Summary
Overview
Work History
Education
Skills
Certification
Personal Information
Skills
Hobbies and Interests
Languages
Software
Timeline
Hi, I’m

HIMALAYA SINGH

Delhi
HIMALAYA SINGH

Summary

Motivated HR Manager with background overseeing HR policies and procedures while supervising department staff. Expert at directing wide-ranging human resources responsibilities by tackling, prioritizing, and delegating tasks to staff. Focus on remaining competitive among industry companies by creating a desirable culture and programs.

Overview

9
years of professional experience
1
Certification

Work History

COOKHOUSE

HR MANAGER
12.2024 - Current

Job overview

  • Managed payroll processing and salary preparation for over 4,000 employees across Pan India, ensuring accuracy and compliance with statutory regulations.
  • Handled employee grievance related to payroll, reimbursement, PF, and ESIC, enhancing employee satisfaction and adherence to labor laws.
  • Conducted new hire inductions, maintained employee files and records, and validated KYC documents post-offer letter release across Pan India.
  • Developed and maintained leave trackers and managed attendance data to ensure precise payroll execution and compliance with the Minimum Wages Act.
  • Administered performance management and appraisal systems, including issuing performance improvement plans (PIP) and other HR-related letters.
  • Prepared and presented detailed HR reports such as Attrition MIS and Weekly Recognition & Rewards (R&R) Reports to senior management to inform strategic decision-making.
  • Developed compensation structures aligned with the Minimum Wages Act and coordinated attendance and leave management to optimize payroll efficiency.
  • Led employee relations initiatives including conducting surveys, managing performance appraisals, and effectively issuing employee-related letters such as Performance Improvement Plans.
  • Coordinated with cross-functional teams to validate and create salary breakups in compliance with PAN India standards, enhancing payroll accuracy and regulatory adherence.
  • Compiled and analyzed Attrition MIS and Weekly Recognition & Rewards (R&R) Reports to support informed decision-making and enhance HR operational strategies.
  • Maintained up-to-date records of employee KYC, PF, ESIC, and other statutory documentation within HR systems, ensuring seamless audit readiness and compliance.
  • Streamlined payroll processes by integrating advanced HRIS tools to reduce manual errors and improve payroll efficiency for a workforce exceeding 4,000.

First meridian global services pvt Ltd

Senior Executive HR operations
06.2024 - Current

Job overview

  • Payroll Processing, Salary Preparation, Incentive, Bonus, etc.
  • Maintain the Leave tracker for manual processing every month.
  • Payroll Management for 4K+ employees in Pan India.
  • Grievance handling related to payroll, reimbursement, PF, ESIC, etc.
  • Induction to new hires, maintaining their files and records in our system.
  • Validate the candidate's KYC document after releasing the offer letter and create a salary breakup in PAN India.
  • Employee survey and employee relations, performance management, etc., and issue letters of any type (showcase, PIP, etc.).
  • Preparing the compensation structure as per the Minimum Wages Act, attendance, and leave management.
  • Performance Management & Appraisal, etc.
  • Attrition MIS Report before closing the payroll.
  • Every month, the Weekly R&R Report was shared.

