Gulfisha Shaikh
ADMINISTRATIVE HR AND SECRETARIAL PROFESSIONAL
Mumbai
Summary
I am an experienced professional with over 12 years in administrative Department as executive assistant and HR associate. My expertise encompasses event management, maintaining confidentiality, and office management, which has significantly contributed to my career growth. I provide robust support to executives and manage various administrative duties efficiently. I am seeking an opportunity to leverage my skills within an organization focused on growth and innovation.
Overview
16
16
years of professional experience
2
2
Languages
Work History
General Business Development Manager
The Propshop World Wide pvt ltd
01.2025 - 02.2025
- Company Overview: Exhibition Stall Designer Company
- Coordinating for stall designing with the exhibitors
- Assisting the Director of the company to keep a record of weekly meeting.
- Coordination between the technical engineer and the client.
- Execution of stall as per client requirement.
- Exhibition Stall Maker
HR office Associate- Contractual Project
ITC Limited
08.2022 - 03.2023
- Company Overview: Indian FMCG company
- Looking after complete HR operation involved coordinating with consultancies for new Joinee data, schedule test, short listing interviewers, processing from joining to termination process of the candidate.
- Taking care of yearly budget of stationery, pantry and other expenses of the branch.
Administrative Manager-Contractual Project
Medialinks Pvt Ltd
05.2022 - 07.2022
- Company Overview: Dubai Based Advertising Company
- Looking after administrative work of the organization including quarterly accounts, generating daily transaction invoices, payment collection of the service provided.
- Coordinating with the international advertising companies related to the business includes india, isreal, dubai.
- Creating daily business bills, keeping records with accounts
- Remote Work
Assistant HR Admin Cum Secretary
Singularity Labs Pvt Ltd
03.2020 - 04.2021
- Company Overview: Innovative Technology Company
- Assisting to CEO of SingularityAix, California.
- Assisting recruitment process.
- Taking care of office accounts and operations to enhance work quality during pandemic.
- Managing Microsoft 365 admin helpdesk (IT) and maintaining social media portals.
- Taking care of office operations to enhance work quality in pandemic by being in contact with every employee every day. This includes facilities management, fixed asset control, Inventory management, providing logistic support.
Branch Assistant Cum Operation Executive
ITC Limited
07.2019 - 03.2020
- Company Overview: Leading Indian FMCG company
- Managing and Maintaining Transportation, Hotel Booking, Meeting rooms, VC, Health Campaign, Office Stationery, Pantry Material Supply, Yearly Events for staff.
- Dealing with consumer/wholesaler’s complaints and service request on ZENDESK.
- Maintaining records of new product samples & coordinating for quality check.
- Operating SAP and managing transportation, hotel booking and events.
- Obtaining feedback and resolving functional concern of the team.
- Marketing Coordinator between Team & Branch Sales Manager.
- Keeping track of time-to-time reimbursement of medical, sampling, and other expenses of Office staff.
- Handling monthly product sample stock for quality check.
AM Cum Operation Executive
ICICI Bank
10.2014 - 07.2019
- Company Overview: Private Sector Bank
- Assisting (Grade- JGM, GM & DGM)
- Maintaining the accounts report of the team clearing the invoices.
- Finalizing the quotation for any required office equipment & stationery.
- Travel management and maintaining calendar of the reporting authority.
- Creating memo & internal approval processes.
- Maintaining inward & outward courier record, meetings rooms & conference call of the team.
- Travel Management (Hotel/Flight/Cab/Visa) for reporting authority & pan India team (National & International Travel).
- Event arrangements.
HR Assistant Cum Coordinator
School Of Broadcasting & Communication
06.2013 - 09.2014
- Company Overview: Media Learning college
- Reporting to the director and handling recruitment processes
- Counselling provider to the new enquiries.
- Managing complete administrative work and keeping records of enquiries.
- Taking care of admission process and account reconciliation.
- Managing complete administrative work, handle the front desk, visitors, calls & keeping records of enquiry.
- Account reconciliation
- Coordinating with the University of Bhopal Makhanlal Chaturvedi for admission or for other specification of student.
Administrative Assistant
Xtreme Solution PVT LTD
03.2009 - 02.2011
- Company Overview: Service Provider Agency
- Handling collections and coordinating with customers and bankers.
- Managing petty cash, attendance and office maintenance.
- Organizing cultural activities and seminars
- Select best value quotation submitted by vendors & maintains stock of printing & stationery, pantry.
- Handle the collection Team.
Education
MBA - International Business
05-2021
Masters - Commerce
05-2014
Bachelor - Commerce
03-2012
Skills
Account reconciliation
Office Management
Petty Cash
Marketing
Travel Arrangements
Inventory
Vendor Management
Documentation
Business Relations
Event Management
SAP
Zendesk
Timeline
General Business Development Manager - The Propshop World Wide pvt ltd
01.2025 - 02.2025
HR office Associate- Contractual Project - ITC Limited
08.2022 - 03.2023
Administrative Manager-Contractual Project - Medialinks Pvt Ltd
05.2022 - 07.2022
Assistant HR Admin Cum Secretary - Singularity Labs Pvt Ltd
03.2020 - 04.2021
Branch Assistant Cum Operation Executive - ITC Limited
07.2019 - 03.2020
AM Cum Operation Executive - ICICI Bank
10.2014 - 07.2019
HR Assistant Cum Coordinator - School Of Broadcasting & Communication
06.2013 - 09.2014
Administrative Assistant - Xtreme Solution PVT LTD
03.2009 - 02.2011
Annamalai University - MBA, International Business
Mumbai University - Masters, Commerce
Mumbai University - Bachelor, Commerce