Gulam Hashmath Ali
Executive Secretary, Office Admin. Coordinator Or Document Controller
RAICHUR
Summary
Results-driven Executive in Office Administration and Accounts Payable processes, recognized for enhancing vendor relationships and reducing invoice cycle times by 20-25% with my previous employer. Expertise in process optimization, management of confidential correspondence, and delivering precise documentation.
Overview
43
43
years of professional experience
3
3
Certifications
5
5
Languages
Work History
Administration & Accounts Payable Executive
K. Amare Gouda & Co.
01.2021 - Current
- Oversee logistics and operations for Railway Rake Handling and Transportation of Fertilizers, Rice and Millet.
- Manage vendor relationships and accounts payable functions, reducing invoice cycle times by 25%.
- Maintain accurate documentation and correspondence within regulatory timelines.
Warehouse Executive
Sri Laxmi Venkatadri Agro Foods
01.2020 - 01.2020
- Supervised inward and outward inventory management for cottonseed oil and oilcakes.
- Implemented basic digital control, reducing inventory errors by 30%.
MSME Entrepreneurship
Doulat Garments / Doulat Trading Agency
01.2018 - 01.2019
- Founded a retail garment venture, managing all business operations including purchases and inventory with a team of four.
- Negotiated with vendors and managed daily operations.
Assistant Manager - Admin. & Accounts
D.V.N. Exports Pvt. Ltd.
01.2017 - 01.2018
- Directed administrative workflow and Tally-based accounting, reducing monthly reporting time by 30-35%.
Secretary / Document Controller
ETA STAR Engineering & Contracting
01.2014 - 01.2015
- Maintained project documentation using ACONEX.
- Supported the tendering team with documentation for pre-bid and post-bid processes.
Executive Secretary to CMD
OCC MEP Engineering & Contracting, LLC.
01.2013 - 01.2013
- Provided quality secretarial support in a fast-paced MEP engineering environment.
Office Secretary & Admin
UHNWI's Private VVIP Household
01.2010 - 01.2011
- Managed travel diary and confidential communications for a prominent family.
Personal Secretary to Chief S&T Engineer
Konkan Railway Corporation Ltd.
01.2009 - 01.2009
- Supported the Chief Engineer during the Anti-Collusive Device Project, producing technical minutes and reports.
Numerous Roles with Legal and General Contracting / Trading Companies
01.1999 - 01.2008
- Including positions such as Legal Secretary in Jeddah, Executive Secretary in Dubai - UAE, and Executive Secretary in Jeddah - KSA.
Various Roles with General Trading & MEP Contracting Companies
01.1983 - 01.1999
- Including positions such as Stenographer, Speed Typist, Office Administrative Coordinator in India and Executive Secretary in Jeddah - KSA.
Education
Bachelor of Arts -
Chhatrapati Shahu Ji Maharaj University, Directorate of Continuing & Distance Education
Kanpur, Uttar Pradesh07.2000
P.U.C. II - Arts Stream
Board of Pre-University Examinations
Bangalore, Karnataka06.1986
Senior School Leaving Certificate - undefined
Board of Karnataka State Secondary Examinations
Bangalore04.1980
Skills
Assisted executive secretarial tasks
Coordinated administrative functions
Digital and manual documentation
Coordinated supplier management
Workflow improvement
Discreet correspondence handling
Multilingual Communication
Effective troubleshooting approach
Adept at coordinating teamwork and delegating responsibilities
Proficient in MS Office especially Excel
Certification
Tally ERP & Prime – GST/TDS Modules, cheques printing
DECLARATION
I do hereby declare that all the information provided in this Curriculum Vitae is accurate, true to the best of my knowledge and belief. Gulam Hashmath Ali
General information
- Passport No. V-3219496
- Issued at: Bengaluru
- Issued on: 2021-10-04
- Validity: 2031-03-10
- Date of Birth: 1964-05-20 (Age: 60+)
- Place of Birth: RAICHUR
- Civil status: Married with 04 teen kids
Timeline
Administration & Accounts Payable Executive
K. Amare Gouda & Co.
01.2021 - Current
Warehouse Executive
Sri Laxmi Venkatadri Agro Foods
01.2020 - 01.2020
MSME Entrepreneurship
Doulat Garments / Doulat Trading Agency
01.2018 - 01.2019
Assistant Manager - Admin. & Accounts
D.V.N. Exports Pvt. Ltd.
01.2017 - 01.2018
Secretary / Document Controller
ETA STAR Engineering & Contracting
01.2014 - 01.2015
Executive Secretary to CMD
OCC MEP Engineering & Contracting, LLC.
01.2013 - 01.2013
Office Secretary & Admin
UHNWI's Private VVIP Household
01.2010 - 01.2011
Personal Secretary to Chief S&T Engineer
Konkan Railway Corporation Ltd.
01.2009 - 01.2009
Numerous Roles with Legal and General Contracting / Trading Companies
01.1999 - 01.2008
Various Roles with General Trading & MEP Contracting Companies
01.1983 - 01.1999
P.U.C. II - Arts Stream
Board of Pre-University Examinations
Senior School Leaving Certificate - undefined
Board of Karnataka State Secondary Examinations
Bachelor of Arts -
Chhatrapati Shahu Ji Maharaj University, Directorate of Continuing & Distance Education