Manpowergroup Services India Pvt Ltd

Sr. Consultant - HR Operations
05.2022 - 04.2024

Job overview

  • Attendance and Payroll Processing:
  • Attendance Data Management: Collect and compile attendance records.
  • Salary Calculation and Processing: Calculate salaries. Obtain approval for the pay register from the client. Share invoices with clients. Disburse salaries. Process Full and Final (FNF) settlements.
  • Leave Management: Manage leave requests. Maintain records of employee attendance and leave tracker.
  • Salary Processing: Process salaries for both on-role and off-role employees.
  • Monthly Updates: Update the master dashboard every month. Update employee family details in the ESIC portal and insurance for medical benefits. Update employee KYC in the PF portal. Apply for PF claims (PF & Pension Fund).
  • Audit and Reimbursements: Prepare documents for client audits. Process reimbursements and incentives. Maintain register records.
  • Onboarding and Joining Formalities: Offer Letter and Salary Breakup: Generate and issue the offer letter, including a detailed salary breakup. Conduct background verification. Before releasing the offer letter, check the ESIC portal to verify the bank account.
  • KYC Documents Collection: Collect KYC documents from candidates (Aadhar, Pan, Bank, etc.). Manage and store documents in the HRMS system.
  • PBID Creation: Create the PBID in the ERP software. Share the PBID with the client as required.
  • Appointment Letter/ID Card: Generate and share the appointment letter with employees as per company policy. ID Card Distribution: Ensure all employees receive their ID cards. Distribute ID cards via registered post, head office handover, or as per the agreed method with the client.
  • HRMS Portal Credentials: Provide candidates with their HRMS portal username and password via email.
  • Employee Queries and Grievance Handling: Address daily activities and flexible queries of employees. Register and handle new grievances.
  • ESIC and PF Management: Generate and update new ESIC numbers as required. Assist with PF transfers, withdrawals, and advances. Share medical cards with employees. Manage medical data additions and deletions. Address salary queries and other employee portal inquiries.
  • Client Management and Employee Relations: Client and Employee Engagement: Foster engagement with both clients and employees. Successfully handled end-to-end interactions with over 15 clients with 99.5% accuracy.
  • Paperwork and Communications: Oversee all necessary paperwork, communications, benefits maintenance, leave tracking, and management reports. Issue various letters (offer, appointment, warning, increment, transfer, relieving).
  • Workers' Compensation and Training: Manage workers' compensation claims and return-to-work programs. Facilitate local training programs to drive talent development.
  • Compliance and Separation: Ensure compliance with company policies. Handle discipline, termination, and negotiated separations.
  • Exit Formalities: Exit Questionnaire and Feedback: Prepare and conduct exit questionnaires. Take feedback from departing employees. FNF Settlement and Clearance Certificates: Process FNF settlement. Issue clearance certificates to employees.
  • Administration Management: Vendor Invoice Follow-up: Follow up on vendor invoices related to administration. Follow up on the distribution of Diwali gift vouchers or other items.
  • Statutory Compliances: Compliance Handling: Ensure compliance with company policies and regulations. ESIC & PF Enrollment: Enroll employees in ESIC and PF on time as per compliance rules. Daily MIS Reports: Check the MIS report daily to maintain accurate ESIC and PF records.
  • Client Submissions: Submit ESIC and PF challans to clients as required. Supporting Client Approval: Obtain client approval emails for any required processes, ensuring proper documentation and adherence to client protocols.

