Heena Kava

• Responsibility:

Onboarding & Exit Process:  Hands-on experience in the whole recruitment cycle, including screening the internal portal and social media platforms like LinkedIn, interviewing with the hiring manager/GSL/CEO, offer negotiation, issuance of the offer letter and employment contract with candidates, onboarding process, SAP time management, SF training coordinator, HR induction call, legal and compliance call, exit process, etc.
Coordinate with external vendors for hiring and maintaining good relationships with them.
Coordinate with the new joinees for the salary bank account details for payroll and internal profile creation in SF.
Brief new joiners on our policy of insurance, GMC, GPA, NPS, and Meal Card.
 Prepare and handle the welcome kit for the new joiners.  Prepare a checklist of the activities for the onboarding of the candidates, such as (Welcome, organization announcement follow-up with LM, documents completion).  Coordinate with the IT and admin in charge for admin support, such as (information related to transportation, handing over of the IT assets, information related to the canteen, uniform measurements, etc.).
Preparation of the employee ID card, access card, and first-day joinee gate pass email to the security guard.
Send an invite to the HRBP for the HR induction call with the new joiner. Prepare and issue the confirmation/extension of probation letters via the systems.
Prepared a referral form for employees who referred a new joiner after the completion of 3 months of PPF.
Prepared experience letter, summary letter for employees, and scheduled the exit interview between HRBP and employee.
Employees Engagement Activities & Events: Manage events in the office, such as birthday celebration invite creation, CIQ, and external vendor visitors coordination, and arrange conference calls between business heads and vendors.
Coordinate with the vendor and create a Birthday Voucher for monthly birthday employees and a Festival Voucher for employees (like Diwali, Navratri). Arrange a webinar for all employees for awareness, such as insurance benefits, tax benefits, health and wellness sessions, POSH sessions, etc.
Quarterly lunch arrangements for all the employees, and coordinate with the culture team.
Letters, Agreement, Invoice, Payroll, Excel Sheet: Support the development and implementation of HR initiatives and systems in India, such as time office management for payrolling, leave management of the employees, and training systems, etc.
Involve and help the HRBP in preparing various local policies and procedures, and counsel employees on those policies and procedures.
• Storing and maintaining HR vendor agreements (POSH, headhunters, agreements with external vendors). • Maintaining and updating the monthly probation to confirmation record and coordinating with the hiring managers for the assessment of the employees for confirmation. • Preparing referral status, onboarding tracker, exit tracker, clients onboarding tracker (UBS), BGV, etc.
Preparation of yearly attrition for joiners and exits, Payroll Input, and maintained records such as LOP salary advances or any other recoveries at exit time.
Sharing payroll inputs with ADP partners.
Checking the payroll input provided by the payroll partners and submitting it to the portal (Inform HRBP). Preparation of the report on the exit of the employees for HRBP review and analysis.
Checking the full and final calculation received from them and taking the approval of the Head CEO for the payout.

• Handled new-hire orientation and basic recruiting tasks for best-in-class talent identification.
• Met with staff to resolve difficult situations related to performance and conflict management.

• Managed recruitment for SBI Bank Project, hiring Java developers, a network engineer, and a reconciliation expert. Oversaw full recruitment process, including sourcing, screening, interviewing, and client coordination per SLA documents. Maintained recruitment tracker and provided status updates to AVP and manager.
• I fulfilled hiring requirements for SBI Bank by sourcing candidates for reconciliation, complaint handling, network engineering, and other specialized roles.
• Coordinated HR induction calls with HR Business Partner and sent introductory emails for new joiners to SBI Manager and department heads. Managed onboarding, accommodation arrangements, joining formalities, and offer letter processes.
• Managed full-cycle recruiting process for applicants to promote smooth and positive onboarding experience.
• Met the hiring requirements of SBI Bank by recruiting experts in reconciliation, complaint handling, network engineering, app support, Linux, UI/UX design, iOS, Android, Java development, solution architecture, project management, and technical leadership.
• Collaborated exclusively with SBI Bank to address their needs.
• Payroll - Prism HRC, and working clients' location: Mindgate Solutions Private Limited.
• Enhanced candidate experience through timely communication and constructive feedback during interview process.
• Managed full-cycle recruiting process for applicants to promote smooth and positive a smooth and positive onboarding experience..

