2017 - 01.2018
- Directed administrative workflow and Tally-based accounting, reducing monthly reporting time by 30-35%.
Secretary / Document Controller
ETA STAR Engineering & Contracting
01.2014 - 01.2015
- Maintained project documentation using ACONEX.
- Supported the tendering team with documentation for pre-bid and post-bid processes.
Executive Secretary to CMD
OCC MEP Engineering & Contracting, LLC.
01.2013 - 01.2013
- Provided quality secretarial support in a fast-paced MEP engineering environment.
Office Secretary & Admin
UHNWI's Private VVIP Household
01.2010 - 01.2011
- Managed travel diary and confidential communications for a prominent family.
Personal Secretary to Chief S&T Engineer
Konkan Railway Corporation Ltd.
01.2009 - 01.2009
- Supported the Chief Engineer during the Anti-Collusive Device Project, producing technical minutes and reports.
Numerous Roles with Legal and General Contracting / Trading Companies
01.1999 - 01.2008
- Including positions such as Legal Secretary in Jeddah, Executive Secretary in Dubai - UAE, and Executive Secretary in Jeddah - KSA.
Various Roles with General Trading & MEP Contracting Companies
01.1983 - 01.1999
- Including positions such as Stenographer, Speed Typist, Office Administrative Coordinator in India and Executive Secretary in Jeddah - KSA.
Education
Bachelor of Arts -
Chhatrapati Shahu Ji Maharaj University, Directorate of Continuing & Distance Education
Kanpur, Uttar Pradesh07.2000
P.U.C. II - Arts Stream
Board of Pre-University Examinations
Bangalore, Karnataka06.1986
Senior School Leaving Certificate - undefined
Board of Karnataka State Secondary Examinations
Bangalore04.1980
Skills
Assisted executive secretarial tasks
Certification
Tally ERP & Prime – GST/TDS Modules, cheques printing
DECLARATION
I do hereby declare that all the information provided in this Curriculum Vitae is accurate, true to the best of my knowledge and belief. Gulam Hashmath Ali
General information
- Passport No. V-3219496
- Issued at: Bengaluru
- Issued on: 2021-10-04
- Validity: 2031-03-10
- Date of Birth: 1964-05-20 (Age: 60+)
- Place of Birth: RAICHUR
- Civil status: Married with 04 teen kids
Timeline
Administration & Accounts Payable Executive
K. Amare Gouda & Co.
01.2021 - Current
Warehouse Executive
Sri Laxmi Venkatadri Agro Foods
01.2020 - 01.2020
MSME Entrepreneurship
Doulat Garments / Doulat Trading Agency
01.2018 - 01.2019
Assistant Manager - Admin. & Accounts
D.V.N. Exports Pvt. Ltd.
01.2017 - 01.2018
Secretary / Document Controller
ETA STAR Engineering & Contracting
01.2014 - 01.2015
Executive Secretary to CMD
OCC MEP Engineering & Contracting, LLC.
01.2013 - 01.2013
Office Secretary & Admin
UHNWI's Private VVIP Household
01.2010 - 01.2011
Personal Secretary to Chief S&T Engineer
Konkan Railway Corporation Ltd.
01.2009 - 01.2009
Numerous Roles with Legal and General Contracting / Trading Companies
01.1999 - 01.2008
Various Roles with General Trading & MEP Contracting Companies
01.1983 - 01.1999
P.U.C. II - Arts Stream
Board of Pre-University Examinations
Senior School Leaving Certificate - undefined
Board of Karnataka State Secondary Examinations
Bachelor of Arts -
Chhatrapati Shahu Ji Maharaj University, Directorate of Continuing & Distance Education