Creative Hitech Pvt Ltd

Executive - HR & Admin
01.2022 - 05.2022

Job overview

  • PAYROLL, ATTENDANCE AND LEAVE MANAGEMENT, JOINING FORMALITIES AND EXIT MANAGEMENT:
  • ON BOARDING AND JOINING FORMALITY: Responsible to get done joining formalities of new joinee and maintain individual file for each employee as per checklist at corporate level. Performing on boarding formalities at corporate level. Responsible to generate employee code, capture new joinee detail and update exited employees or transferred employee details in the Excel Master. Have to prepare salary analytical report on monthly basis and send to the HOD before salary disbursement. Receipt of requirement of manpower from various department heads. Scrutinize & shortlist the application received. Ensure timely attendance posting, leave posting in muster roll. Follow-up with head office for timely distribution of salary. Complete responsibility of filling and maintaining the employee's Personnel files.
  • Ensure enroll in ESI and PF Portals timely. Responsible for issue the LOI and Appointment letters.
  • PAYROLL MANAGEMENT: To maintain payroll calendar for smooth payroll process in every month. Collect all type of inputs for payroll like any recovery, cash short, loan/salary advance. Prepare salary provision report and share with accounts team on monthly basis. Ensure timely preparation of salary. Generate salary slips, Salary registers from the payroll software. Prepare payroll of On Roll and Off Roll staff. Prepare the Overtime calculation of employees for payroll. Prepare the costing sheet of manpower's. Update the Google Sheet. Have to generate pay slip, salary statement, Gross Vs Actual salary report and Last Vs Current month gross salary reports from software. To make bank advice and send to Accounts department for salary disbursement. Opening the new bank account of new employees.
  • ATTENDANCE AND LEAVE MANAGEMENT: Get implemented ESSL Biometric Application centralizes. Prepare the attendance summary report every day. Checking attendance in the attendance software, monitor late comers, miss punch details of corporate staff. Responsible for enroll new employee's detail in the ESSL Biometric software, and update details of exited and transferred employees. Monitor daily attendance in the software. Maintain muster roll employees and off roll employees. Generate Wage Register from the software and keep records for Audit purpose. Responsible for distribute cash salary to casual staff and maintain receiving accordingly. Monitor reimbursement bills from entitled employees and send to Accounts team. Have to take exit interview and maintain a report with reason as & when. Prepared full and final and take further approval from the HOD and send to Accounts Team. Generate experience cum relieving letters to ex-employees. Checking F&F related documents which is received from employees and get approved from HOD. Listen employee queries and resolve on priority basis.
  • ADMINISTRATION: Monitor housekeeping staff and ensure cleanliness in the plant and office. Monitor maintenance staff. Monitor guards and ensure their availability in the factory / office. Vendor management. Monitor stationery and issuance. Monitor reception area.
  • EXIT MANAGEMENT: Have to maintain exit tracker (MIS) of resigned employees. Responsible for taking exit interview. Have to inform company policy and procedure to resigned employee. To make full and final settlement and forward to Accounts Team for payment. Communicate to relevant stakeholders of resigned employee and update records accordingly.
  • COMPENSATION AND BENEFITS: Carefully listen query of the employee and solve accordingly. Responsible for schedule the health camp in the office and factory area. Prepare data of the statutory bonus, Diwali gift lists, ex-gratia and increment yearly. Organize employee birthday celebration. Communicate / announcement organizational level for policy changes or new policy implementation. Monitor to enrol name of eligible employees on ESI Portal. Prepare Diwali gift list as per company policy and HOD instructions.
  • STATUTORY COMPLIANCES: Ensure timely generate PF, ESI and LWF challans and deposit dues as per monthly compliance dates. Audit and assist in compliance for statutory requirements, make them maintain records at the plant level. In addition, self-maintain compliance docs at Corporate level. Coordinate with consultant for submission of PF forms, half / annual returns, Labour license, factory license, shop & establishment registration or renewal, inspections. Ensure maintenance of lifts, hoists and power machines and monitor records. Ensure support ex-employees about PF claim, KYC related queries etc. To make correct in employee personal details, family details, dispensary location on ESI Portal. Checking letters like show cause notice, warning letters, transfer letters to employees as per policies. Maintain the compliance register (Muster Roll, Leave Register, CL & SL Register, Adult Register, Fine Register, Damage & Loss Register, Overtime Register, Accident Register, Pf Eligibility Register, Wages Register, Inspection Book. Ensure all sign boards and notice to display in the working area.
  • MIS REPORTS: Issue the employee code and capture details timely. Generate multiple reports like new hired list, exit employees list, transfer employee list, attrition ratio report, salary MIS, HR expense provision, Admin expense provision, attendance summary report and actuarial data. Maintain employee details in the employee master excel file as well. Data analysis and make reports. Prepare annual records and share with Accounts for Balance sheet.
  • OTHER HR ACTIVITIES: To assist HOD for multiple MIS as & when. People oriented and task oriented. Ensure that manpower is maintained as per defined structure. Responsible for looking after the security & office stationery. Collect and Checking contractor's bills, vendor bills & admin expenses, employee conveyance claims and send to Account Team for the payment. Make HR audit report and share to HR HOD time to time. Sometimes support to recruitment team for sourcing the candidates resume and line up for the interview.

Shubh Luggage Industries

HR Executive
10.2018 - 12.2021

Job overview

  • Onboarding & Induction.
  • Joining Formalities.
  • Payroll Processing.
  • Attendance & Salary Process & Leave Management.
  • Employee Grievances Handling.
  • Employee Engagement Management Handling.
  • Exit Formalities.
  • Vendor Management Handling.
  • Administration Department Handling.
  • Reimbursement Processing.
  • Co-ordinate to follow-up by the salary/otherwise invoices related.
  • Administration Department Manage.
  • Maintain the Register Records as per Factory Act Rules.
  • Diwali Bonus, Gratuity, etc.

