Hi, I’m
Heemali Koli
Executive Assistant
Mumbai,India
Summary
Results-driven administrative professional with strong background in process optimisation and executive support. Implements effective systems to enhance productivity and maintain compliance. Supports senior executives with calendar management, travel coordination, and meeting logistics. Ensures efficient office operations and builds professional relationships while managing confidential information with discretion.
Overview
11
years of professional experience
Work History
Rivera Digitech
Executive Assistant
12.2025 - Current
Job overview
- Scheduled and confirmed appointments for clients, customers, and executives to maximise time management.
- Managed diaries and organised meetings and appointments for senior executives to optimise their schedules.
- Arranged international travel, visas, accommodation, and itineraries for executives to facilitate seamless business operations.
- Prepared reports, presentations, and briefs to support decision-making processes for leadership teams.
- Maintained organised calendar covering team meetings, trips and appointments.
- Sat in on meetings, hearings and conferences to document activities.
- Helped staff with special projects by setting up schedules and organising resources.
- Sourced vendors for supply, office equipment and facilities maintenance needs.
- Monitored inventory of office supplies and placed orders when necessary to avoid disruptions.
- Developed and maintained administrative processes to improve efficiency and support executive team productivity.
- Coordinated office maintenance and repair works to ensure a safe and pleasant working environment.
Sound and Vision Studios
Sr. Executive Admin
07.2018 - 11.2025
Job overview
- Kept organisation in compliance with regulations and internal requirements.
- Monitored operations to keep processes aligned with targets and matching forecasts.
- Reported successes, failures and new plans to governing body to guide decision-making.
- Tracked organizational performance against objectives and revamped strategies to better meet targets.
- Controlled expenses and allocated financial resources to reach budget goals.
- Negotiated high-value contracts with key stakeholders, securing profitable deals and fostering long-term partnerships.
- Oversees daily office operations, security, and housekeeping. Negotiates and coordinates with vendors for procurement and maintenance.
- Manages calendars, travel arrangements, meeting logistics, and confidential records
- Monitors administrative expenses, petty cash, and assists with statutory compliance.
- Assists in employee onboarding, asset management, and general office communication.
- Assits HR Manager & PR Manager in all tasks.
Sai Business Solution for Vodafone Essar Company
Auditor
04.2016 - 08.2016
Job overview
- Prepared detailed audit reports summarising findings and suggesting actionable improvements for management review.
- Implemented best practice audit methodologies, raising the standard of audit procedures and outcomes.
- Completed detailed reviews of accounts and bookkeeping records to verify compliance with standards.
- Mentored new team members, sharing knowledge and expertise to enhance overall team capabilities and performance.
- Facilitated communication between audit teams and clients, maintaining strong relationships and open dialogue.
Hair Harmony& You Clinic
Receptionist/ Tele caller
07.2015 - 11.2015
Job overview
- Answered and directed incoming calls to relevant staff members using multi-line telephone system.
- Handled incoming telephone calls, taking accurate messages and relaying to personnel to support timely communication.
- Welcomed guests and clients in a friendly, positive manner.
- Greeted visitors warmly, providing a professional first impression of the organization.
- Met incoming customers with a professional approach and provided friendly, knowledgeable assistance.
- Maintained clean and orderly reception area to impress and welcome visitors.
- Facilitated smooth check-in and check-out for guests, maintaining high levels of customer satisfaction.
- Supported guests with immediate, knowledgeable assistance for diverse needs.
- Used Microsoft Office to track information, update records and write correspondence.
- Compiled daily reports on reception activities, highlighting key occurrences and visitor numbers for management review.
- Provided administrative support to various departments, aiding in document preparation and filing tasks.
Anvi Enterprises
Data Entry Operator
02.2015 - 06.2015
Job overview
- Identified errors in data entry and related issues, reporting to supervisors for resolution.
- Created and maintained spreadsheets using Excel.
- Organised files, faxed reports and scanned documents into document management system.
Education
Clara’s College of Commerce and ArtsMumbai, MH
TYB Com
2014
Claras College of Commerce and ArtsMumbai, MH
HSC
01-2011
Versova Welfare Association High SchoolMumbai, MH
SSC
01-2010
Skills
- Executive assistance
- Travel coordination
- Meeting coordination
- Appointment management
- Data entry
- Spreadsheet management
- MS Office
- MS Excel
- Mail management
- Internet
- Computer
- MCIT
Languages
English
Advanced
C1
Hindi
Advanced
C1
Marathi
Proficient
C2
Interests
- Cooking
- Dancing
- Listening Music
Timeline
Executive Assistant
Rivera Digitech
12.2025 - Current
Sr. Executive Admin
Sound and Vision Studios
07.2018 - 11.2025
Auditor
Sai Business Solution for Vodafone Essar Company
04.2016 - 08.2016
Receptionist/ Tele caller
Hair Harmony& You Clinic
07.2015 - 11.2015
Data Entry Operator
Anvi Enterprises
02.2015 - 06.2015
Clara’s College of Commerce and Arts
TYB Com
Claras College of Commerce and Arts
HSC
Versova Welfare Association High School
SSC