Harish Rajan R

• Current Project – EY

Key responsibilities

a) Lease contract management:

• Finalizing Lease Orders (LOs) at the start of each month for lease contracts, ensuring timely approvals.
• Administered end-to-end lease contract lifecycle, including drafting, reviewing, and finalizing agreements
• Executed 2-way and 3-way matching processes.
• Coordinated weekly with depot teams to resolve new hire and unit mismatch issues.
• Partnered with vendors to address unit, serial number, and pricing discrepancies.
• Uploading and maintaining contract details in ServiceNow for accurate record-keeping.
• Monitored lease contracts and rental terms across 30- and 36-month periods.
• Processing of rental, buyout, damage, extension, and PPT invoices for payment submission.
• Compiled monthly buyout reports, including tracking of stolen and lost systems.
• Regularly monitored leasing payments and provided remittance details to stakeholders.

b) Accounts payable:

• Extensive knowledge in the areas of Invoice Processing and Vendor Master Data management.
• Possesses leadership qualities with effective work allocation, prioritization, and client support by processing related various reports to meet their requirements.
• Successfully completed VM & invoicing Transition for South Africa & Nordics region with 25 people
• Prepare invoice ageing report and provide the detailed analysis to management.
• Handling payment rejections
• Performed high value invoices check.
• Handled team of 34 members & monitored the work performed by them.
• Review & Approve Vendor master data in SAP database.
• Daily preparation of Reconciliation reports, Accuracy report & sharing with management on daily & monthly basis
• Participate in weekly and monthly operational calls with onshore team.
• Trained USA, Poland, Australia & Brazil clients on SAP system with tight timelines. Supported them during their SAP go-live.
• Responsible for receiving Process Updates / SOPs and Training from clients.
• Providing Updates and Trainings to the new teams.
• Managing escalations and providing solutions to the issues raised during transition and post go live.

• Achievements / Tasks

a) Lease management:

• Finalizing Lease Orders (LOs) at the start of each month for lease contracts, ensuring timely approvals.
• Administered end-to-end lease contract lifecycle, including drafting, reviewing, and finalizing agreements
• Executed 2-way and 3-way matching processes.
• Coordinated weekly with depot teams to resolve new hire and unit mismatch issues.
• Partnered with vendors to address unit, serial number, and pricing discrepancies.
• Uploading and maintaining contract details in ServiceNow for accurate record-keeping.
• Monitored lease contracts and rental terms across 30- and 36-month periods.
• Processing of rental, buyout, damage, extension, and PPT invoices for payment submission.
• Compiled monthly buyout reports, including tracking of stolen and lost systems.
• Regularly monitored leasing payments and provided remittance details to stakeholders.

b) Invoice Processing and Vendor management

• Compiling the volume reports, analyze and reporting.
• Invoicing the ageing report and provide the detailed analysis.
• Ensure all Team deliverable met within the agreed SLA’s.
• Validate the invoice received for payment is appropriate to pay and process the voucher in the system.
• Resolve discrepancies to reduce financial risk associated with the transaction.
• Regularly monitoring Void and Reissue of the payment and getting frequent follow up with thevendors on the Credit balance.
• Work with various departments in-order to find out the seriousness of risk and process improvement.
• Vendor file maintenance & keep a track for audit purpose.
• Closely monitor the month end activities with team members.
• Supporting GL team at the time of monthly reconciliation.
• Handling customer queries through emails.
• Duplicate payment analysis report (Before pay cycle run).
• Helped US clients to understand newly deployed tools and systems on a regular basis.
• Simplification of Reporting procedures and methodologies and re-designing reports to improveefficiency by saving time and accuracy.
• Conducting learning sessions and discussions to enable knowledge sharing and implementing bestpractices on approaches to handle and prioritize ad-hoc requests.
• Mercury Project Support – SAP Implementation Project
• Worked on Project implementation, which integrated the processes and system globally across EY
• Part of deployment team for Source to Pay (S2P) activities for Wave 2 Country (USA)
• Performed all system integration testing activities and UAT (User acceptance testing) by Scheduled test execution, status meetings, update test status and tracking defects.
• Conducted training to S2P team members on SAP application before Application Go-Live
• Conducted application tool testing as needed, ensuring the testing process is complete on time toreach application tested.
• Log a defect issues and track resolution.
• Worked on validating and converting data from the legacy system to Mercury for AP process.
• Training new vendors in the OCR tool and closely monitoring OCR exception queries.
• Part of Data cleansing activity from the migration of legacy system (GFIS to SAP)

• Achievements / Tasks
• Processing Supplier set up Workflows received via Support central Generic Queue (GE owned web tool).
• Review invoice and check request. Resolve invoice discrepancies.
• Setting up the supplier as per the WF requirement (Supplier Addition, Extension, Updation, Modification, Activation, Deletion and Merge.).
• Expertise knowledge in processing Banking WF’s and handling Accounts payable queries related to supplier banking setup.
• Maintaining Daily, Weekly and Monthly Client (Internal and external) reports.
• Ensure Rush request received through emails are processed within turnaround time.
• Training new joiners on process and onboarding activities.
• Oracle 10.7, 11.1, Oracle People soft Net Suite- Web Based tool Citrix.
• SAP, Vendor Invoice Management (VIM)
• Power BI
• Microsoft Office: Advance Excel, Outlook, Word, PowerPoint