Summary
Overview
Work History
Education
Skills
Language Skills
Timeline
AdministrativeAssistant
Gulshan Malhotra

Gulshan Malhotra

Faridabad,HR

Summary

Experienced logistics and Exim trade professional with expertise in imports, exports, customs regulations, project cargo, reverse logistics, DGFT, regulatory framework, and MIS across multiple industries. Proven track record of streamlining the customs clearance process and reducing delivery times, resulting in zero demurrage and detention. Skilled in managing vendor relationships and negotiating contracts, leading to a 25% reduction in logistics costs. Successful coordination of cross-functional teams to ensure smooth logistics movements and timely stock inward. Adept at efficiently managing international project cargo within strict timelines.

Overview

22
22
years of professional experience

Work History

AGM - Imports

Planetcast Media Services Ltd
07.2014 - Current
  • Company Overview: Planetcast Media Services Ltd (Formerly Essel Shyam Communication Ltd) is a technology driven service provider specializing in Media Broadcasting, production, post production, distribution for multi-platform / multi devices along with Playout, Satellite based telecom, Satcom solution provider for telemetry, hydrology and variety of scientific and environmental technological services.
  • Reporting to CFO
  • Handling export-import shipments of materials like confirming of delivery, speedy clearance, as well as liaising with shipping vendors. Ensured documentation & execution of the shipments.
  • Managing Project cargo export operations, Letter of Credit, Pre Shipment-Post Shipment Procedure.
  • Drafting the risk management plan that should propose applicable and effective security controls for managing the risks & implementing it thereafter.
  • Co-ordination & Tracking with Shipping line/ forwarding company and supplier to move the materials.
  • Project management and third Country/ party mercantile trade coordination.
  • Dealing with all organization repair and return activity.
  • Liasoning for regulatory framework with DGFT, MEITY, MTCTE , Import License etc.
  • Overseas Commercial Event management under commercial and demonstration term.
  • Preparing and providing clients with techno-commercial proposals; clarifying the doubts and following up for the orders.
  • Coordinating and appointing the logistic partners for safe and timely delivery of consignment.
  • Coordinating with freight forwarders for best freight and timely booking of shipment by ocean or air.
  • Experience of Custom Clearance of 2nd Hand electrical/Electronic Equipment re-Import into India.

Dy. Manager – Import , Export and Pricing

IMI Norgren Herion Pvt Ltd
03.2009 - 06.2014
  • Company Overview: It’s a part of the US $3 Billion IMI Group, head quartered in Birmingham, U.K. Norgren dealing into Pneumatics Parts catering to Industry/Sectors like Automotive, Commercial Vehicles, Printing & Packaging, Electronics/Semi-Conductors, Metal Manufacturing, Petrochemical & Chemical, Pharmaceutical, Fertilizer, Paint, Color and Chemicals, Cement etc. It has 7 Branch Offices spread all over in India at Delhi, Pune, Mumbai, Chennai, Hyderabad, Vadodhara, Coimbatore and Bangalore.
  • Reporting to D.G.M. (Operations)
  • Co-ordination with freight forwarders and clearing agents for expedite timely receipt of consignments.
  • Co-ordination with custom for all customs related work.
  • Co-ordination with accounts for making payments to overseas suppliers and freight forwarders and clearing agents.
  • Maintains all records of imports and exports related work.
  • Liaison with DGFT and Export Promotion Council.
  • Co-ordination with for all High Sea Sale related imports.
  • Exploration of new F/F & CHA negotiation.
  • Pricing – Liaising for prices for all special products from sister companies
  • Setting up of an organized system to maintain price files and past pricing requests.
  • Being the single point of contact for all pricing requests.
  • Back-up for all Purchasing activities.
  • Monthly, Quarterly & Yearly MIS Report.

Sr. Executive – Exports (Export Documentation and Logistics.)

