Summary
Overview
Work History
Education
Skills
Accomplishments
Certification
Timeline
HR Systems, ATS, BGV & VMS Portals Expertise:
Generic

Himanshi Kalra

Summary

Dynamic and detail-oriented HR professional with extensive experience in US HR operations, onboarding, compliance, and team management. Proven ability to handle multiple projects with precision and a strong commitment to achieving team goals. Known for excellent interpersonal skills, strong time management, and a solution-oriented mindset. Adept at taking initiative and successfully managing responsibilities in fast-paced environments.

Overview

9
9
years of professional experience
1
1
Certification

Work History

HR Manager Generalist

Investodeck Infratech Pvt. Ltd.
11.2024 - 06.2025
  • Managed comprehensive HR operations, including recruitment, onboarding, employee relations, and exit processes
  • Developed and implemented HR policies aligned with organizational culture and regulatory compliance standards
  • Spearheaded talent acquisition efforts: created job descriptions, screened resumes, conducted interviews, and coordinated with hiring managers
  • Facilitated employee engagement initiatives, performance appraisal processes, and training programs to promote professional growth and retention
  • Handled payroll coordination and maintained accurate employee records while ensuring adherence to statutory compliance (PF, ESI, labor laws)
  • Resolved employee grievances and conflicts through fair, transparent, and consistent HR practices
  • Partnered with departmental leaders to support workforce planning and organizational development strategies
  • Fostered a positive workplace culture by driving team-building activities and employee recognition programs
  • Oversaw HR documentation and conducted internal audits to ensure accuracy and compliance with company policies and legal standards
  • Contributed to a positive workplace environment by supporting team-building initiatives and employee recognition programs
  • Led end-to-end talent acquisition efforts, including drafting job descriptions, screening candidates, conducting interviews, and coordinating with hiring managers
  • Worked closely with department heads on workforce planning and organizational development strategies
  • Effectively addressed employee concerns and grievances through fair, transparent HR practices
  • Administered payroll processes, maintained accurate HR records, and ensured compliance with statutory requirements such as PF, ESI, and labor laws
  • Organized employee engagement programs, performance reviews, and training initiatives to support talent retention and career development
  • Developed and enforced HR policies aligned with organizational values and legal standards

Assistant Manager USHR

eTeam Inc.
03.2021 - 12.2023
  • Led group projects by delegating responsibilities, offering constructive feedback, and ensuring successful team collaboration
  • Managed projects from initiation to completion, strengthening leadership and problem-solving abilities
  • Adapted quickly to new environments and responsibilities, demonstrating flexibility and a proactive mindset
  • Applied initiative and creativity to solve complex challenges and improve workflow efficiency
  • Effectively managed multiple projects simultaneously through strong organizational and time management skills
  • Processed documentation with accuracy, promptly identifying and resolving discrepancies
  • Built strong communication and coordination skills through active participation in collaborative projects
  • Fostered effective teamwork by offering guidance and support in group settings
  • Prepared client onboarding packages in line with their specific requirements
  • Supported audit processes by assisting teams in completing client audits within deadlines
  • Facilitated onboarding and training of new employees, guiding them through internal systems, documents, and procedures

Team Lead USHR Compliance and Payroll

MWIDM Inc.
08.2020 - 03.2021
  • Participated in client onboarding calls to understand requirements and streamline onboarding processes
  • Configured background verification (BGV) and drug testing (DT) packages with relevant agencies based on client-specific or general requirements
  • Initiated and monitored client-specific BGV and DT processes, ensuring compliance with defined service level agreements (SLAs)
  • Coordinated with candidates to ensure timely completion of onboarding documentation, BGV, and DT formalities
  • Sent pre-adverse action letters in response to disputed BGV or DT results, in accordance with compliance guidelines
  • Provided clients with regular updates on paperwork, BGV, and DT statuses
  • Supplied BGV and DT data to clients to support reimbursement invoicing
  • Initiated and managed onboarding documentation for various verticals including LI, IT, Non-IT, and Healthcare sectors
  • Reviewed and approved completed paperwork to ensure accuracy and compliance
  • Performed E-Verify checks to validate employment eligibility
  • Ensured timely completion of documentation by consistently following up with consultants
  • Created logins for consultants to enable timesheet and expense submissions
  • Processed contractor terminations upon client confirmation
  • Maintained and updated weekly CRM sheets to reflect onboarding and compliance status
  • Followed up with contractors to ensure timely timesheet submissions
  • Completed internal and client audits related to contractor compliance and documentation

