HARSHAL MANDORE
Bhayandar West
Summary
11+ years of work experience in Tender Business Management, Business Development through tender, Institutional Sales, Supply Chain Management, Distribution Management. Detail-oriented team player with strong organizational skills. Ability to handle multiple projects simultaneously with a high degree of accuracy. Self-motivated to consistently provide first-class results in line with stringent targets and deadlines
Overview
11
11
years of professional experience
Work History
Asst. Manager - Domestic Sales (Tender Business)
Balkrishna Industries Ltd. (BKT)
Mumbai
07.2024 - Current
- Lead the end-to-end tendering process
- Develop and maintain a comprehensive knowledge base of the tendering process, including relevant regulations, procedures, and standards
- Dealing in big tenders (GEM Portal, CPP, IREPS etc.) with large Govt Organizations, leading private organizations and others
- Analyze tender documents, identify requirements, and prepare bid responses in line with customer needs
- Prepare and submit tender proposals within specified deadlines, ensuring compliance with client and legal requirements
- Ensure that all tenders comply with company policies and procedures
- Coordinate with relevant departments to ensure all necessary inputs are provided in a timely and accurate manner
- Responsible for coordinating and keeping records of tender documents
- Preparation of bank guarantee for Performance Security/EMD against Tender/Order
- Evaluate bids, review contracts, and negotiate terms and conditions
- Monitor and report on the tendering process to senior management, including progress against targets and potential risks
- Track and follow up on submitted tenders, addressing any queries and concerns from clients
- Attend pre-bid and post-bid meetings to understand client requirements and clarify tender details
- Engage in negotiations with clients during the bidding process, aiming for favorable outcomes for the company
- Analyze competitor bids and tender submissions to improve the company's tendering process and bidding strategy
- Maintain a comprehensive record of all tenders, bids, and related documents for audit and review
- Generate reports, data sets, and mechanisms to offer insights into business data as requested by different teams
- Engage in post-tender negotiations with clients to finalize the terms and conditions of successful bids
- Follow up with clients for payment collection as per payment terms given to them
- Serve as the main point of contact regarding tender inquiries and contract-related concerns
- Vendor Registration / Renewal with Govt
- Institutions for participation in the tenders
- Oversee cost estimation process
- Prepare special institutional Price Quotation
- Build and maintain strong relationships with clients, government bodies, and key stakeholders
- Establish collaborative relationships with important individuals and offer immediate assistance to support the business
- Identify and strategize to capture new business opportunities through tendering.
- Research and identify new business opportunities - including new markets, growth areas, trends, customers, partnerships, products and services - or new ways of reaching existing markets.
- Develop, execute, and oversee a business strategy that prioritizes growth and positive customer rating.
- Maintain positive professional relationships with clients.
- Interact with clients and respond to important inquiries about the company’s products or services.
- Review sales contracts to ensure they meet legal and corporate guidelines.
- Promote the company’s products or services to prospective clients.
Asst. Manager - Tender
Columbia Petro Chem Pvt. Ltd.
Mumbai
05.2023 - 07.2024
- Business Development through all Tender
- Preparation of Technical/Commercial tender documents, scanning, checking and Uploading Tender documents on website through e-tendering process
- Letter drafting follow up of orders etc as directed by superiors
- Dealing in big tenders (GEM Portal, CPP, IREPS etc.) with large Govt Organizations, Railways, leading private organizations and others
- Receiving and sending mails to the customers for new tender enquiries/ vendor registration.