M/s Shades Of India Crafts Pvt. Ltd.
07.2005 - 02.2009
  • Company Overview: A Home furnishing Export House
  • Reporting to VP (Finance & Operation)
  • Coordinates with Vendors, Expediters, Forwarders and shipping companies in the most economical shipping mode.
  • Management and Analysis of all Pre-Shipping & Post-Shipping documents and compliance to Indian Govt processes.
  • PR and Relationship management with relevant 3rd party agencies – Embassies, Consulates, Chamber of Commerce, Financial Institutions.
  • Reviews and approve the export packing specifications and transportation drawings of Vendors.
  • End 2 End Complete shipping solutions for existing & New Customers – both inbound and outbound with active experience of Liasoning with overseas CHA and shipping companies in UK & USA.
  • Independently corresponding with overseas clients and suppliers.
  • Actively involved in Sales promotion, MIS related to Sales and realization.
  • Established business relationship with major shipping lines for heavy cargo and top International freight forwarders.
  • Managed retail activities in areas of supply, returns, exchanges , scheduled pickups and deliveries, and interfaced with vendors on the selection and purchase of inventory.
  • Maintain extensive written, verbal and fax communications with U.S., UK and overseas customers and dealers, provide product and delivery information.

Executive- EXIM (Export – Import)

M/s Meenu Creation Apparel Exports
03.2001 - 04.2005
  • Company Overview: A Readymade Garment Export House
  • Reporting to Managing Director.
  • Bank liasoning for L/C (opening, amendment, Bill Discounting , PC Limit management etc).
  • Handling Post shipment works such as BRC, Debtor Follow -UP, Updating Shipment Schedule
  • Liasoning with shipping cos., CNF agents, Insurance agencies.
  • Played a key role in managing import and export order execution for the smooth flow of operations.
  • Instrumental in streamlining Export/Import Documentation, Filing & Record Keeping.
  • Distinction of getting the best freight rates for import & export shipments.
  • Responsible in the preparation of shipping procedures and execution plan.
  • Supervises the overall logistics operation of the particular order and makes the shipping plan especially for heavy cargo & ensuring final delivery in accordance with Lead-time of the order.
  • Preparing MIS sales reports with a view to apprise top management of the routine operations.
  • Working in close coordination with the buyers & keep them updated on consignment movement.
  • Attends pre-shipment meeting with Vendor, forwarder and shipping company.
  • Supervises loading operation of heavy and sensitive cargo at the time of dispatching.
  • Responsible in the preparation and controlling of overall (weekly/Monthly) Shipment schedule.

Education

PG - International Business

Symbiosis Institute
01.2010

Proficiency Course - complete MS Office and Windows Skills & Internet Applications

01.1999

Graduation - undefined

Delhi University
01.1999

Diploma - computer application & Financial accounting

01.1998

AISSCE (12th) - undefined

CBSE Delhi
01.1996

Skills

  • EXIM (Export – Import) Process Management
  • Engagement with critical SPOCs - Custom House Agents, Freight Forwarders, shipping Line , Customs Dept, MEITY, MOEF etc and other external agencies for ensuring timely clearances and cost effective logistics solutions
  • Reverse Logistics Management including RMA, GR Waiver, Chartered Engineer, Advance Replacement, OOW , Project Cargo Handling, Temporary Import-Export Regulations, ATA Carnet
  • Handling of Third Country Gov , Non-govt Projects
  • Independently corresponding with overseas clients and suppliers
  • Represent with Government Departments (DRI, Customs) for Notice, Litigations Closures
  • Classification and valuation of goods, SVB, AEO T1, DGFT Import License of Restricted Goods, BIS, WPC, MTCTE Regulatory framework
  • Knowledge of SARC Countries custom clearance in Project Cargo Handling for commercial short / Long term events, Handle Singapore Customs clearance etc
  • Preparing MIS
  • Problem-solving
  • Teamwork and collaboration
  • Friendly, positive attitude
  • Flexible and adaptable
  • Problem resolution
  • Decision-making

Language Skills

English
Hindi

Timeline

AGM - Imports

Planetcast Media Services Ltd
07.2014 - Current

Dy. Manager – Import , Export and Pricing

IMI Norgren Herion Pvt Ltd
03.2009 - 06.2014

Sr. Executive – Exports (Export Documentation and Logistics.)

M/s Shades Of India Crafts Pvt. Ltd.
07.2005 - 02.2009

Executive- EXIM (Export – Import)

M/s Meenu Creation Apparel Exports
03.2001 - 04.2005

Proficiency Course - complete MS Office and Windows Skills & Internet Applications

Graduation - undefined

Delhi University

Diploma - computer application & Financial accounting

AISSCE (12th) - undefined

CBSE Delhi

PG - International Business

Symbiosis Institute

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