Assistant US Manager

Net2Source Inc.
09.2018 - 03.2020
  • Configured background verification (BGV) and drug testing (DT) packages in coordination with BGV agencies based on client-specific and general requirements
  • Initiated and managed client-specific BGV and DT processes, ensuring adherence to service level agreements (SLAs)
  • Coordinated with candidates to ensure timely completion of BGV and DT requirements
  • Accelerated the BGV process to meet client deadlines and expectations
  • Issued pre-adverse action letters for disputed BGV and DT results in compliance with legal standards
  • Provided regular BGV and DT status updates to Account Managers (AM), Team Leads (TL), and Business Unit Heads (BUH)
  • Supported AM/TL/BUH in interpreting BGV and DT reports for decision-making
  • Supplied BGV/DT data to the invoicing team for reimbursement processing
  • Initiated and managed client-specific onboarding documentation across various domains
  • Reviewed, verified, and approved onboarding paperwork for compliance and accuracy
  • Completed E-Verification to confirm employment eligibility
  • Maintained close coordination with consultants to ensure timely paperwork submission
  • Created system logins for consultants to enable timesheet and expense submissions
  • Approved assignment records and updates within JobDiva
  • Processed contractor terminations upon receiving client confirmation
  • Maintained and updated weekly CRM trackers for onboarding and compliance status
  • Addressed pre- and post-onboarding documentation queries from vendors and contractors
  • Managed updates and changes within the JobDiva system
  • Sent countersigned documents to business partners and suppliers upon request
  • Followed up with vendors and contractors to renew expired Certificates of Insurance (COI)

Executive HR Operations

eTeam Inc.
09.2017 - 09.2018
  • Oversaw pre-onboarding processes, including background checks and drug testing, to ensure compliance before the joining date
  • Created a positive and welcoming onboarding experience for new hires
  • Coordinated with line managers and client hiring managers to ensure completion of onboarding tasks as per the standardized checklist
  • Collaborated with managers and teams to establish a support network for new employees, fostering smooth integration
  • Conducted training for new joiners and prepared onboarding documentation packages within JobDiva
  • Executed background verification, drug screening, and other compliance-related checks
  • Maintained accurate records of onboarding progress using Excel trackers
  • Performed periodic audits of background checks, onboarding documentation, and I-9 forms to ensure accuracy and timely compliance

Onboarding Specialist

Acro Service Corporation
06.2016 - 08.2017
  • Coordinated with the USHR team to ensure timely completion of all pre-onboarding and onboarding activities
  • Managed pre-onboarding processes including background verification and drug testing prior to candidate start dates
  • Delivered a welcoming and engaging experience for new hires during the joining process
  • Liaised with line managers and client hiring managers to ensure onboarding activities align with checklist requirements
  • Partnered with hiring managers and team members to build a support system for new employees
  • Created and maintained onboarding toolkits and checklists for new hires and their managers to streamline the onboarding process
  • Continuously evaluated and updated the onboarding program to align with evolving workplace expectations and best practices
  • Oversaw the accurate completion and submission of joining forms for payroll processing
  • Conducted periodic audits of background checks, onboarding documents, and I-9 forms, with timely follow-up for re-verification
  • Served as the first point of contact for new hires, addressing HR-related queries and guiding them to the appropriate departments
  • Maintained ongoing engagement with consultants post-onboarding through active participation in the Consultant Care program

Education

B. Tech -

Uttarakhand University
01.2016

Intermediate - undefined

Birla Balika Vidyapeeth
01.2012

High School - undefined

Birla Balika Vidyapeeth
01.2010

Skills

  • Strong managerial expertise with proven leadership experience
  • Skilled in team leadership and staff supervision
  • Quick adaptability to new tools, systems, and practices
  • Highly organized with exceptional organizational and planning abilities
  • Proactive in task management and deadline adherence
  • Consistently punctual and dependable in meeting professional commitments
  • Effective decision-making and problem-solving capabilities

Accomplishments

  • Successfully achieved 98% onboarding accuracy and efficiency across multiple hiring initiatives
  • Led and supervised a team of 12 staff members, ensuring high team performance and collaboration
  • Achieved 100% candidate onboarding success rate for high-volume/bulk hiring projects
  • Developed and documented comprehensive training materials, enhancing knowledge transfer for new hires and team members
  • Recognized as “Best Employee” within the USHR team at eTeam Inc. for outstanding performance and contributions

Certification

2020 HR Generalist course from Ducat, Noida

Timeline

HR Manager Generalist

Investodeck Infratech Pvt. Ltd.
11.2024 - 06.2025

Assistant Manager USHR

eTeam Inc.
03.2021 - 12.2023

Team Lead USHR Compliance and Payroll

MWIDM Inc.
08.2020 - 03.2021

Assistant US Manager

Net2Source Inc.
09.2018 - 03.2020

Executive HR Operations

eTeam Inc.
09.2017 - 09.2018

Onboarding Specialist

Acro Service Corporation
06.2016 - 08.2017

Intermediate - undefined

Birla Balika Vidyapeeth

High School - undefined

Birla Balika Vidyapeeth

B. Tech -

Uttarakhand University

HR Systems, ATS, BGV & VMS Portals Expertise:

Proficient in working with a broad spectrum of HR technologies and platforms across Applicant Tracking Systems (ATS), Background Verification (BGV) tools, and Vendor Management Systems (VMS), including:

  • ATS & Onboarding Platforms: JobDiva, CEIPAL, DocuSign, Evance
  • Background Verification Tools: HireRight, Sterling, First Advantage (FADV), ACheck, Orange Tree, Accurate, MyEScreen, Justifacts, CHR, ScoutLogic
  • VMS & Workforce Management Portals: ZeroChaos / Workforce Logiq, Beeline, Fieldglass, WAND, WorkNexus, MyBIG
  • Attendance Management Tool: Experienced in using Leadrat portal for tracking and managing employee attendance records

Skilled in leveraging these platforms for efficient onboarding, compliance, document management, and contractor lifecycle coordination.

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Himanshi Kalra