GURPREET SINGH CHHABRA
PUNE
Summary
Insightful Analyst known for high productivity and efficient task completion. Possess specialized skills in Invoice processing, Travel & Expense report, and Vendor Master Data which enhance problem-solving capabilities. Excel in communication, teamwork, and adaptability, ensuring seamless collaboration and innovative solutions in dynamic environments.
Overview
9
9
years of professional experience
Work History
Analyst
Ecolab
Pune
09.2024 - Current
- Responsible for the P2P process, including functions such as vendor master maintenance, invoice processing, and travel and entertainment expenses.
- Experience working in a global environment, including processing invoices across multiple countries, such as India, the US, the UK, and EMEA, etc.
- Monitor and ensure that all the invoices are processed on time, with the correct tax posting of invoices.
- Review and validate the essentials of valid invoices, such as supplier details, PO, bank account details, and invoice date, etc.
- Reconcile statements, research discrepancies, and resolve issues with vendors and internal departments.
- Closely work with business users and buyers to clear invoices that are stuck in any queue.
- Effectively manage the AP inquiries team to enable adequate and timely responses to vendor queries and payment concerns.
- Maintain that SOPs and checklists are updated immediately, and that the process is documented effectively.
- Assuring that Root Cause Analyses (RCAs) for errors and delays are performed, and that corrective actions are implemented.
Travel & Expense Process Control Analyst
Evolent Health
Pune
08.2021 - 08.2024
- Handling travel and expense management for the US and India, including Forex card application, followed by an end-to-end documentation process for employees.
- Approval of the expenses report in a timely manner to meet SLA commitments and weekly payment deadlines.
- Group mailbox monitoring, handling vendor, employee, and offshore queries.
- Maintaining the tracker for each expense, where issues come up.
- Monthly reconciliation for U.S. expenses audit data.
- Ensures timely and accurate approval of invoices and payments to vendors, or suppliers.
- Support the clean-up of aged invoices and old expenses, which are in draft status.
- Monitor open and overdue invoices, and communicate or follow up accordingly with the appropriate stakeholders.
- Reconcile supplier statements, and resolve any queries relating to the same.
- Maintain the invoice query log, and resolve queries on a timely basis using the Jira ticket tool.
- Maintain complete documentation accurately, in accordance with company policy.
- Assist with month-end close, audit requests, and ad hoc projects.
- Assist in tracking all gaps and issues related to the process review, collaborate to identify solutions, and receive approval from all impacted stakeholders.
- Manage the daily volume of invoices (PO and non-PO) and expense reports.
- Review and validate the credit memos, identify invoices to be offset against credit memos, and process the same.
- Timely escalation to the manager for issues that cannot be handled or managed.
- Weekly creation of an amortization schedule for prepaids.
- Constantly focused on root cause analysis for process improvement, and ensuring ongoing compliance with SOX controls.
- Communication with Candor helps us to understand the gap in the process.
- To-and-fro communication is the best approach to get things done in a better way.
- Performing ad-hoc duties within the team as required and directed by the manager.
Finance Executive
IAC India Private Limited
Pune
03.2021 - 07.2021
- Assist in processing supplier invoices.
- Identify and resolve invoice discrepancies and issues.
- Checking and auditing employee expenses as per the T&E policy.
- Coordinate with employees to resolve their queries.
Accounts Payable Assistant
BDO India LLP
Pune
06.2019 - 02.2021
- Responsible for timely auditing and approving expenses in Concur.
- Reviewing the expense report for compliance.
- Reject the expense claim that does not comply with company policy.
- Report on the expense claim cases with violations of ethics and the code of conduct.
- Processing expenses reports in a timely manner to meet SLA commitments and weekly payment deadlines.
- Work with the Treasury team to ensure the reimbursement payment is made timely and accurately.
- Maintaining and filing paid expense reports.
- Maintaining Vendor Master Data.
- Full and Final Settlement of Employees.
- Effectively interact with and respond to employees' queries.
- Contribute ideas and actions towards the continuous improvement of processes within the area of influence.
- Train new joiners to help them come up the learning curve.
- In addition to travel and expense-related activities, support the AP team with day-to-day functions, such as processing invoices, reconciling vendor statements, responding to vendor queries, and other duties as per requirements.
- Updating the Lower Deduction Certificate (LDC).
- Parking of non-PO invoices in FV60.
- Creation of vendor and employee codes in SAP, as per the business requirements.
- Modification of vendor, such as name changes, address changes, contact address, email contacts, tax code changes, withholding tax (for correct taxation), payment terms, payment method (general or company code level), vendor blocking and unblocking, MSME, and GSTIN updating.
- Creation of HSN code as per business requirements.