• Led the management of IT requirements for both my own firm and our esteemed clients.
• Understood, interpreted and mediated human resources inquiries to support administration of human resources policies, procedures and programs.
• Gathered essential personal information (PI) from candidates and communicated relevant details to Business Development (BD) team. Coordinated with BD to schedule interviews, providing Google Meet links and calendar invites to confirm attendance and streamline interview process.
• Managed offer letter process by sending it via email and overseeing onboarding by confirming Last Working Day (LWD) and Date of Joining (DOJ) with candidates. Maintained communication regarding notice periods for timely acknowledgment and integration.
• I developed and maintained a comprehensive onboarding and hiring tracker, providing my manager with detailed weekly updates.
• Led team in manager's absence, delegating recruitment tasks to ensure smooth hiring process. Proactive approach and commitment to excellence supported organizational goals.
• Collaborated with prominent clients including JCI, Wipro, Citius Tech, IDBI Bank, LTI, and Oracle to fulfill their IT staffing needs.
• Addressed and resolved human resources inquiries to support the administration of HR policies, procedures, and programs.
• Client: worked with clients such as JCI, Wipro, Citius Tech, IDBI Bank, LTI, and Oracle.

• Responsibilities:
• Managed recruitment for IT profiles, including both permanent and contract staffing.
• Conducted end-to-end recruitment and hiring processes, including bulk hiring events.
• Specialized in sourcing, screening, validating, and conducting interviews via phone, Skype, and Teams.
• Created Boolean search strings to identify potential candidates effectively.
• Utilized platforms such as Naukri, Monster, and LinkedIn for candidate sourcing.
• Negotiated salary ranges to meet candidate expectations while aligning with company budget and standards.
• Communicated effectively with clients and vendors under pressure, receiving positive feedback for responsiveness and clarity.
• Performed well under pressure, successfully communicating with clients and vendors, and received positive feedback from clients.
• Collaborated with major clients including Tech Mahindra and Edelweiss to fulfill staffing needs.
• Presented data-driven insights to key decision-makers, facilitating the adoption of best practices that supported business growth.
• Championed change management efforts that navigated challenges associated with evolving market dynamics and organizational shifts.

• I have taken the lead in overseeing the entire recruitment, onboarding, and exit processes for our esteemed clients. My responsibilities encompass a wide array of crucial tasks, such as conducting thorough interview follow-ups, meticulously scheduling candidate interviews, expertly onboarding UBS and Credit Suisse clients, and managing the offer process with precision.
• Maintained UBS new joiner tracker, providing timely updates to company directors weekly. Presented key metrics, including joiner and exit counts, during executive meetings, ensuring transparency and informed decision-making.
• Managed workforce of over 100 individuals at client locations during large-scale hiring drives. Produced detailed daily and weekly reports, including offering and interview trackers, providing strategic insights into recruitment efforts. Visited client sites to oversee drives and facilitate coordination among multiple interview panels.
• Maintained meticulous records throughout recruitment process, documenting essential data such as candidates interviewed, selections made at each round (L1, L2, and final), and those progressing to offer stage. Communicated critical information to company directors and team leaders, reinforcing commitment to excellence.
• I managed recruitment for various roles, including Java developer, project manager, and solution architect.
• My multifaceted experience enables me to align talent acquisition strategies with the specific needs of each client, driving impactful results, and fostering growth.
• Evaluated the financial viability of potential investments, guiding clients toward optimal strategic decisions based on risk assessment analysis.
• Led diverse teams in executing complex projects, resulting in improved operational efficiencies for clients.