Huzaif Pasha
Bengaluru
Summary
Results-driven Administrative Manager with expertise in streamlining office operations, vendor management, and compliance monitoring. Proven track record in enhancing administrative workflows and fostering effective team collaboration.
Overview
6
6
years of professional experience
Work History
Administrative Assistant
Quotient Digital Solutions Pvt Ltd
Bangalore
03.2019 - 07.2020
- Coordinated office activities and maintained organized schedules for staff and management.
- Managed correspondence, including emails and phone calls, ensuring timely responses.
- Maintained filing systems, both electronic and physical, for easy retrieval of documents.
- Assisted in preparing reports and presentations using Microsoft Office Suite.
- Scheduled meetings and coordinated logistics for events and conferences.
- Supported budget tracking by processing invoices and expense reports accurately.
- Trained new administrative staff on office procedures and software tools effectively.
- Answered phone calls and emails to provide information, resulting in effective business correspondence.
- Organized and maintained filing systems for physical and electronic documents, ensuring accuracy and confidentiality of records.
- Handled confidential documents in an organized fashion according to established protocol.
- Maintained office supplies inventory by checking stock to determine inventory level.
- Composed letters, memos, reports, emails, presentations and other written correspondence as required by management staff.
- Greeted visitors in a professional manner, responding to inquiries and directing them to appropriate personnel.
Administrative Manager
Siply Services Private Limited
Bangalore
08.2020 - Current
- Managed office operations and maintained administrative workflows at Siply Services Private Limited.
- Coordinated team schedules and ensured effective communication among staff members.
- Oversaw procurement processes and maintained vendor relationships for office supplies.
- Implemented efficient filing systems and organized documentation for easy access.
- Facilitated onboarding processes for new employees and provided necessary training resources.
- Developed standard operating procedures to streamline administrative tasks across departments.
- Supported senior management in project planning and execution of strategic initiatives.
- Monitored compliance with company policies and industry regulations during daily operations.
- Oversaw the maintenance of office equipment, supplies, and facilities.
- Managed payroll processing activities including timekeeping data entry, benefits administration, garnishments, tax withholdings.
- Created and maintained filing systems for employee records, financial reports, and other documents.
- Managed purchase requisitions and approvals for all department equipment and supplies.
- Oversaw complex office support, managing records database, and organizing contracts.
- Organized meetings between executives and outside vendors or clients.
- Supported staff through in-service training, providing mentorship and additional resources.
- Supervised a team of administrative assistants tasked with coordinating travel arrangements, scheduling appointments, and providing customer service support.
- Reviewed and approved department reimbursement requests, recording transactions to maintain financial accountability.
- Conducted staff performance evaluations to monitor progress and individual skills.
- Directed and oversaw office personnel activities.
- Automated office operations to optimize accounts payable and receivable, customer correspondence and data communications.
- Collaborated with project and department leaders to develop and implement improvements to operational efficiency.
- Collaborated with IT personnel on projects that would improve overall workflow processes.
Education
B.com - Commerce
Jain University
Bangalore Skills
- Team collaboration
- Office administration
- Financial reporting
- Vendor management
- Event planning
- Compliance monitoring
- Relationship building
- Documentation and control
- Staff management
- Resources allocation
- HR support
- Expense reports
- Vendor negotiations
- Travel coordination
- Meeting coordination
- Expense reporting
- Bookkeeping
- Document control
- Stakeholder management
- Administrative support
- Customer service management
- Records management
- Travel arrangements
- Office management
- Data management
Languages
English, Kannada, Hindi
First Language
English
Proficient (C2)
C2
Hindi
Proficient (C2)
C2
Kannada
Proficient (C2)
C2
Urdu
Proficient (C2)
C2
Timeline
Administrative Manager
Siply Services Private Limited
08.2020 - Current
Administrative Assistant
Quotient Digital Solutions Pvt Ltd
03.2019 - 07.2020
B.com - Commerce
Jain University
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