HARPREET KAUR
Executive Assistant With 24+ Years Of Experience
Dwaraka, New Delhi
Summary
Adept at executive support and office management, I streamlined operations at Fortune India, enhancing team collaboration and event management efficiency. My meticulous attention to detail and strong problem-solving skills have consistently propelled project success, demonstrating a commitment to excellence and confidentiality in handling sensitive information.
Overview
25
25
years of professional experience
Work History
Executive Assistant to Editor
Fortune India
06.2010 - Current
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements of the editor
- Handled confidential and sensitive information with discretion and tact
- Processed travel expenses and reimbursements for executive team and senior management group
- Coordinating with guest panel and winners (Fortune events all over India MPW, 40 under 40)
- Managing front desk in the events
- Facilitated communication between senior management and staff.
- Coordinated with internal departments on a regular basis to ensure efficient functioning of day-to-day operations.
- Created and maintained computer- and paper-based filing and organization systems for records, reports and documents.
- Made travel arrangements to provide executives seamless and travel policy-approved business trips.
- Facilitated board meeting agendas and distributed support materials in advance for successful sessions.
- Entered customer information and updates in database system to track leads, interactions, relationships and propel sales opportunities.
- Created and maintained up-to-date records related to customer accounts or financial transactions.
- Acted as a liaison between the executives and internal and external stakeholders to facilitate communication flow.
- Conducted research on various topics as requested by executives or senior management personnel.
Executive Assistant to President
Digital ABP Pvt. Ltd.
03.2015 - 06.2018
- Daily scheduling and coordinating meetings and video conferences for the president and his teams
- Coordinating domestic and local travel and accommodation for teams
- Processed travel expenses and reimbursements for executive team and senior management group
- Creating and maintaining a system for regularly filing and retrieving documents
- Set up meeting and event logistics for senior management and updated calendars.
- Supervised executive and management calendars while allocating tasks to administrative support team for smooth operational flow.
- Assisted in organizing conferences, seminars and other events as directed by the executives.
- Made travel arrangements to provide executives seamless and travel policy-approved business trips.
- Took detailed notes in meetings and disseminated information afterward.
- Organized and managed complex calendar of appointments, meetings, and travel arrangements for executive team.
- Reviewed incoming reports, applications and memos to determine workplace priorities.
- Acted as a liaison between the executives and internal and external stakeholders to facilitate communication flow.
Executive Assistant to General Manager Sales (North India)
The Taj Mahal Hotel
New Delhi
02.2006 - 06.2010
- Coordination with Sales Team & Preparation of Sales Report
- Liaising with other Taj Hotels for Bookings and rates
- Arranging interviews and meetings for the GM
- Maintaining databases of Sales team and HRIS
- Communicating leads and sales related information to the appropriate executives enabling revenue generation
- Screened phone calls for executives to instantly identify priority clients and filter out spam calls.
- Monitored incoming emails and responded accordingly in a timely manner.
- Reviewed incoming reports, applications and memos to determine workplace priorities.
- Participated in frequent communication with other administrative team members, human resources and finance department on special projects and events.
Executive Assistant to Director – Implementation
International Management Group
10.2004 - 02.2006
- Taking Dictations, Drafting Letters and emails both internally and externally on behalf of the Implementation team
- Drafting the minutes of the meetings
- Maintaining Event and Personal Files for Implementation team and keeping the confidentiality of the papers
- Sending the invoices to the respective clients and following up regarding the payment
- Sending invites for company held events and maintaining their database
Secretary - ITD (International Travel Department)
Indian Hotels Company Limited (The Taj Palace Hotel, New Delhi)
03.2004 - 10.2004
- Taking dictations, typing business letters, reports etc
- Liaising with Travel Agents for travel arrangements and hotel bookings
- Coordinating for office conferences & seminars
- Arranging interviews, creating and maintaining personal files of staff
- Managed filing system, entered data and completed other clerical tasks
Office Secretary
Grant Thornton India Private Ltd.
01.2000 - 03.2004
- Dealing with queries via emails and telephone in connection with sales etc
- Coordinating with the other departments for the completion of the tasks
- Sorted and distributed incoming faxes, letters and emails for office distribution.
- Updated system to organize office documentation, maximizing efficiency and increasing productivity.
- Oversaw staff correspondence, record tracking and data communications, resulting in improved automation of office operations.
- Provided administrative support to management staff as needed.
Education
B Com - Pass
Delhi University
07.2002
Diploma in Secretarial Practice -
YWCA (Young Women’s Christian Association) of Delhi
07.1999
Skills
- Executive and administrative support
- Travel Coordination
- Strong problem solver
- Schedule & calendar planning
- Managing events
- Office Management
- Project Management
- Team Collaboration
- Office administration
- Scheduling
- Travel administration
- Meeting planning
Personal Information
- Date of Birth: 29th Oct 2024
- Marital Status: Married
Keyareas
- Coordinating with vendors and event company for gifts in event
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements of the editor
- Handled confidential and sensitive information with discretion and tact
- Processed travel expenses and reimbursements for executive team and senior management group.
- Coordinating with guest panel and winners (Fortune events all over India MPW, 40 under 40)
- Managing front desk in the events
- Daily scheduling and coordinating meetings and video conferences for the president and his teams
- Coordinating domestic and local travel and accommodation for teams
- Creating and maintaining a system for regularly filing and retrieving documents
- Coordination with Sales Team & Preparation of Sales Report
- Liaising with other Taj Hotels for Bookings and rates
- Arranging interviews and meetings for the GM
- Maintaining databases of Sales team and HRIS
- Communicating leads and sales related information to the appropriate executives enabling revenue generation
Timeline
Executive Assistant to President
Digital ABP Pvt. Ltd.
03.2015 - 06.2018
Executive Assistant to Editor
Fortune India
06.2010 - Current
Executive Assistant to General Manager Sales (North India)
The Taj Mahal Hotel
02.2006 - 06.2010
Executive Assistant to Director – Implementation
International Management Group
10.2004 - 02.2006
Secretary - ITD (International Travel Department)
Indian Hotels Company Limited (The Taj Palace Hotel, New Delhi)
03.2004 - 10.2004
Office Secretary
Grant Thornton India Private Ltd.
01.2000 - 03.2004
B Com - Pass
Delhi University
Diploma in Secretarial Practice -
YWCA (Young Women’s Christian Association) of Delhi
Similar Profiles
SAMALI BASU GUHASAMALI BASU GUHA
Deputy Editor at Fortune IndiaDeputy Editor at Fortune India
Aniket TashildarAniket Tashildar
Customer Support Executive at Fortune Infoserve India Pvt LtdCustomer Support Executive at Fortune Infoserve India Pvt Ltd
Diarra GadjiDiarra Gadji
University Fellow at Seeds Of Fortune - Seed of FortuneUniversity Fellow at Seeds Of Fortune - Seed of Fortune