- Employees' Open Item Reporting
- Basic understanding of GST and TDS.
- GST compliance for input tax credit.
- Weekly consolidated GSTR-2A to check whether the return has been filed or not.
- Support for Internal Audit and Statutory Audit.
- Month-End Reporting - Forecasting of Travel and Expenses, and Mobile and Broadband.
- Employee Reconciliation.
Accounts Payable Associate
c
Gurgaon
01.2017 - 04.2019
- Handled three European markets (Finland, Denmark, and Norway), including month-end closing and reporting, with problem-solving skills.
- Assist in processing supplier invoices (PO and non-PO invoices), recording them to the appropriate GL account, and reviewing invoices for the applicability of taxes.
- Perform reconciliations of supplier accounts, statements, against invoices.
- Resolve all vendor queries and requests coming via e-mails/tickets within the agreed SLAs.
- Review and validate the essentials of a valid invoice, such as supplier details, PO, bank account details, and invoice date.
- Conduct the 3-way or 2-way match process, and identify any discrepancies.
- Creation and maintenance of supplier data in SAP.
- Follow up with requisition (via emails, calls, or tickets) to resolve held invoices as per the AP guidelines.
- Follow department standards with respect to invoicing exceptions (i.e., invalid/incorrect PO, missing PO, incorrect vendor number on PO, missing items on PO, incorrect bill-to address, adjustments, etc.).
- Track all invoices that have issues, and supplier invoice aging not processed for payment, and proactively report issues.
- Ensuring compliance with SOPs and applicable policies related to the creation and maintenance of suppliers, quality assurance, and payments.
- Ensuring SOX and other audit compliance as per process requirements.
- Providing timely information to senior management on escalations and issues identified that may lead to errors, fraud, or any other factors that may impact SLAs or functional performances.
- Perform a daily internal audit to ensure all the invoices and queries are handled as per the guidelines.
- Assist with other projects as well (Aged Creditors Report, Inter Company, STP Review), and month-end closing.
Client Service Associate
Policy Bazaar
Gurgaon
07.2015 - 07.2016
- Handling customer document verification and scheduling the appointment for medical, if necessary.
- Helps customers in a life insurance company figure out how much insurance they can afford, as well as how much coverage they need to ensure their loved ones will be cared for upon their death.
- Provided superior customer service by responding promptly to client inquiries and requests.
Education
Lean Six Sigma Yellow Belt -
12.2022
Certification - Goods and Service Tax
Tax Guru
New Delhi05.2021
Participant - IFRS
Simandhar Education
Pune10-2020
Accounting Fundamentals - Reading Financial Statement & Excel crash course
Corporate Finance Institute
01.2020
PGDM - International Business
Symbiosis Centre For Distance Learning
Pune09.2019
Certification - Business Accounting and Taxation
Edu Pristine
New Delhi08.2016
SAP (FICO) -
Edu pristine
New Delhi08.2016
Bachelor of Commerce - Cost and works Accounting
University of Pune
Pune05-2015
Skills
- SAP Finance Module
- Root-cause analysis
- Audit support
- Process improvements
- Process enhancement
- Decision-making
- Attention to detail
- Time management
- SAP Concur
- Workday
- Jira
- Automation and innovation
- Research and analysis
- MS Excel
- Microsoft office
Languages
- English
- Hindi
- Punjabi
Accomplishments
At Evolent, we used to prepare the data for Budget vs Actuals manually. I worked on this and found the solution with the help of WFM team to prepare one macro file where it can auto generate the emails with all the required details like - Budget Available, Budget Consumed and Balance Budget so that each department Manager has a clear visibility while spending the amount. Conclusion - I end up with the Manual work and now everything is automated.
References
References available upon request.
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
swipe to browse
Certification
SAP FICO
Timeline
Analyst
Ecolab
09.2024 - Current
Travel & Expense Process Control Analyst
Evolent Health
08.2021 - 08.2024
Finance Executive
IAC India Private Limited
03.2021 - 07.2021
Accounts Payable Assistant
BDO India LLP
06.2019 - 02.2021
Accounts Payable Associate
c
01.2017 - 04.2019
Client Service Associate
Policy Bazaar
07.2015 - 07.2016
Lean Six Sigma Yellow Belt -
Certification - Goods and Service Tax
Tax Guru
Participant - IFRS
Simandhar Education
Accounting Fundamentals - Reading Financial Statement & Excel crash course
Corporate Finance Institute
PGDM - International Business
Symbiosis Centre For Distance Learning
Certification - Business Accounting and Taxation
Edu Pristine
SAP (FICO) -
Edu pristine
Bachelor of Commerce - Cost and works Accounting
University of Pune
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