Harshil Soni

Experience:

• Managed capital equipment (FBC Boiler) inquiries, ensuring prompt and effective follow-up to nurture leads and convert them into sales opportunities.
• Prepared customized offers for FBC Boiler (HAG), Thermic Fluid Boiler (Oil & Gas Fired), and Steam boiler based on client requirements and specifications.
• Coordinated with engineering teams to prepare offers aligned with layout drawings and P&ID, ensuring accuracy and compliance with client needs.
• Facilitated final negotiation meetings with CMD (Chief Managing Director) and key stakeholders, following directives from the Director, to secure successful deal closures.
• Conducted payment follow-up activities, ensuring timely receipt of payments and maintaining positive client relationships.
• Verified and released Proforma Invoices, ensuring accuracy and compliance with contractual agreements.
• Conducted site visits to understand client applications and requirements, facilitating better product alignment and solution offerings.
• Managed drawing approval activities, liaising with clients and internal teams to ensure timely approvals and adherence to project timelines.
• Develop procurement strategies and plans in alignment with project objectives, ensuring timely acquisition of goods and services while optimizing costs.
• Source and evaluate potential suppliers/vendors through Tender Documents, RFPs, RFQs, and other procurement methods, negotiating favorable contracts and terms.
• Oversee contract / project management processes, including contract negotiation, execution, and compliance monitoring.
• Build and maintain strong relationships with suppliers as well as customers, fostering collaboration and resolving issues to ensure project success.
• Implement risk management strategies to identify and mitigate procurement-related risks, ensuring continuity of supply and adherence to quality standards.
• Monitor procurement expenditures and budgets, identifying cost-saving opportunities and implementing cost-control measures.
• Interacting with cross functional departments like Design, Quality and Production, create a concurrent environment
• Ensure compliance / Approval with relevant regulations, policies, and ethical standards in all procurement activities.
• Prepare regular reports and updates.
• Reviewed contracts before signing them on behalf of the organization.
• Monitored staff performance and addressed issues.
• Exercised good judgment and decision-making in escalating concerns and resolving issues.
• Assigned tasks to associates to fit skill levels and maximize team performance.
• Resolved customer inquiries / payment and complaints requiring management-level escalation.
• Managed all aspects of Bank Guarantee operations, including issuance, amendment, renewal, and cancellation.
• Facilitated the issuance and management of Bank Guarantees to support import/export transactions, Project Terms Conditions.
• Prepared BG documentation, including application forms, agreements, and supporting financial statements.
• Verified the authenticity of BG requests and ensured compliance with internal policies and regulatory requirements.
• Communicated with customers, banks, and other parties to provide assistance and guidance on BG-related matters.
• Monitored BG utilization and expiry dates, following up with customers and banks as necessary to ensure timely renewal or cancellation.
• Collaborated with colleagues to develop and implement training programs on BG processes and procedures.
• Recruited and trained new employees to meet job requirements.
• Planned and led team meetings to review project activities and communicate new and ongoing priorities.

Export Projects experience:

• Coordinate export-import shipments, including scheduling, documentation, and customs clearance processes.
• Liaise with freight forwarders, carriers, and customs brokers to ensure timely delivery and compliance with regulations.
• Prepare and review shipping documents, including commercial invoices, packing lists, and certificates of origin.
• Communicate with suppliers, customers, and internal to provide shipment status updates and address inquiries.
• Verify and manage export documentation, including Bills of Lading, commercial invoices, packing lists, and certificates of origin, in compliance with international trade regulations and customer requirements
• Monitor and track shipments, identifying and resolving any issues or delays that may arise.
• Ensure compliance with international trade regulations, including export controls and import/export licensing requirements.
• Optimize shipping routes and modes of transportation to minimize costs and transit times.
• Coordinated export shipments, including documentation preparation, booking of transportation services, and customs clearance.
• Issued Bills of Lading and other shipping documents, ensuring accuracy and compliance with legal and regulatory requirements.
• Collaborate with cross-functional teams to support sales, procurement, and supply chain operations.