HARESH RAMANUJ

Conductor – Gujarat State Road Transport Corporation (GSRTC)
-Certified Public Transport Professional Ensuring Passenger Safety, Ticketing Accuracy, and Emergency Response Readiness

• Cash Entries:
  Daily cash receipts and payments.
  Petty cash expenses recording.
  Cash sales and miscellaneous income entries.
• 🔹 Journal Entries (J.V.):
  Raw material consumption/issue entries.
  Adjustment entries (e.g., depreciation, provisions).
  Inter-departmental expense allocations.
  Accruals and prepayments.
• 🔹 Cheque Printing & Processing:
  Printing of cheques for vendor/supplier payments.
  Recording of cheque numbers in payment vouchers.
  Manual tracking of issued, cleared, and bounced cheques.
• 🔹 Raw Material Journal Vouchers:
  Recording raw material receipts and issues.
  Matching with purchase orders and GRNs (Goods Receipt Notes).
  Quantity and rate reconciliation.
• 🔹 Creditors' Payment Orders:
  Preparation of payment vouchers for accounts payable.
  Due date-wise tracking of vendor bills.
  TDS deduction and accounting (if applicable).
• 🔹 Bank Transactions:
  Receipts via NEFT/RTGS/IMPS and cheque deposits.
  Payments made through online transfers, cheques, or demand drafts.
  Interest income or charges posted from bank statements.
• 🔹 Bank Reconciliation:
  Monthly reconciliation of bank statements with ledger.
  Identification of unpresented cheques and deposits in transit.
  Adjustment entries for bank charges, interest, etc.
• 🔹 Reporting:
  Daily cash and bank balance summary.
  Outstanding creditors report.
  Raw material stock and consumption report.
  Daily transaction summary report in Tally.

• Handled full-cycle transactional accounting for Cash, Bank, and Creditor accounts, ensuring timely and accurate reconciliation and reporting.
• Managed branch-wise operational entries to align inter-branch settlements and correct accounting discrepancies.
• Recorded and monitored Accounts Receivable and Accounts Payable, maintaining clear documentation for credit terms, due dates, and payment tracking.
• Processed raw material purchases, including accurate accounting of GST, VAT, and import duties, in compliance with applicable tax laws and regulatory standards.
• Ensured timely and compliant recording of import purchase entries, coordinating with logistics and customs teams for correct documentation and valuation.
• Streamlined voucher preparation, journal entries, and supplier invoicing, enhancing transparency and audit readiness.
• Contributed to monthly closing activities, including bank reconciliations, creditor aging analysis, and reporting schedules.

• Operational Payables Accounting: Oversaw payment processing and reconciliation for multiple branches, including the resolution of disputed transactions and proper adjustment/linking with corresponding Payment Orders and Journal Vouchers.
• Receivables Management: Handled customer receivables, ensuring timely collections and accurate records.
• Payroll Entries: Recorded and reconciled payroll-related accounting entries.
• Lorry Receipt & Freight Accounting:
  Maintained internal Lorry Receipts (LRs) and tracked external freight charges.
  Ensured accurate documentation and accounting of freight revenue and associated costs.
• Operating Expenses:
  Monitored and recorded operating costs such as truck maintenance, fueling, and administrative expenses.
  Ensured compliance with budgeted expenditure and cost-efficiency metrics.
• Lorry Utilization Reporting: Prepared monthly reports analyzing Lorry Receipts, freight volumes, fuel efficiency, and maintenance costs to evaluate vehicle utilization and operational performance.
• Quarterly Budgeting and Analysis:
  Developed budgets including Revenue, Cost of Goods Sold (COGS), Operating Expenses, EBITDA, Taxes, and Operating Profit.
  Provided variance analysis to support decision-making.
• Banking and Financial Entries:
  Processed and reconciled cash and bank transactions, including bank reconciliation statements.
  Maintained accuracy in purchase orders, sales orders, and related accounting entries.

Firm Description: A nationwide fertilizer production and distribution company with multiple production units and administrative branches across India.

Responsibilities & Key Contributions:

• Took charge of warehouse accounting operations, ensuring accurate inventory management and accounting reporting.
• Prepared and maintained Monthly Spiral Reports, encompassing:
  Core financial transactions such as transport billing, payroll entries, cash/bank transactions, journal vouchers (JVs), and loan and advance accounting.
• Compiled and analyzed Trial Balances, ensuring ledger accuracy and reconciliation.
• Developed comprehensive Profit & Loss Statements and Balance Sheets (Assets & Liabilities) for monthly and quarterly reporting.
• Collaborated with branch offices and production units to streamline data flow and ensure timely consolidation of accounts.