Himanshi Vats
Delhi
Summary
Detail-oriented Executive Assistant with a proven track record of supporting senior leadership through effective schedule management and project organization. Demonstrates strong analytical skills to prioritize and execute tasks efficiently, ensuring seamless administrative operations. Recognized for delivering exceptional support with professionalism and sound judgment. Aiming to leverage expertise in a dynamic environment that values proactive collaboration.
Overview
10
10
years of professional experience
Work History
Executive Assistant
Falcon / Harajuku Tokyo Cafe
Gurgaon Division
11.2024 - Current
Key Responsibilities:
- Managed and optimized the CEO’s calendar, travel, communication, and confidential projects with high discretion and efficiency.
- Acted as a strategic extension of the CEO’s office, coordinating internal and external stakeholder communications.
- Facilitated cross-functional alignment between leadership, tech, HR, and operations teams.
- Supported investor meetings, board documentation, and vendor negotiations for strategic partnerships.
- Project Launch Coordination: Spearheaded logistics, vendor coordination, and event execution for key tech product launches tailored for banking clients.
- IPL Hospitality Event: Led the planning and execution of an exclusive IPL matchday experience for top-tier bankers and employees, managing invites, logistics, and corporate branding.
- Offsite Planning: Designed and delivered high-impact leadership and team offsites, including venue selection, budgeting, agenda planning, and onsite coordination.
- Office Space Strategy: Conducted research and selection of new office spaces; handled vendor negotiations and setup planning for Falcon’s workspace expansion.
- Retail Store Launch: Assisted in end-to-end planning and launch of affiliated retail ventures, ensuring smooth execution from branding to opening day logistics.
- Process Improvements: Introduced SOPs and tracking tools to streamline the CEO office’s task management, travel planning, and follow-ups.
- Proactive, detail-oriented, and trusted with C-level discretion.
- Proficient in MS Office Suite, Google Workspace, Zoom, Trello/Asana, and CRM tools.
- Strong event planning, stakeholder management, and multitasking skills.
Executive Assistant & Administrative Manager
Bharat Advance Material Sciences
New Delhi
10.2024 - 11.2025
Executive Assistant & Administration Manager
Experiential Nomads
Gurugram
12.2022 - 07.2024
Community Manager
91springboard
India
09.2021 - 11.2022
Front Office Executive
91Springboard
Gurgaon
05.2019 - 08.2021
Front Office Associate
Aloft Hotels
Aerocity
01.2018 - 03.2019
Front Office (OT Program)
Hotel seven seas
Rohini
06.2017 - 01.2018
- Campus Placement Front Office as Operational Trainee
Indutrial Training
The Lodhi
New Delhi Area
06.2015 - 10.2015
Education
PGDM - Operations Management
Narsee Monjee Institute of Management Studies (NMIMS)
Navi Mumbai01-2023
BSc. - Hospitality and Hotel Administration
Govt. Institute of Hotel Management-Dehradun
Dehradun01.2017
Skills
- Operations Management
- Stakeholder communication
- Travel coordination
- Meeting planning
- Conflict management
- Email management
- Office management
- Calendar management
- Administrative support
- Executive support
- Expense reporting
CRM's
- Zoho
- Oracle
- Salesforce
- QuickBooks
- Pipedrive
- G Suite
- MS Suite
- Canva/LinkedIn/Naukricom(Resdex)
Timeline
Executive Assistant
Falcon / Harajuku Tokyo Cafe
11.2024 - Current
Executive Assistant & Administrative Manager
Bharat Advance Material Sciences
10.2024 - 11.2025
Executive Assistant & Administration Manager
Experiential Nomads
12.2022 - 07.2024
Community Manager
91springboard
09.2021 - 11.2022
Front Office Executive
91Springboard
05.2019 - 08.2021
Front Office Associate
Aloft Hotels
01.2018 - 03.2019
Front Office (OT Program)
Hotel seven seas
06.2017 - 01.2018
Indutrial Training
The Lodhi
06.2015 - 10.2015
PGDM - Operations Management
Narsee Monjee Institute of Management Studies (NMIMS)
BSc. - Hospitality and Hotel Administration
Govt. Institute of Hotel Management-Dehradun
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