Suntec Web Services India Pvt Ltd

Senior Process Associates
04.2016 - 09.2018

Job overview

  • Data Entry and Processing: You would be expected to handle data entry tasks with a high level of accuracy and efficiency, ensuring that all data is managed according to established guidelines and procedures.
  • Content Management: Your role would involve organizing and managing digital content, ensuring that it meets the quality standards and specific requirements set by clients.
  • Quality Assurance: You'd be responsible for reviewing the work of your team and ensuring that it meets the required quality standards before it's submitted or delivered to clients.
  • Task Coordination: Collaboration is key. You'll work closely with your team members to coordinate tasks effectively, ensuring that projects are completed on time and to the client's satisfaction.
  • Client Communication: Interacting with clients is an essential part of your role. You'll need to understand their requirements, provide regular updates on project progress, and address any concerns or queries they may have.
  • Process Improvement: You'll be expected to actively identify areas where processes can be improved, suggesting and implementing changes to enhance efficiency and productivity.
  • Documentation: Maintaining detailed records of tasks, activities, and project milestones is crucial for accountability and audit purposes. You'll need to ensure that all relevant documentation is up-to-date and easily accessible.
  • Training and Development: Continuous learning is important. You'll participate in training sessions to enhance your skills and knowledge, staying updated on industry trends and best practices.
  • Compliance: Adherence to company policies, industry regulations, and client-specific requirements is non-negotiable. You'll need to ensure that all work is done in compliance with these standards.
  • Performance Monitoring: Tracking key performance indicators (KPIs) is essential for assessing individual and team performance. You'll regularly monitor KPIs to identify areas for improvement and implement strategies to address them.

Education

Kurukshetra University

Master of business Administration from Human Resources Management
12.2020

University Overview

Delhi University

B.A from Programmer
07.2016

University Overview

Govt. Boys Sr. Sec School

12th Passed
05.2012

University Overview

Nav. Gain Deep Public School

10th Passed
05.2010

University Overview

Skills

  • ERP Software
  • Advanced Excel
  • Payroll Processing
  • Exit Formalities
  • HR Generalist
  • Employee Relation and Engagement
  • Reimbursement Processing
  • Client Management
  • Vendor Management
  • Onboarding and Induction Processing
  • Employee Grievance Management
  • Statutory Compliance Processing
  • Employee Lifecycle Management
  • Performance Appraisal Management
  • HR reporting
  • Recruitment and staffing
  • Benefits administration
  • Background checks
  • Employee engagement
  • HR legal compliance
  • Training programs
  • Interviewing techniques
  • Payroll oversight
  • Employment law compliance

Certification

05/01/21, Pace Career Academy, HR Generalist & HR SAP

Personal Information

Personal Information
  • Date of Birth: 11/08/92
  • Gender: Male
  • Nationality: Indian

Skills

Skills
Excellent, Very good, Very good, Excellent, Excellent, Excellent, Excellent, Excellent, Excellent, Excellent, Excellent, Excellent, Very good, Very good

Hobbies and Interests

Hobbies and Interests
  • Reading New Paper
  • Playing Cricket

Languages

English
Upper intermediate (B2)
Hindi
Bilingual or Proficient (C2)

Software

DARWINBOX

SAP FINDER

ERP SOFTWARE

MANPOWERGROUP PAYROLL SOFTWARE

RAMCO SOFTWARE

Timeline

HR MANAGER
COOKHOUSE
12.2024 - Current
Senior Executive HR operations
First meridian global services pvt Ltd
06.2024 - Current
Sr. Consultant - HR Operations
Manpowergroup Services India Pvt Ltd
05.2022 - 04.2024
Executive - HR & Admin
Creative Hitech Pvt Ltd
01.2022 - 05.2022
HR Executive
Shubh Luggage Industries
10.2018 - 12.2021
Senior Process Associates
Suntec Web Services India Pvt Ltd
04.2016 - 09.2018
Delhi University
B.A from Programmer
Govt. Boys Sr. Sec School
12th Passed
Nav. Gain Deep Public School
10th Passed
Kurukshetra University
Master of business Administration from Human Resources Management

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HIMALAYA SINGH