HEMA THETE
EXECUTIVE ASSISTANT | HR & OPERATIONS SPECIALIST | TRAINING & EVENT PLANNING & EXECUTION | RESOURCE PLANNER
Pune
Summary
Driven and resourceful administrative professional with 13+ years of experience assisting with work of high-achieving executives. Track record supporting professional needs with well-organized precision. Successfully manages high-volume workloads in rapidly changing environments.
Overview
13
13
years of professional experience
Work History
Executive Assistant to Chairman & CEO
Nihilent Ltd.
04.2025 - 06.2025
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Handled confidential and sensitive information with discretion and tact.
- Led planning of internal events, offsites, and engagement activities.
- Coordinated all travel, logistics, and expense reports
- Liaised with UK-based teams for seamless leadership interactions
- Introduced Slido to enhance employee interaction during townhalls
- Streamlined travel management system, improving efficiency and savings
Executive Assistant to MD
Tasty Bite Eatables Limited
03.2024 - 03.2025
- Managed complex executive calendars and cross-time zone scheduling
- Liaised with UK-based teams for seamless leadership interactions
- Coordinated all travel, logistics, and expense reports
- Led planning of internal events, offsites, and engagement activities
- Introduced Slido to enhance employee interaction during townhalls
- Streamlined travel management system, improving efficiency and savings
Management Assistant & Capability Driver
Tetra Pak India Pvt. Ltd.
12.2015 - 03.2024
- Managed the scheduling of meetings, coordinated domestic and international travel, and processed travel claims and purchase requisitions through internal systems. (SAP, Concur)
- Maintained confidentiality while organizing corporate events, overseeing venue arrangements and logistics for both internal and external functions.
- Distributed internal communications, including onboarding, exit announcements, and organizational updates, ensuring timely delivery across departments.
- Collaborated with functional managers to formulate and implement annual training plans, aligning them with departmental needs and organizational goals.
- Liaised with cross-functional teams, Learning Academy, and external vendors to coordinate training rollouts and address localized training requirements efficiently.
- Oversaw upkeep of in-house training facilities and equipment, supporting creation of competence maps, conducting gap analyses, facilitating targeted development.
- Led capability development by promoting learning culture, coaching functional managers, supporting promotion and advancement processes, and leveraging tools like MyLink, career paths, and learning plans in collaboration with HR.
Executive Assistant to MD
Benteler Automotive Pvt. Ltd.
01.2015 - 12.2015
- Provide high-level administrative support to the Managing Director, ensuring smooth day-to-day operations.
- Manage complex calendar and scheduling across multiple time zones.
- Coordinate and oversee end-to-end travel arrangements (international: China, Germany; domestic markets) including flights, visas, hotels, ground transportation, and itinerary management.
- Track and maintain accurate travel budgets, expense claims, and reimbursements.
- Prepare detailed travel briefs, country-specific notes, and meeting packs ahead of trips.
- Ensure compliance with visa, foreign exchange, and corporate travel policies.
- Liaise with internal teams and external stakeholders to arrange meetings, conferences, and events during travel.
- Monitor real-time travel updates and proactively handle last-minute changes, cancellations, or delays.
- Maintain confidentiality while managing sensitive business information.
- Support MD in follow-ups, action tracking, and communication during travel periods.
Admin Assistant
Volkswagen India Pvt. Ltd.
11.2013 - 01.2015
- Efficient and detail-oriented Administrative Assistant with strong skills in calendar management, travel coordination, document preparation, and office operations.
- Adept at handling correspondence, organizing meetings, maintaining records, and supporting senior executives with discretion.
- Skilled in multitasking, problem-solving, and ensuring smooth workflow while maintaining a high level of professionalism and confidentiality.
Front Office Executive
Walter Tools India Pvt. Ltd.
09.2012 - 11.2013
- Professional and approachable Front Office Executive skilled in managing reception operations, handling calls, scheduling appointments, and greeting visitors with courtesy.
- Proficient in administrative support, record management, and coordinating with internal teams to ensure smooth office functioning.
- Strong communication, organizational, and customer service skills with the ability to represent the company in a polished and professional manner.
Education
Executive MBA - Human Resources
Symbiosis Institute
Pune01-2022
Bachelor of Commerce - undefined
University of Pune
Pune01-2014
Skills
Executive support
Administrative support
Office management
Information confidentiality
Calendar management
Accomplishments
- Led planning and execution of 250+ employee town hall at Tetra Pak within a 15-day deadline, ensuring smooth coordination, vendor management, and budget control.
- Introduced Slido interactive platform during leadership events to boost engagement and real-time feedback—leading to improved employee participation.
- Developed and implemented a streamlined travel management system at Tasty Bite, reducing travel booking time by 30% and ensuring compliance with policy.
- Successfully rolled out a capability-building training program that improved team skill alignment and engagement scores by 15% at Tetra Pak.
- Received commendations from senior leadership for discretion, professionalism, and seamless executive support across multiple MNCs.
PROFILE SUMMARY
13+ years of progressive experience supporting C-level executives, streamlining operations, and coordinating high-impact events and training. Adept at managing international travel, cross-functional collaboration, and stakeholder engagement. Trusted for discretion, efficiency, and strategic administrative support. Passionate about organizational development and employee experience.
CORE COMPETENCIES
- Strategic Administrative Support
- Executive Calendar Management
- International Travel Coordination
- Event Planning and Execution
- Cross-Functional Collaboration
- Stakeholder Engagement Strategies
- Budgeting and Cost Control
- Confidentiality and Data Protection
- Training & Development Initiatives
- Performance Improvement Initiatives
COURSES
Management Development Program Medin International 2018 – 2020
Timeline
Executive Assistant to Chairman & CEO
Nihilent Ltd.
04.2025 - 06.2025
Executive Assistant to MD
Tasty Bite Eatables Limited
03.2024 - 03.2025
Management Assistant & Capability Driver
Tetra Pak India Pvt. Ltd.
12.2015 - 03.2024
Executive Assistant to MD
Benteler Automotive Pvt. Ltd.
01.2015 - 12.2015
Admin Assistant
Volkswagen India Pvt. Ltd.
11.2013 - 01.2015
Front Office Executive
Walter Tools India Pvt. Ltd.
09.2012 - 11.2013
Bachelor of Commerce - undefined
University of Pune
Executive MBA - Human Resources
Symbiosis Institute