Hiral Rathod

Supporting finance and Accounts Payable operations for multiple UK-based group entities, including:

• Golden Tours Limited (GT).
• Golden Tours Transport Limited (GTT).
• Golden Tours Sightseeing Limited (GTSS).
• Hop-On Hop-Off Plus Limited (HOHO).

• Manage daily supplier email communications and invoice processing activities across multiple UK entities.
• Review and verify supplier invoices to ensure accuracy, supporting documentation, and compliance with internal controls.
• Perform invoice posting, remittance entries, and payment processing in Sage X3.
• Prepare payment files for GT, GTT, GTSS, and HOHO entities.
• Conduct supplier reconciliations and resolve payment discrepancies, debit balances, and unallocated credits.
• Prepare accruals and prepayments during month-end closing activities.
• Maintain cashbooks for multiple group entities, and perform invoice allocations.
• Process refunds through Phoenix and ensure accurate financial records.
• Support audit readiness by maintaining proper documentation, and reconciliation records.
• Coordinate with operational and finance teams to resolve invoice- and payment-related issues.
• Support process improvement initiatives, and ensure adherence to accounting controls and procedures.

• Assisted in researching process optimisation methods.
• Identified redundant steps in purchase order approval.
• Supported auditing of invoice processing for compliance with a three-step process, which reduced overpayments by 15%.
• Checked expenses incurred by employees and supplier invoices, reconciling bank statements daily.
• Handled processing of invoices according to due dates and conducted periodic audits of ledgers in SAP.
• Aided in maintaining the general ledger while collaborating with finance on suspense items.
• Performed additional duties as assigned.