- Communicating with concern person of companies regarding the rates and stock of the products as directed by superiors
- Protect Organization Value by keeping information confidential
- Coordination with other departments like sales and marketing
- To study enquiry/ tender documents and manage team in preparation of offers, generate new enquires & evaluate them as per department requirement
- Coordination with vendors for obtaining quotations and negotiations
- Coordinating with logistics department for transport arrangement and dispatch of materials
- Coordinating with factory for readiness and inspection of material, arranging inspection from TPI/Direct client
- Serve as the main point of contact regarding tender inquiries and contract-related concerns
- Submission of documents to the clients after dispatch of material
- Preparation of bank guarantee for Performance Security/EMD against Tender/Order
- Preparation of bill document and submission through online/offline to concern store/account department
- Prepare special institutional Price Quotation
- Responsible for coordinating and keeping records of tender documents
- Follow-up/interaction with customers for pre order negotiation
- Meet customers/consultants and generate enquiries
- Keep record of Tender Submitted and MIS Submission to Management
- Generate reports, data sets, and mechanisms to offer insights into business data as requested by different teams
- Engage with current and future clients as needed to ensure the tender process is completed efficiently and with a high level standard of service throughout
- Follow up with clients for payment collection as per payment terms given to them
- Other related task given by the HOD/ Management
Sr. Executive - Tender
Rusan Healthcare Pvt. Ltd.
Mumbai
06.2019 - 04.2023
- Business Development through all Tender.
- Preparation of Technical/Commercial tender documents, scanning, checking and Uploading Tender documents on website through e-tendering process.
- Letter drafting follow up of orders etc. as directed by superiors.
- Dealing in big tenders (GEM Portal, CPP, IREPS etc.) with large Govt. organizations, Railways, leading private organizations and others.
- Receiving and sending mails to the customers for new tender enquiries/ vendor registration.
- Communicating with concern person of companies regarding the rates and stock of the products as directed by superiors.
- Protect Organization Value by keeping information confidential.
- Coordination with other departments like sales and marketing.
- To study enquiry/ tender documents and manage team in preparation of offers, generate new enquires & evaluate them as per department requirement.
- Coordination with vendors for obtaining quotations and negotiations.
- Coordinating with logistics department for transport arrangement and dispatch of materials.
- Coordinating with factory for readiness and inspection of material, arranging inspection from TPI/Direct client.
- Serve as the main point of contact regarding tender inquiries and contract-related concerns.
- Submission of documents to the clients after dispatch of material.
- Preparation of bank guarantee for Performance Security/EMD against Tender/Order.
- Preparation of bill document and submission through online/offline to concern store/account department.
- Prepare special institutional Price Quotation.
- Responsible for coordinating and keeping records of tender documents.
- Follow-up/interaction with customers for pre order negotiation.
- Meet customers/consultants and generate enquiries.
- Keep record of Tender Submitted and MIS Submission to Management.
- Generate reports, data sets, and mechanisms to offer insights into business data as requested by different teams.
- Engage with current and future clients as needed to ensure the tender process is completed efficiently and with a high level standard of service throughout.
- Follow up with clients for payment collection as per payment terms given to them.
- Other related task given by the HOD/ Management.
Executive - Tender
Getfast Pharmaceuticals Pvt. Ltd.
Vile Parle East, Mumbai
06.2016 - 05.2019
- Reviewing tenders & submit the representation letter for amendment in the specification & tender terms & conditions as per requirement.
- Manage tender documentation & timely submission of tender(Online/Offline).
- Manage to submit respond to the queries raised by the institution after tender submission.
- Manage submission of rate contract agreements, EMD & Performance securities.
- Vendor Registration / Renewal with Govt. Institutions for participation in the tenders.
- Manage execution of supply orders in the stipulated period.
- Monitor EMD & SD paid for the tender & do follow up for its release after completion of tender.
- Monitor payment receivables as per the payment due date.
- Prepare tender win-loss statements & price bid comparative statements for management's review.
- Generate reports, data sets, and mechanisms to offer insights into business data as requested by different teams.
- Responsible for coordinating and keeping records of tender documents.
- Provide authorization letters to Authorized Distributors.
- Provide special institutional price quotation to hospitals / institutions.
- Arrange the rates, samples & documents required by field force & stockiest as per the requirement.
