Guruprasad B

Payroll Activities (India):

• Validation of inputs shared by HR team and coordinating with HR team for the discrepancies found.
• Verification and updating of CTC of new hires in Darwinbox, and enable their IT declaration and Flexi benefit windows.
• Uploading the various inputs to Darwinbox for processing of salaries.
• Validating Form-11 details of New Hires for PF registration.
• Processing of Salaries for 1,100 (monthly average) employees, including F&F cases, and reviewing the same in all manners with the workings file for finalization of payroll.
• Accounting of payroll costs to NetSuite.
• Preparation of Final Payroll reports, including variance analysis, for Payroll Approval.
• Preparation of RTGS upload files for salary disbursement.
• Preparation of TDS returns data (24Q) every quarter.
• Preparation of Monthly Food coupon and NPS Corporate contribution files for deposits.
• Resolving employee queries via helpdesk tickets related to TDS, Variable Payments, and Flexi Components.
• Coordinating with statutory vendor for resolving PF issues and timely payment of PF, and filing of PT and ESI returns.
• Coordinating with the comms team for timely employee-related communications on policies, announcements, and sending reminders to complete the activities as per the plan.
• Conducting payroll sessions for new hires and open house sessions for tax-related queries and clarifications before POI submission.
• Liaise with the external team for conducting Proof of Investment (POI) verification.
• Preparation of Payroll Schedules for audit.

International Payroll: (UK, Serbia, and US)

• Review and upload inputs received from the HR team to the Deel platform.
• Coordinate with Deel team for processing of UK & Serbia salaries and finalize the reports with requisite changes.
• Uploading reimbursement details received from the AP team into the Deel platform.
• Coordinating with third-party team for understanding and implementing changes with respect to Serbia payroll laws.
• Preparation of final files for approval.
• Creating new employees in Deel for onboarding.
• Resolve employee queries with respect to salary.
• Preparation of salary JV to upload into NetSuite.
• Preparation of Salary JV of US Payroll and 401k contributions.

Finance Roles:

• Verification of internet claims and other business expenses (Reimbursements) as per policies and approval matrix.
• Accounting of reimbursements as per the budgets created in NetSuite and follow-up with AP team for payments.
• Accounting of employee monthly cost accruals, such as salary, bonus, and variable bonuses.
• Verification of US and other regional employees' reimbursements on Concur-SAP and share data with the AP team for further processing.
• Reconciliation of Payroll GLs with the Salary Register.
• Handling Internal and External audits for Payroll.

• Coordinating with HR team for inputs, variable data, new & exit employee’s data and sharing the same to the Darwinbox team for payroll processing
• Reviewing of processed salaries and final settlements for further processing
• Coordinate with employees for collecting investment proof and its verification
• Verification of statutory recoveries like Provident Fund & Professional Tax
• Preparation of NEFT/RTGS upload files for salary disbursement
• Preparation of TDS returns data (24Q) every quarter
• NPS Corporate contribution deposit & filing
• Analysis of salary variance, reconciliation of employee loan recoveries etc
• Resolving employee queries via emails and helpdesk tickets related to TDS, Variable Payments and Flexi Components
• Enabling of IT Declaration based on employee requests & Flexi Benefit expense submission windows every month in Darwinbox
• Verification and processing of Business Reimbursements and flexi benefits before processing salaries
• Coordinating with Travel team for Travel Advance, Per diem, Flights & Accommodation bookings
• Registration of new employees on EFPO portal, approving PF transfer claims, basic detail change requests, and generation of challan for payments
• Coordinating with employees for UAN activation, Aadhar Linking & Joint Declarations for corrections
• Preparation of reports as and when required by the management for various decision making related to employees, department wise strength, salary cost and attrition reports, etc

• Payroll Activities (India): Processing of salaries for 2300+ employees every month on an average
• Validation of Inputs received from HR team and variable data received from production units
• Reviewing of processed salaries and accounting for further processing and payments
• TDS Computation and verification of Form-12BB (tax saving declaration documents) for proper tax computation and recovery
• Coordinate with employees for collecting investment proofs
• Verification of statutory recoveries like, Provident Fund, Professional Tax, ESI and other salary & normal advances
• Preparation of TDS returns data (24Q) every quarter
• Analysis of salary variance, reconciliation of employee advance recoveries etc
• Final Settlements accounting and payments after final TDS recovery
• (Gratuity, Leave Encashment, Bonus and, etc.)
• Coordinating with payroll software consultant for changes to implement in case of salary revision and modifications
• Resolving of employee queries related to Salary and TDS via emails
• Actively involved in migration and implementation of payroll to new software
• Assist in salary revision/restructuring workings
• Preparation of reports as and when required by the management for various decision making related to employees
• Preparation of Annual Returns and Monthly returns data as required by the Statutory departments, CLC and Shops and Factory establishment act
• Preparation of WRI (Wage Rate Index) data as and when required by the Ministry of Labor and Employment
• Resolving of queries and notices issued by the EPFO and other statutory boards
• Accounting & Finance: SAP FI Vendor Accounting, GL Reconciliation, Employee Related Provisions and recording financial transactions of general expenses and payments
• Accounting and payment of employee bonus, LTA, and other rewards
• Review of new joiners/ transferred employees cost and profit center for appropriate accounting and allocation of costs
• Preparation of Vendor Reconciliation and follow-up for various activities like, Invoices, balance confirmation, debit and credit notes issuance, and etc
• Month-End closure activities, Variance analysis, Preparation of Schedules for Statutory and Internal Audits
• Execution of reports and providing explanation for various aspects related to employees and vendors
• Preparation of Actuaries Valuation data for Employees' Gratuity & Leave Encashment as required by the consultants

• Order to Cash (O2C)
• Credit Management: Able to analyze previous orders placed and release current orders based on previous payment commitment
• Credit Limit Changes based on requests and approvals there on
• Preparation of Provisions and Debt reports on Monthly, Quarterly and Bi-annual basis
• Blocking of customer accounts on bouncing of cheques and releasing after repayment of same
• Cash Application: Researching of amounts deposited in bank by customers and crediting same in SAP customer codes
• Following up with customers on missing commitments of payments