- Liasoning with the Production & Distribution team to plan the supplies & dispatches in the stipulated period.
- Validate & release commission claims for the liasoners / Stockiest as per the agreement.
- Ensuring compliance with all relevant regulations and requirements.
- Negotiate with suppliers and stakeholders to reach favorable agreements.
- Follow up with clients for payment collection.
- Order processing which include changes, order fulfilment and hold order monitoring.
- Handles escalation calls if any and be a coach to team and facilitate training.
Executive - Distribution
Remedial Healthcare Services
Mira Road East, Thane
09.2013 - 05.2016
- Inventory & Vendor Management.
- Oversee Warehouse Operations.
- Assist in inventory management activities including receiving, storing, rotating and handling supplies in distribution center.
- Ensure goods are stored properly and at the right temperature.
- Maintaining various Master data in system.
- Checking of stockiest appointment form, send for approval & inform to concern accordingly.
- Ensure that supply order is received in proper order format.
- Check quantity / selling price, in case of schedule Products invoice all the check points to be followed.
- Cost effective Procurement.
- Check the outstanding, Invoicing & Dispatched.
- Preparation of documents which is require to dispatch with goods.
- Plan and schedule deliveries to meet customer needs.
- Direct the activities of Logistics division.
- Preparation of credit note, debit note, credit JV etc.
- Every month physical stock verification at warehouse.
- Coordinating with sales team/field staff & provide quick solution for their all queries.
- Handle Customer communication & acted as single point contact for issue resolutions.
- Ensuring store compliance with health & safety regulations.
- Delivering excellent service to ensure high levels of customer satisfaction.
- Maintain adequate pharmaceutical inventory levels.
- Provide special institutional price quotation to hospitals / institutions.
- Arrange the rates, samples & documents required by field force & stockiest as per requirement.
- Analyzed customer feedback to identify areas for improvement in the distribution process.
- Coordinated with suppliers to maintain inventory levels and fulfil orders efficiently.
- Resolved delivery issues promptly, maintaining high levels of customer service.
Education
D Pharmacy - Pharmaceutical Sciences
NCRD's Sterling Institute of Pharmacy
Nerul, Navi Mumbai05-2013
HSC - Science
Moolji Jaitha College
Jalgaon, Maharashtra05-2010
SSC - Science
R R Vidyalaya
Jalgaon, Maharashtra06-2008
Skills
- Multitasking and organization
- Team leadership
- Strategic thinking
- Effective time management
- Ability to work under pressure
- Critical thinking & problem solving
- Communication skills
- Vendor relationship management
- Workload management
- Tender Business management
- Supply chain management
- Business Development
- Customer relations
Languages
MARWARI
First Language
English
Proficient (C2)
C2
Hindi
Proficient (C2)
C2
Marathi
Proficient (C2)
C2
Hobbies
* Travelling
* Gardening
* Learning
* Reading
* Playing Cricket
* Watching Movies
Personal Information
- Date of birth: 08/01/1993
- Gender: Male
- Nationality: Indian
- Marital status: Married
- Address: B/308, Salasar Classic, Salasar Complex, Near Nagar Bhavan, Phatak Road, Bhayandar West, Thane - 401101
Timeline
Asst. Manager - Domestic Sales (Tender Business)
Balkrishna Industries Ltd. (BKT)
07.2024 - Current
Asst. Manager - Tender
Columbia Petro Chem Pvt. Ltd.
05.2023 - 07.2024
Sr. Executive - Tender
Rusan Healthcare Pvt. Ltd.
06.2019 - 04.2023
Executive - Tender
Getfast Pharmaceuticals Pvt. Ltd.
06.2016 - 05.2019
Executive - Distribution
Remedial Healthcare Services
09.2013 - 05.2016
D Pharmacy - Pharmaceutical Sciences
NCRD's Sterling Institute of Pharmacy
HSC - Science
Moolji Jaitha College
SSC - Science
R R Vidyalaya
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